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TRAQ DSS Checklist for Researchers applying for QUFA Award

Checklist for Researchers who have received a Queen's University Faculty Association Award and have been advised via their award letter that a TRAQ DSS is required.

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Getting Started…

Visit our Portal Sign On page to log onto the system.

 

Tab instructions:

  1. Enter the project title
    • For Release Time Research ONLY: please add “internal SRP” to the project title.
  2. Do not enter the start & end date
  3. If your project has an international dimension, note the name of the country in the Keywords textbox
  4. If certifications are required for your project, click Search under Related Certifications to link your certifications (human ethics/biohazards) to your project if the certification has been submitted and is in either Active or Pending
  5. Under Related Certifications, click Add New to make note of any required animal care certification.

  • For researchers with cross-appointments: using the Affiliation drop down menu, select the department/research centre where the project will be taking place.
  • To transfer role of PI, click Change PI, search for PI, click Select once PI is identified
  • To add team members, scroll down, and click Add New under Other Project Team Members*, click Search Profiles, search for team members, click Select once team member’s name is located

* Project Team Members that are external to Queen’s may be added in the Comments box (under PI information). However, any team members who should have access to the TRAQ DSS Form through the Researcher Portal should be added to the Investigator Database and added to the file under Other Project Team Members. To add an external user to the Investigator Database, please contact our TRAQ Help Desk.

 Fund for Scholarly Research and Creative Work and Professional Development

  1. Click Add New to add sponsor
  2. Click Agency and search for the agency by typing QUEEN'S FACULTY ASSOCIATION in the Agency Name text box or QUFA in the Abbreviation text box. Click Select
  3. Program name, select: Fund for Scholarly Research and Creative Work and Professional Development (Adjuncts) from Program drop down menu
  4. Use the calendar icon to enter the relevant Competition Date for your application.
  5. Use calendar icon to enter anticipated project Start Date, but not earlier than the date on your funding letter.
  6. Use calendar icon to enter anticipated End Date, as per the terms of your funding letter.
  7. Click GENERATE button. This will create a disbursement table. Please populate Total Requested Cash ONLY in the first disbursement row.

Release Time Research

  1. Click Add New to add sponsor
  2. Click Agency and search for the agency by typing QUEEN'S FACULTY ASSOCIATION in the Agency Name text box or QUFA in the Abbreviation text box. Click Select
  3. Program name, select: Release Time Research from Program drop down menu
  4. Use the calendar icon to enter Competition Date for your application, or if unsure use yyyy/09/01.
  5. Use calendar icon to enter anticipated project Start Date, but not earlier than the date on your funding letter  
  6. Do not enter an End Date (as per the conditions of Special Research Projects)
  7. Click GENERATE button. This will create a disbursement table. Please populate Total Requested Cash ONLY in the first disbursement row.
     

  • Answer the questions on sub-tab 1, 2 and 4. (Do not complete sub-tab 3, this sub-tab only needs to be completed for hospital-based projects.)

  • Attach any document(s) identified on the Checklist sub-tab of the TRAQ DSS FORM such as:
    proposal, agreement, budget/budget justification, signing authority form etc.
  • Click Add Attachment.

  • Skip this tab – Approvals tab only needs to be completed for hospital-based projects.

Submitting the form:

  • Click Submit button at the top of the screen when ready (Important: PI is the only team member who has access to the Submit button.)
  • Enter the comment (e.g. “Please review.” “For your consideration”) in the Comments text box, click the Submit button either at the top or bottom, of the pop-up window.

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