Returning from Exchange

Please read the following carefully to ensure you will receive academic credit for courses taken while on exchange.

Transfer Credit

Your credits will not transfer back to Queen’s until you have completed the following five steps:

1. Compile your host university course syllabi and reading lists;
2. Visit your Department’s Undergraduate Chair to review courses counting towards your degree Plan requirements. Ask your Undergraduate Chair to sign your Post-Exchange Transfer Credit Form after all of your core, option and/or supporting courses have been assessed.
3. Visit other Departments that might house electives you took on exchange and repeat step two. Consult with the International Programs Office if you are not sure where to go for assessment.
4. Bring your completed form(s) to the International Programs Office.
5. Wait to hear from International Programs Office staff regarding the transfer of your exchange credits.

You will be notified via email when the transfer of your credits is complete and will be provided with an official Statement of Transfer Credits and one photocopy of your host university transcript.

Transcripts

Transcripts are automatically forwarded to the IPO by the host institution for students participating on a formal Queen’s University exchange program.

After assessing the transfer credits, the IPO will forward the host institution’s official transcript together with a Statement of International Transfer Credits to the Office of the University Registrar at Queen’s.

You will be provided, at no cost, with:

• A photocopy of the Statement of International Transfer Credits
• Stamped and signed photocopy of the transcript. A stamp reading ʺThis is a certified true copy of an original documentʺ will be followed by the signature of a member of the IPO staff and a second stamp reading ʺInternational Programs Office, Queen’s University, Kingston, Ontario, Canada".

Please note that, because of provincial privacy legislation effective 1 September 2008, neither the IPO nor the Office of the University Registrar is authorized to retain a copy of the host institution’s official transcript; therefore, no further copies of the transcript can be provided.

Students who anticipate a future need for an original official transcript from the host institution are strongly advised to obtain extra copies from the host institution during their stay. In most cases, this will be easier to arrange in person rather than by later correspondence. If students do need to order a transcript upon returning to Queen’s, they should read the procedures for each institution.