Investigators from Canadian institutions may be eligible to apply for certain research funding programs offered by the Federal Government of the United States. Some funding agencies include the Department of Defense (DOD), National Institutes of Health (NIH), and National Science Foundation (NSF). Be sure to check the eligibility criteria to ensure foreign institutions are eligible to apply, and consult the information and resources below when preparing your application.
For specific information on NIH, please refer to Queen's NIH webpage.
Important Information
- Contact Research Services Early: If you are the Principal Investigator (PI) of the grant, we recommend that you contact Research Services 2-3 months in advance of submission. If Queen's will be involved as a subaward (i.e., the grant is being led by another institution), we recommend that you contact Research Services at least 3 weeks in advance of the deadline. US Federal grant programs and requirements can be complex. A Research Projects Advisor can advise on requirements, help ensure your application meets guidelines, work with partner universities to complete required documentation, and provide an administrative review of your application.
- Institutional Requirements: Queen's meets the institutional requirements for participating in US Federal grants (i.e., Queen's is registered in SAM, and has UEI and EIN numbers). Queen's researchers do not have to register as individuals in any of these systems. Applicants will require an eRA Commons ID, which can be created by Research Services.
- Indirect Costs: Queen’s has a federally negotiated Indirect Cost Rate Agreement. The rate and eligible expenses to be included in the calculation vary based on the US funding agency and location of research. Please contact a Research Projects Advisor for the most up to date rates to include when completing your budget.
- Sub-recipient Arrangements: If you are the nominated PI and have co-applicants from other institutions, they will be required to provide documents as part of a subaward agreement with Queen’s. Please contact a Research Projects Advisor for more information.
US Federal Grant Regulations require the disclosure of all sources of research support, foreign components, and financial conflicts of interest by all senior/key personnel named on a grant application. These disclosures are made prior to grant submission, and throughout the duration of the award.
Financial Conflict of Interest (FCOI):
All senior/key personnel named on the grant must complete the following FCOI forms prior to grant submission, and yearly if awarded, in order to comply with US Federal financial conflict of interest policies. These forms will be kept on file at Queen’s.
- US Federal Grants (non-NIH):
- National Institutes of Health (NIH):
- Financial Conflict of Interest Form - MEMO Document (View on National Institutes of Health page)
- Financial Conflict of Interest Form - Consent & Disclosure Form (View on National Institutes of Health page)
Current & Pending Support:
All senior/key personnel named on the grant must disclose all previous (past 5 years), current, and pending research support (including in-kind), indicating whether there is any overlap in funding with the proposed project. All senior/key personnel must also list all affiliations and scientific appointments, both domestic and foreign, including academic, professional or institutional appointments. This document is referred to as “Current and Pending Support” for DOD applications.
Malign Foreign Talent Recruitment Programs:
US Federal applicants and grant holders are prohibited from providing funding to or making an award of a fundamental research project proposal in which a covered individual is participating in a malign foreign talent recruitment program (MFTRP) or to an institution that does not have a policy addressing malign foreign talent programs. For more information, refer to the following documents:
Guidelines for Federal Research Agencies Regarding Foreign Talent Recruitment Programs (PDF 374 KB)
Queen’s University Guidance on Foreign Talent Recruitment Programs and the Impact on Research Funding (PDF 256 KB) - Queen's Net ID required to access.
- PIs can expect to certify that they are not a party to a MFTRP at the Just in Time and RPPR stages of the grant lifecycle; as well as at the Notice of Award and Transfer payment agreement stages.
- PIs must continue to disclose all Foreign supports and affiliations for senior/key personnel under “Other supports” on Biographical sketch CVs and Other support declarations.
Note: for NIH applications, please refer to Queen's NIH webpage.
- US Grants and Contracts Indirect Cost Rate Agreement (view on Policies and Forms page) – Indirect Cost Rate agreement for US Federal Grant applications.
- U.S. Single Audits , the University has external audits completed yearly.
- US Code of Federal Regulations – US Federal Government regulations for US Federal grants and agreements.
- Faculty Remuneration from Sponsored Research Grants
- Finance FAQs for U.S. Federal Government Funded Research Projects – Queen’s Research Accounting provides answers to frequently asked questions about funded US Federal grants.
- Foreign Interference – This page describes actions that NIH, institutions, and researchers can take to protect against inappropriate foreign interference.
A Queen's NetID is required to view the following documents.
- Department of Defense (DOD) Full Application Checklist (PDF 219 KB) – checklist for applicants that highlights key components of DOD grant applications
- NIH Full Application Checklist (PDF 233 KB) - checklist for applicants that highlights key components of NIH grant applications
Note: for full details on NIH grants, please see the Queen’s NIH webpage.