For student privacy, all documentation must be uploaded to your request in the Academic Consideration Request Portal. We do not accept documentation via email.
All documentation must be dated and provide our team with a clear duration of the circumstance and a sense of the severity of the situation.
While this list is by no means exhaustive, the following are examples of some of the documentation we accept:
- Verification of Extenuating Circumstances Form (see “Info for Student” section and “What supporting documentation do I need? on the Student Wellness website)
- A medical report, or medical prescription (Patient name, prescription date and duration, and dosage must be visible. You may need to upload multiple images). Please note, not all prescriptions will be suitable documentation for a request. We may ask for additional information and/or documentation.
- A note from a health care professional or other professional (i.e., doctor, nurse practitioner, social worker, counsellor, occupational therapist)
- An accident report or police report
- A court order
- News article of social injustice
Please note, we do not accept photos of injury or incident as we cannot verify when the photo was taken and who it pertains to.
If you have questions about what types of documentation can be used to support your specific case, you can either:
upload it to your request and we will contact you if we need more information, OR attend our weekly Zoom office hours to discuss with our staff (see “Who Do I contact if I have questions” section for Zoom link).
Attestation Form (For Short-Term Requests ONLY)
Note: Attestation forms cannot be used as supporting documentation for requests that are longer than 3 days.
If you are unable to obtain supporting documentation and have already used your short-term request without documentation, you may be eligible for an Attestation Form.
An Attestation Form is a document that you fill out and sign if you are requesting Academic Consideration but do not have supporting documentation to support your request for up to 3 days. By filling out and signing the form, you agree that your request is made in good faith and that any false or misleading information provided constitutes a breach of academic integrity, which could result in you being subject to the University’s Academic Integrity procedures.
To request an Attestation Form, please complete the Attestation of Extenuating Circumstances Request Form.
Other
- Please note that we do not accept self-reported documentation in which a practitioner states that a student was ill or unable to attend to their academics during a certain time frame. Documentation must include an assessment of the extenuating circumstance as it is occurring.
- As an English language school, Queen’s University requires documentation in English to be able to assess the severity and timeframe of an extenuating circumstance. Please upload both the original and translated documentation to your request for review. Our team will be in touch if we require more information.
- For long-term requests: If you do not yet have access to your documentation, you will have 5 business days to provide it to our team. You may submit a request in the Portal and select “Documentation not yet available.” Once received, please attach documentation to your request in the Portal.