Search & Recruitment Services for Non-Executive Professionals

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Request for Supplier Qualifications (RFSQ) #Q-2023-021-SR

Three years with an expiry date August 31, 2026.

No extensions are available for this opportunity.

Five suppliers have qualified under this Vendor of Record (VOR) program:

Altis Recruitment & Technology Inc.
Griffith Group Executive Search
HR Associates Inc.
Ketchum Canada (2002) Inc. (KCI)
Quantum Management Services Ltd.

Nicole Fowler, Associate Director
nicole.fowler@queensu.ca or phone: (613) 533-2209 | internal ext. 32209

Prior to engaging a Recruitment Agency, the Buyer should reach out to Human Resources (HR) at hr.recruitment@queensu.ca to ensure hiring an outside the agency is appropriate for the role. Strategic Procurement Services will be double checking to ensure this step has been completed before issuing a purchase order.

When using this service, contact one (or more) of the VORs listed below. A VOR representative will discuss your requirements and timelines for the recruitment with you. A quote (labelled letter of engagement) will be provided to confirm pricing, deliverables and payment schedule. Regardless of the value, all engagements with the VORs must be placed on a purchase order via acQuire with quote attached. Engagements are not to commence until a Purchase Order (PO) has been issued to the VOR. A guide is available to assist with confirmation of rates and terms for each supplier on the VOR. For a copy of the guide, email the Strategic Procurement Contact listed above.

*Value - CAD, not including applicable taxes**	Minimum # of VOR quotes required
$0 - $74,999.99	1
$75,000 - $149,999.99	2
$150,000 - $299,999.99	All VORs (3)
Greater than $300,000	Conduct open competitive procurement

*CAD - Canadian dollars

To view all the details of this contract, please visit the Queen’s Strategic Procurement SharePoint Page.

Additional Program Details

This VOR should be used when assistance is needed for recruiting for the following types of roles within the salary grades of eight to fourteen. See note under 'Thresholds' for more information about contacting HR prior to using an agency.

Finance Manager
Information Security Specialist
Electrical Engineer
Indigenous Curriculum Developer
Psychologist
Occupational Therapy
Director, Human Resources
Associate Director, Gift Planning
Senior Web Developer
Many other positions not listed (in the salary grade range)

If the VORs are unable to provide recruitment services to you due to the nature of the position you are recruiting for, solicit quotes from alternate sources. Once an alternate supplier has been chosen, an exception request should be issued to Strategic Procurement Services. As part of the request, include sign off from Human Resources (contact: Paul Kerekes, email: paul.kerekes@queensu.ca or extension 78345) and the Human Rights & Equity Office (contact: email: equity@queensu.ca) in order for your exception to be granted.

Note, as part of the procurement process for this service, all VORs were required to show how they meet the university’s commitment to I-EDIAA (Indigenization, Equity, Diversity, Inclusion Accessibility and Anti-Racism).