All graduate students working on a thesis must register for each term until they have completed the requirements for their degree program.
Please note that requirements are considered complete when one electronic copy of the thesis, in PDF format revised as recommended by the Thesis Examining Committee and finally approved by the Supervisor/Committee, is submitted to the School of Graduate Studies and Postdoctoral Affairs through the E-Thesis Submission process in QSpace, Queen's Research Repository.
A thesis submitted to QSpace is available to the broad community. As a publicly assisted university we have a responsibility to make research accessible to the public so that it may be used to enhance understanding, foster discussion and debate, and promote the generation of new ideas and approaches. Occasionally there may be cause to restrict access to a thesis for a period of time.
The student may, at the time of submitting the thesis for completion of degree requirements, request that the thesis be restricted. If the restriction request is granted then the archival copy of the thesis will not be submitted to QSpace, Library and Archives Canada, or Proquest, and copies of the thesis held by the School of Graduate Studies and Postdoctoral Affairs will not be bound, microfilmed, or deposited in any library.
A restriction request will be granted where:
(a) the student provides justifiable reasons for the request (such reasons may include the need to protect rights to commercial publication, to apply for a patent arising from the research, or to honour contractual obligations owed to third parties); and
(b) the student’s supervisor[1] confirms in writing that he or she assents to the restriction of the thesis.
In the event that the supervisor does not assent to the restriction of the thesis the restriction request may nonetheless be granted, unless the supervisor provides justifiable reasons for withholding his or her assent.
The decision to grant or deny the restriction request shall be made by the Associate Dean of the School of Graduate Studies and Postdoctoral Affairs.
If the restriction is granted the duration of the restriction shall be five (5) years, with immediate and automatic release to QSpace, Library and Archives Canada, and Proquest, at the end of the restriction period. Students may release their thesis from restriction earlier than 5 years by informing the School of Graduate Studies and Postdoctoral Affairs that the restriction may be lifted.
The author’s name, thesis title and thesis abstract (also known as the thesis metadata) shall be available for all restricted theses through the usual online databases throughout the duration of the restriction. Under extraordinary circumstances, a student may contact the Dean of the School of Graduate Studies to request restriction of the metadata information for the duration of the thesis restriction. Confirmation must be received from the student’s supervisor that he/she agrees to the restriction of the metadata information before the School of Graduate Studies and Postdoctoral Affairs will process the metadata information restriction.
[1] The supervisor is the faculty member designated as the supervisor at the time of the oral thesis examination. When a student has more than one supervisor, the supervisor(s) responsible for certifying that any required revisions have been made to the thesis after the oral thesis examination, shall be the supervisor(s) who must confirm agreement to the thesis restriction.
Rose M. Silva, Thesis Coordinator
613-533-6000, x77313
School of Graduate Studies and Postdoctoral Affairs
Queen's University
Gordon Hall, Rm 425
Kingston, Ont. CANADA
K7L 3N6
At the time of submission for completion of degree requirements, you may also submit up to two unbound copies of the thesis for final permanent binding.
Each paper copy submitted for binding must be in a separate envelope (not campus or padded envelopes). CLEARLY label each envelope with your name, degree and department.
Binding of the copy or copies (up to two) as well as mailing costs for your copy, will be arranged and paid for by the School of Graduate Studies and Postdoctoral Affairs. The copies will be returned to:
- Student (at the address provided at time of submission)
- Supervisor (c/o Department)
Please complete, sign and include: Thesis PAPER Submission Form (312 KB)
Submit in person:
Monday to Friday
(Closed 12 - 1:00 p.m.)
8:30 a.m. to 4:30 p.m.
Gordon Hall - Room 425
School of Graduate Studies and Postdoctoral Affairs Office
Mail/courier:
Attention: Thesis Coordinator
School of Graduate Studies and Postdoctoral Affairs
Queen's University
Gordon Hall, Rm 425
Kingston, ON K7L 3N6
Rose M. Silva
Email: thesis@queensu.ca
PH: (613) 533-6000 x77313
To arrange the binding of any personal copies (i.e. parents) you may contact Muriel Aitken. For full details of Muriel's service see attached pdf.
Thesis binding service (151KB)
Permission from co-authors is always necessary if you are including full articles that have been published elsewhere (i.e. a manuscript style thesis). Please use the [Permission of Co-Authors] form to get permission and signatures from your co-authors.
In most cases, publishers will allow for journal articles and book chapters to be included in manuscript style theses without additional permissions. Check your publication agreements, the author rights section of the publisher site or the SHERPA RoMEO website for more information about what your publisher allows.
For more information on copyright permissions and your thesis please visit the Library website.
Rose M. Silva, Thesis Coordinator
613-533-6000 (extension x77313)
School of Graduate Studies and Postdoctoral Affairs
Queen's University
Gordon Hall, Rm 425
Kingston, ON, Canada
K7L 3N6