Student Information

Open July 15, 2024

• Arts and Science
• Master of Business Administration
• Master of Finance
• Master of Financial Innovation & Technology
• Master of Management Analytics
• Medicine
• Graduate Diploma in Business

July 15 to July 15, 2024

• Education

July 15 to August 15, 2024

• Graduate Diploma in Accounting

July 15 to September 15, 2024

• Stephen J.R. Smith Faculty of Engineering & Applied Science
• Master of Management in Artificial Intelligence

July 15 to September 30, 2024

• Master of Digital Product Management
• Master of International Business
• Master of Management Innovation and Entrepreneurship
• Nursing (undergraduate programs)

July 15 to October 1, 2024

• Bachelor of Commerce
• Bachelor of Health Sciences

July 15 to October 15, 2024

• Graduate Studies and Postdoctoral Affairs
• Law (JD, CIL and GDICL programs)

Faculty of Arts and Science

• Heather Carter / Allison Gowanlock – asc.degree@queensu.ca  - (613) 533-2470

If you are a student in the Faculty of Arts and Science, please contact the office for your specific department.

Faculty of Education

• Faculty Office – educstudentservices@queensu.ca – (613) 533-6205

Stephen J.R. Smith School of Engineering and Applied Science

• Academic Assistants and Advisors

School of Graduate Studies

• Rose Silva – thesis@queensu.ca - (613) 533-6100

Faculty of Health Sciences

Bachelor of Health Sciences

• Alana Korczynski – korczyns@queensu.ca – (613) 533-2566

School of Medicine

• Jacqueline Findlay – jacqueline.findlay@queensu.ca – (613) 533-2542

School of Nursing

• Shelly West – wests@queensu.ca – (613) 533-2668

Faculty of Law

Certificate in Law

• Amanda Blair – amanda.blair@queensu.ca – (613) 533-6000 ext. 75132

Graduate Diploma in Immigration and Citizenship Law

• Jan Edward – gdipcl.support@queensu.ca

Juris Doctor

• Sarah Taylor – sarahe.taylor@queensu.ca – (613) 533-6000 ext. 75795  

Smith School of Business

Bachelor of Commerce

• Commerce Office - commerce@queensu.ca  – (613) 533-2301

Certificate in Business

• Elisa Mullins – e.mullins@business.queensu.ca – (613) 533-2821

Queen's MBA

• Kim Delaney - kdelaney@business.queensu.ca – (613) 533-6977

Master of Management Innovation and Entrepreneurship, MBA for Business Graduates

• Jennifer Walsh - jennifer.walsh@queensu.ca 

Master of Finance – Remnin

• Yuemin Wang –  yuemin.wang@queensu.ca – (613) 533-3397

MBA for Business Graduates, MBA (Executive), MBA (Americas), Master of International Business, Master of Digital Product Management, Graduate Diploma in Accounting, Graduate Diploma in Business, Master of Finance - Toronto

• Juanita Smith – juanita.smith@queensu.ca – (613) 533-2302

Master of Management Analytics, Master of Management in Artificial Intelligence, Master of Financial Innovation & Technology, Master of Finance

• Paula Tyrka – paula.tyrka@queensu.ca

1. Log into your SOLUS Student Centre 
2. Select the Graduation tile
3. Select the Academic Program
4. Select an Expected Graduation Term from the drop-down
   • Please select 'Summer 2024' if you are a Fall 2024 prospective graduate
5. Select the Continue button
6. Select your convocation attendance option:
   • Attending Ceremony
   • Mail Diploma
   • Pickup Diploma
7. Review Alumni Address Information and select Update if necessary
8. Select the Continue button
9. Select Submit Application
10. Select SOLUS Student Centre to return to the main page

All applications for graduation are pending upon submission. Completion of this application to graduate does not guarantee the awarding of a degree/diploma/certificate.

To monitor the status of your application, please follow Step 4, contained in the next section of this page.

1. Log into SOLUS Student Centre  
2. Select the Graduation tile 
3. Select the Maintain Convocation Details navigation 
4. Under Ceremony heading, note ceremony date, time, and location of ceremony 
5. Use the drop-down menu beside details to indicate attendance status 
6. Using the type boxes, indicate amount of Convocation Tickets required 
7. IMPORTANT: Click to Save your entry before exiting this screen
8. Select SOLUS Student Centre to return to the main page    

Please note that the deadline to change attendance status and the number of tickets desired in 'Maintain Convocation Details' is October 20

Those wishing to edit their RSVP (attendance and/or tickets) after October 20 can email graduand@queensu.ca for assistance

Often students will have two versions of their name listed in SOLUS – a 'Primary' name, and a 'Preferred' name.

• All prospective graduates are asked to review the presentation of their primary name in SOLUS for accuracy
• The primary name is considered the full legal name, and is used for the purposes of diploma printing and for placement in future printed convocation program booklets
• To make a change to your primary name, you must submit a Name Change Form (PDF, 3.2 MB), as well as supporting documentation. The form, along with a list of acceptable documentation, can be found on the forms page

Deadline for Name Change

The deadlines for name changes for convocation are as follows:

• Spring Convocation: April 30
• Fall Convocation: October 15

If you change your name after the specified deadline for your convocation, there will be a charge to replace your diploma.

Your new name will be used on your academic transcript, as well as your diploma and the convocation program. You should know that, if it is not your formal legal name, future employers, licensing bodies, or other educational institutions may require proof that the transcripts and diploma are your legitimate academic records.

Prospective graduands are strongly encouraged to review their application, and monitor the status of their request.

From the main page of SOLUS Student Centre, select the Graduation tile then the Maintain Convocation Details navigation to see the status of your application. This status applies specifically to your request to graduate, and not to your attendance at a future ceremony. Questions may be directed to your faculty/school.

Throughout the application and review period, this status will change. The following are a list of possible status options:

• Applied: This will appear immediately upon entering your application. For most faculties and schools, this status will remain until April 30 when all Application Windows close
• In Review: This is generally used by the Faculty of Arts and Science in reviewing applications, and appears while faculty staff are assessing an applicant's eligibility to graduate
• Approved: This status appears when your faculty or school has determined that you meet the qualifications for your degree or diploma, and will be recommended for graduation
• Awarded: This final status appears after the University Senate has voted to officially confer your degree
• Denied: This status will appear if your faculty or school has determined that you have not met the requirements of your degree. Applicants who receive this status are advised to contact their faculty/school
  • Contacts for each faculty/school can be found in the Academic Advice section of this webpage

Each faculty and school determines the eligibility of their individual applicants. Questions or concerns about your status should be directed to their office.

Not on the Final Degree List?

Should you find that your name has not been added to the final degree list, it is imperative that you contact your respective faculty/School Office immediately. Academic advisors can provide assistance with regard to the status of your request, as well as provide further direction.

If you owe the university $50 or more, you can still graduate, but you will not be able to receive your diploma.

You should contact the University Registrar when your account has been resolved. At that time, a diploma can be produced, and arrangements can be made to send it to you.

To avoid delays in receiving your diploma, please clear your balance at least 10 business days before your convocation ceremony date. Depending on your bank and payment method, payments can take 5-10 business days to be reflected on your student account.

Detailed payment methods are available on the Office of the University Registrar website under Tuition & Fees - How to Pay.

If your payment is after the ceremonies have ended a diploma can be produced and arrangements can be made to send it to you.  Contact the University Registrar by email at graduand@queensu.ca 

Graduates

• Bring Photo ID, but leave other personal items at home or with a family member

Please note that the deadline to change attendance status and the number of tickets desired in 'Maintain Convocation Details' is October 20

Guests:

• Doors open 90 minutes before ceremony time
• There is no assigned seating
• Graduate procession is scheduled to start 25 minutes before ceremony start time
• Ceremonies are expected to be approximately 2 hours

Guest Seating

Due to capacity and seating limits, graduates who have RSVP'd are limited to 3 guests. There will be a viewing room in Kingston Hall (building behind Grant Hall) for those unable to secure seating.  All ceremonies are live streamed.

Please note that physical tickets will not be issued. Guests will provide the name of their graduating student to ushering staff upon arrival

Due to capacity and seating limits, graduates who have indicated attending and enter number of guests invited in Maintain Convocation Details in SOLUS by the deadline of October 20 are limited to 3 guests.

Special Accommodations for Graduates and/or Guests

If a graduate or a guest attending Convocation has an accessibility need, seating can be reserved by completing our online form

The Alma Mater Society is responsible for graduation-related photographic services at Queen's, offering on-campus photographic services through Edge Imaging, starting October 21.

• Location: Room 504 (2nd Floor) Queen's Centre
• Hours of Operation: 8:00am to 8:00pm*, Monday to Saturday

* Please note that studio hours may fluctuate monthly depending on booking demand

For more information or to book an appointment, please visit: https://edgeimaging.ca/en/queens-university/

Gaspard and Sons (in conjunction with the Alma Mater Society) is the service provider for graduation regalia (hoods and gowns) at Queen's.

For those interested in renting hoods and gowns, please visit the Gaspard/AMS 'Build A Grad' online ordering portal at https://www.buildagrad.com/queensu .

The deadline for online ordering is November 3, 2024 at 11:59 pm.

Same day rentals will be available for those who did not pre-book regalia. If you did not rent online, please bring your Student ID, or Photo ID. Gaspard accepts Visa, MasterCard, Visa Debit and prepaid credit cards.

Regalia Pricing

* Please note that Hood (and cap) only options are not available for same day rental and must be ordered online prior to the November 3rd deadline

Optional traditional attire for Indigenous graduates

Indigenous graduates and faculty may choose to wear traditional Indigenous attire (First Nations, Metis, or Inuit), in lieu of a gown and hood, at convocation ceremonies.

All graduates who choose to wear traditional regalia, or wish to receive a gift, must confirm arrangements with the Four Directions Indigenous Student Centre via an online submission form at least two weeks prior to the future event they are scheduled to attend. This is to inform the event organizers.

A link to the submission form can be found at: https://tr.ee/iAcdr0698H

Please note that the deadline for submissions is October 18th.

Queen’s University acknowledges the diversity of Indigenous peoples, communities, and nations. As such it is recognized that traditional Indigenous attire may vary.

For those wishing to purchase flowers at Convocation, The Commencement Group offers both pre-order and same day purchases on site. For more information, please visit their site at: thecommencementgroup.com/queens/ 

Frame it!!

All your hard work and dedication has paid off!  Be ready to showcase your diploma with pride in an official Queen’s frame.

Click here to order now

Indigenous graduates and faculty may choose to wear traditional Indigenous attire (First Nations, Metis, or Inuit), in lieu of a gown and hood, at future convocation ceremonies.

Indigenous graduates will also be offered a gift of a blanket or ceremonial feather fan.

All graduates who choose to wear traditional regalia, or wish to receive a gift, must confirm arrangements with the Four Directions Indigenous Student Centre via an online submission form at least two weeks prior to the future event they are scheduled to attend. This is to inform the event organizers.

A link to the submission form can be found at: https://tr.ee/iAcdr0698H

Please note that the deadline for submissions is October 18th.

Queen’s University acknowledges the diversity of Indigenous peoples, communities, and nations. As such it is recognized that traditional Indigenous attire may vary.

Defining Traditional Regalia

Traditional regalia refers to the traditional and often sacred clothing, accessories, and artifacts worn or carried during various ceremonies, such as powwows, celebrations, and pan-national gatherings. The design, type, and meaning of regalia varies greatly depending on the individual who wears it, the culture from which it originates and the event where it is worn. 

For more information, please visit the Office of Indigenous Initiatives information page.

Receiving a Degree and a Certificate?

** Please note that the below instructions are specific to those graduates receiving 2 degrees during the same graduation period (e.g. BCOM and BA or BSCH and BA). If you are receiving a degree and a certificate, your participation at Convocation is automatically scheduled for the ceremony that your degree is being awarded. Staff will ensure both your degree and your certificate are available at the conclusion of the degree ceremony**
 

If you are planning to receive two degrees which are scheduled at different future convocation ceremonies (i.e. BA and BASC) and would like to receive both at the same future ceremony, please write to graduand@queensu.ca and provide the following information:

• Name
• Student number
• Degrees to be awarded and when
• Your queensu.ca email address

Provided that we receive your request three weeks before the future event, and your name is on the final degree lists, the following will take place:

1. Both degrees will be placed in the same tube and both will be announced at the future event
2. Special arrangement information will be sent to AMS Staff in Hoods and Gowns. When you rent your hood and gown online, you must let them know that you are renting 2 hoods because you are a dual degree student, and that special arrangements have been made for you to receive both degrees at the future event
3. Please note that there will be no notation of this special arrangement in the program. You may want to bring this to the attention of your guests (i.e. you are getting both a BA and a BASC at a future event; you have requested to receive both at your BASC event...notation of your BA will not be in the BASC program)

Write to graduand@queensu.ca or drop off your letter at Gordon Hall, Room 125. You may also mail your request to:

Office of the University Registrar,
Queen's University
Gordon Hall, Room 125,
74 Union Street,
Kingston, ON, K7L 3N6.

For those graduates who have lost or damaged diplomas, the Office of the University Registrar offers a Diploma Replacement service.

University Policy forbids the issuance of multiple copies of a diploma. Each diploma is considered a one-of-a-kind legal document.

Queen's understands that graduates may be asked to provide a copy of their diploma for various purposes (including visa and work permit requirements).

For these situations, graduates may request one of the following:

• A Degree Verification Letter, issued by the Office of the University Registrar, which outlines details of a degree obtained by a graduate; or,
• A Certified Copy of a Diploma, which consists of a photocopy of the existing diploma, certified to be true, stamped, and countersigned by the Registrar's Office
  • To obtain a Certified Copy, the original diploma must be sent to the Office of the University Registrar for processing. Staff will not certify photocopies created and sent by graduates

The cost of a replacement diploma is $40 (including shipping). Those wishing to order a replacement diploma can do so by accessing the diploma replacement form (PDF, 189 KB) and sending to:

Office of the University Registrar (Records and Services)
Queen’s University
Gordon Hall, 74 Union St.
Kingston, Ontario, K7L 3N6

Queen's University has partnered with AURADATA, a Canadian company specializing in secure online degree verification. This partnership will streamline the process companies or academic institutions use to verify academic credentials.

AURADATA provides online risk prevention of résumé fraud and misrepresentation of post-secondary education credentials. Subscribers to AURADATA are able to confirm the post-secondary education claims of prospective employees efficiently online, 24/7.

Employers can now minimize the hiring risk associated with education fraud in the hiring process while universities, colleges and professional associations now have a method of protecting their product. Additionally, graduates are also protected from illicit use of their designations by less scrupulous job hunters.

Confidentiality is a primary concern of Queen's University and AURADATA. A signed authorization from the graduate is required by AURADATA before any information is released.

For fast, economical and convenient degree verifications for Queen's University, please contact AURADATA by:

• Visiting their website
• Calling 416-406-0444 (local and international), or 877-580-2872 (AURA) for North America

To verify postgraduate medical residencies, please contact the Office of Postgraduate Medicine Education at pgme@queensu.ca or 613-533-2543.