For student privacy, all documentation must be uploaded to your request in the Academic Consideration Request Portal. We do not accept documentation via email.
All documentation must be dated and provide our team with a clear duration of the circumstance and a sense of the severity of the situation.
While this list is by no means exhaustive, the following are examples of some of the documentation we accept:
- Verification of Extenuating Circumstances Form (see “Info for Student” section and “What supporting documentation do I need? on the Student Wellness website)
- A medical report, or medical prescription (Patient name, prescription date and duration, and dosage must be visible. You may need to upload multiple images). Please note, not all prescriptions will be suitable documentation for a request. We may ask for additional information and/or documentation.
- A note from a health care professional or other professional (i.e., doctor, nurse practitioner, social worker, counsellor, occupational therapist)
- An accident report or police report
- A court order
- News article of social injustice
Please note, we do not accept photos of injury or incident as we cannot verify when the photo was taken and who it pertains to.
If you have questions about what types of documentation can be used to support your specific case, you can either:
upload it to your request and we will contact you if we need more information, OR attend our weekly Zoom office hours to discuss with our staff (see “Who Do I contact if I have questions” section for Zoom link).
Not able to physically go to a doctor’s office or walk-in clinic?
There are many virtual health care providers you can access should your symptoms prevent you from seeing a medical professional in person. Virtual health care services are offered on a variety of following platforms, including (but not limited to):
This list of medical providers is not exhaustive. Should you choose to pursue virtual health care, we recommend utilizing a platform that offers assessments by registered, licensed physicians.
As of January 1st, 2024, Ontario pharmacies can now prescribe medication for a variety of common ailments. This service is available to Ontarians, and you must bring your Ontario health card. For more information and to view the list of ailments that can be treated at your local pharmacy, please visit the Ontario Pharmacies webpage.
Requests without Documentation (For Short-Term Requests ONLY)
Note: Attestation forms cannot be used as supporting documentation for requests that are longer than 3 days.
Students can make two short-term requests for up to 3-days per academic term (only 1 request during final exams) using the no-document attestation process. These types of requests cannot be withdrawn, or dates changed, once submitted. If you use these requests, all subsequent requests for the remainder of the term will require documentation. Students are cautioned to use these requests sparingly.
The first short-term request will not require an explanation.
The second short-term request without documentation will require the student to explain their extenuating circumstances and why they were unable to obtain documentation. The request will then be evaluated by the consideration team to ensure it fits within the consideration policy. By submitting the request you agree that your request is made in good faith and that any false or misleading information provided constitutes a breach of academic integrity, which could result in you being subject to the University’s Academic Integrity procedures.
Other
- Please note that we do not accept self-reported documentation in which a practitioner states that a student was ill or unable to attend to their academics during a certain time frame. Documentation must include an assessment of the extenuating circumstance as it is occurring.
- As an English language school, Queen’s University requires documentation in English to be able to assess the severity and timeframe of an extenuating circumstance. Please upload both the original and translated documentation to your request for review. Our team will be in touch if we require more information.
- For long-term requests: If you do not yet have access to your documentation, you will have 5 business days to provide it to our team. You may submit a request in the Portal and select “Documentation not yet available.” Once received, please attach documentation to your request in the Portal.
