Student AffairsThe tools consolidated on Club Hub are indispensable resources for club leaders, offering a comprehensive array of pre-developed, ready-to-use materials designed to cater specifically to club leadership, event planning, and operations. This centralized hub plays a crucial role in ensuring your club and its members have a vibrant, interactive, organized, and productive year ahead.
Administrative Tools
Administrative tools play a pivotal role in the smooth functioning and success of any organization. These tools are specifically free for students using any queensu.ca email domain. They are designed to streamline and optimize administrative tasks, leading to increased efficiency and productivity.
Project management and task collaboration tool o help teams and individuals organize, track, and manage their work more effectively. As a club leader, you can use it to assign and monitor tasks on team projects.
- Free with Queen’s Outlook email
- No download required for desktop version
- Can be integrated with OneDrive and Microsoft Teams
Microsoft Outlook is the domain your queensu.ca student email is hosted on. If you have a clubs specific email under clubs.queensu.ca, it is also hosted on Outlook. You can make the most of this as a central hub for managing emails, club meeting invites, and club contacts making it an essential tool for professional communication and organization. To get a AMS Clubs email (@clubs.queensu.ca), visit the AMS Clubs Linktree.
- Free with Queen’s Outlook email
- Can be accessed online, or Outlook app can be downloaded
- can create a scheduled Microsoft Teams video call directly into meeting invitation and assign emails directly to Microsoft Planner
Microsoft Teams brings together chat, video meetings, file storage, and integration with all Microsoft apps in one workspace.
- Free with Queen’s Outlook email
- By creating a “team” on the platform, you will be able to: video conference, chat, share documents, make announcements and much more
- Available for desktop and mobile devices
Microsoft OneDrive is a cloud-based file hosting service available for free through any queensu.ca email domain. It allows you to store, access, and share files and documents securely from any device with an internet connection.
- Free with Queen’s Outlook email
- Robust security measures and tracks file versions for easy recovery
- Easy sharing and collaboration on projects, including files from Microsoft Teams
If you use an email for your club hosted through Gmail, there are a variety of tools similar to Microsoft that you can use.
What you can do with Google Calendar
Bounce is a campus events and social platform that has reimagined how student groups safely get together and create experiences. Bounce features a frictionless three-click method to easily coordinate and RSVP for events, while enabling hosts to manage events on behalf of an individual, or an organization. Bounce offers free solutions for each stage of an event's lifetime (pre, during and post) to generate consistent reuse, engagement, and event host loyalty.
Learn all you need in the Clubs Commission Training Series found in the Training Section of the Club Hub.
Templates and Checklists
These are useful templates and checklists that can be used to stay organized, plan with your club, and reflect on the experiences you are having. If you are looking for support to use the resources, you can reach out to Dreyden, Clubs Commissioner at clubs.manager@ams.queensu.ca or Student Experience at student.experience@queensu.ca.
Work plans and budgets are comprehensive documents that outline the specific activities, timelines, and expenses required to achieve specific goals or objectives within a project or club. These plans serve as roadmaps in executing their responsibilities and aligning their efforts toward a common purpose. Work plans provide a structured approach to project and event management, while offering direction to teams and stakeholders. You can use the provided templates which can be adapted to various scales and events within a club. For club-specific banking and account information, please refer to the quclubs Linktree or contact Dreyden George, Clubs Commissioner, at clubs.manager@ams.queensu.ca.
Event planning tools consolidate the process of organizing and executing an event with specific goals and deliverables in mind. Event planning encompasses a wide range of considerations to ensure the event runs smoothly and achieves its intended purpose. These templates can support club event planners in coordinating logistical aspects, effective communication, and planning for last-minute changes. All AMS club events must go through the AMS Event Sanctioning process.
When completing the Event Approval Form, clubs can check off the Foodbank checkbox on page 6 of the form. The foodbank will contact and coordinate with you to have a food donation box at your event. All clubs collecting donations and contributing to the AMS Foodbank will join the Club Recognition Wall found at the Foodbank! Make sure to check out the Foodbank Do's and Don'ts
AMS event approvals and certifications
AMS EVENT SANCTIONING APPROVALS
Sustainability Event Certificate (AMS)
Work plans to ensure you are prepared for your event
IN-PERSON EVENT PLANNING CHECKLIST
ONLINE EVENT PLANNING CHECKLIST
Policies
Event evaluation or post-event evaluation, is the process of analyzing the success and effectiveness of an event after it has taken place. This evaluation is essential for understanding if the event met its intended outcomes, identifying areas of improvement, and gathering feedback from attendees and stakeholders. These resources provide some tools to get started in thinking about event or program evaluation.
Self and leader reflection is a process of introspection and growth that leaders can undertake to assess their own progress and skill development. It involves evaluating personal strengths and areas for improvement, while learning about your personal leadership style. Queen's Experiential Learning Hub hosts a program called EL WrapAround that can be used to engage club leaders and members in productive conversations on how to get the most out of an on-campus student role.
When thinking about how to market your club, it's important to take advantage of the tools and avenues available to you on campus. Make sure to look through the Trademarking and Logo Standards guide when building logos for your club or creating promotional material/social media posts. There are avenues to promote your club on social media, through word of mouth, and through the Queen's Journal.
Trademarking and Logo Standards