Board of Trustees Policies Index | University Secretariat and Legal Counsel

(Policies approved by the Board of Trustees)

Faculty should be aware that any of the following policies may have been superseded by a Collective Agreement. If you have any questions please contact either the Office of the Vice-Principal (Academic) at (32020) or the QUFA office (32151). Policies continue to apply to students, clinical faculty, staff and others not covered by a Collective Agreement.

In the event of any discrepancies between the policy documents approved by the issuing authority and the versions published via this website, the former shall be the governing version.

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*PDF files can be viewed using Adobe Reader.

Policy Name	Issuing Authority	Last Revised
Affiliated Entities Policy Procedure to Manage an Affiliated Entity Procedure - Required Reporting by Affiliated Entities	Board of Trustees	2018
Ancillary Fee Protocol	Board of Trustees	2020
Approval and Execution of Contracts and Invoices Policy Purchase of Goods & Services Contracts (Including Construction) Policy Purchase of Goods & Services Contracts (Including Construction) Procedures Real Property Acquisition, Disposition, and Leasing Policy Real Property Acquisition, Disposition, and Leasing Procedures Research Contracts Policy Research Contracts Procedures Revenue Generating Service Contracts Policy Revenue Generating Service Contracts Procedures Academic Contracts Policy Academic Contracts Procedures Advancement and Development Contracts Policy Advancement and Development Contracts Procedures Employment Contracts Policy Employment Contracts Procedures Delegation of Signing Authority Procedures	Board of Trustees	2018
Capital Projects Approval Policy Capital Projects Approval Procedure	Board of Trustees	2018
Conflict of Interest and Conflict of Commitment	Board of Trustees and Senate	2001
Debt Management Policy (supersedes Liability Management Policy)	Board of Trustees	2014
Environmental Management, Policy Statement on	Board of Trustees	2021
Fraud Policy Fraud Reporting and Response Procedures	Board of Trustees	2022
Gift Acceptance Policy	Board of Trustees	2023
Harassment and Discrimination Prevention and Response Policy (effective September 1, 2021) Appendix 1 - Glossary of Terms Appendix 2: Policy Flowchart Appendix 3: Complaint Procedure Flowchart Appendix 4: Reporting Procedure Flowchart Complaint Procedure Reporting Procedure	Board of Trustees	2023
Health and Safety Management System	Board of Trustees	2003
Health and Safety, Policy Statement on	Board of Trustees	2021
Health Sciences Statement on Promotion Policy for Geographically Full-Time and Adjunct-1 (non-Bargaining Unit) Appointees	Board of Trustees and Senate	2004
Intellectual Property Commercialization Policy Commercialization of Applicable Inventions Procedure Dispute Avoidance and Resolution Procedure Table Summarizing Policy Guideline Formation of a Startup to Commercialize Applicable Inventions Guideline	Board of Trustees	2022
Improper Acts Reporting Policy Improper Acts Reporting Procedure	Board of Trustees	2022
Naming Policy Approvals Procedure for Service and Commemorative Naming Procedure for Naming of Academic Units Procedure for Approval of Naming Recognizing Philanthropic Donations of less than $1M Procedure for Approval of Naming Recognizing Philanthropic Donations of $1M to $9,999,999 Procedure for Approval of Naming Recognizing Philanthropic Donations of $10M or more Procedure to Revoke a Naming	Board of Trustees	2022
Policy on the Nomination and Appointment of Chair Emerit and Trustees Emerit	Board of Trustees	2024
Policy on the Nomination and Appointment of “Principal Emerit”	Board of Trustees	2024
Principalship Review and Search Policy Principalship Review and Search Procedures	Board of Trustees	2022
Promotion Policy, for Geographically Full-Time and Adjunct-1 (non-Bargaining Unit) Appointees of the Faculty of Health Sciences, Statement on	Board of Trustees and Senate	2004
Responsible Investing Policy Procedure 1 - External Investment Manager ESG Monitoring Procedure 2 - Special Requests	Board of Trustees	2017
Policy on Sexual Misconduct and Sexual Violence Involving Students	Board of Trustees	2023
Queen’s Investment Funds - Statement of Investment Policies and Procedures (SIP&P)	Board of Trustees	2022
Student Code of Conduct (PDF*, 296 KB)	Board of Trustees	2021
Student Health and Wellness Policy Statement	Board of Trustees	2021
Students at Risk Policy Students at Risk Procedure	Board of Trustees	2017
Technology Transfer	Board of Trustees and Senate	1993
Trustees Emeritus/A see Chairs Emeritus/A and Trustees Emeritus/A	Board of Trustees	2013
Vacation Entitlement	Board of Trustees and Senate	1983