Student AffairsStudents wishing to withdraw from their studies at Queen's are advised to follow these steps:
- You will need to contact your Faculty Office. If you are in residence or have a meal plan, you will need to contact those offices as well
- Your Faculty Office will either drop your classes, or require an Appeal for a Late Drop. You will also need to turn in your Student ID Card to the Faculty Office if you are requesting a refund of ancillary fees
- Your Faculty Office will forward your Academic Change Form (ACF), appeal decision, and your Student ID Card to the Office of the University Registrar to process your withdrawal
- The Office of the University Registrar will withdraw you from studies effective the Advisor Approval Date on the ACF.
If you have the University Health Insurance Plan (UHIP), it is your responsibility to notify the UHIP admin office of your withdrawal from studies. Please complete the UHIP change request form to notify the office of your termination of studies. UHIP coverage will be adjusted according to the policy outlined here (https://quic.queensu.ca/health-insurance/coverage-request-change). Please email uhip@queensu.ca for any questions.
Your residence contract is for a period (the “Term”) beginning on your scheduled Move-In Day, and ending on your Move-Out Day. After the commencement of the “Term”, whether or not you have taken occupancy, you cannot cancel this Contract, and you are financially responsible for the full 8-month term room and meal plan fees (or 4-month term fees for fall-only or winter-only exchange students).
Medical and Academic Withdrawal
A resident may request cancellation of their residence contract only if withdrawing from the University for approved academic or medical reasons. There are three things a resident must do to receive a prorated refund of their room and meal plan fees:
1. Withdraw from program courses through the faculty or Registrar’s office (course enrolment cancellation is verified by the Residence Admissions office).
2. Complete the Residence withdrawal form in the Residence and Dining Portal.
3. Vacate their room and return keys to the designated front desk for your building.
The resident's withdrawal date is set as the date that all three steps are completed.
Learn more about withdrawal from residence.
Prior to September 30: 100 %
October 1 to January 31: 50 %
February 1 and after: 0 %
View the refund withdrawal schedule for graduate students who withdraw from the university after registration, and the drop date schedule for refunds for dropped undergraduate courses.