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  3. Publishing/Unpublishing Content

Publishing/Unpublishing Content

When you are editing in WebPublish, everything you need to know about a page is displayed at the top of the page. The tabs available will change depending on the revision state of the page, but may contain the following items:

screenshot described below

  • View: see the live view of a page or the most recent revision if it isn't published.

  • Edit: edit the page.

  • Latest version: see the most recent revision of a page if it is published. Moderation states can also be accessed from this tab without editing the page.

  • Delete: delete the page.

  • Revisions: view the different versions of the page.

  • Clone: copy the page.

Moderation states

Each page has four moderation states:

  • Draft: when a page is first created it is in Draft state. A Draft page is only visible on the authoring site.

  • Needs Review:- when the page has been created and is ready to be published it can be placed in a Needs Review state for someone with the Publisher role or Site Administrator role to publish.

  • Published: a published page is viewable by everyone by accessing the live page. This page would continue to have a published version that was visible by the public and a draft that could be edited.

  • Archived (Unpublished): this state is reserved for pages that have previously been published. A page in this state is only visible on the authoring site.

Publishing a page

When you Create/Edit

  1. Create or edit a page
  2. Make the changes you want to see live
  3. At the bottom of the page you'll see a drop-down next to the words "Change to". Select "Published"
  4. Click "Save"

screenshot of above steps

From the Latest Version tab

If you already have draft content, you can publish it without editing the page.

  1. Click the "Latest version" tab
  2. At the top of the page, you'll see the moderation state. Select the drop-down under "Change to" and choose "Published"
  3. Click "Apply"

screenshot of above steps

Unpublishing a page

All revisions of a page must be published before a page can be unpublished.

  1. Click the "Edit" tab
  2. At the bottom of the page you'll see a drop-down next to the words "Change to". Select "Archived (Unpublished)"
  3. Click "Save"

screenshot of above steps