Course Enrolment | Queen's University Arts and Science Online

How To Plan and Select Your Courses

Enrolment for Summer Term

The Summer timetable is usually available in SOLUS around late November. Unlike the Fall and Winter term enrolment, you do not need to be given an “Enrolment Appointment Time”. You will be able to enrol in your Summer courses in early February.

The Summer term is broken into three different sessions: May- June (6 weeks), May-July (12 weeks) and July - August (6 weeks). Each session runs at an accelerated rate compared to the usual Fall and Winter terms. As a result, you can expect double the workload when enrolling in Summer term courses, with the exception of any 3.0-unit courses being offered during the May-July (12 weeks) session. It is recommended that you do not take more than 2 courses at the same time during the Summer term. 

Enrolment for Fall and Winter Terms

The Fall and Winter timetable is usually available in SOLUS around mid-June. You can begin to plan which courses you would like to enrol in for the upcoming academic year. All students will be given an “Enrolment Appointment Time” in which they can enrol in their Fall and Winter term courses. Your enrolment appointment time will become visible in SOLUS early to mid-July. You will not be able to enrol in courses until your Enrolment Appointment begins, but you can log on to your SOLUS account and start adding courses to your Shopping Cart to get your timetable organized.

You can expect your enrolment appointment to occur in mid to late July. Your enrolment appointment time is randomly generated according to your level at the University and cannot be changed. Before enrolling in your Fall and Winter courses, we recommend that you review course information, such as prerequisites, on the course pages of our website.

When planning your courses, it is important to plan beyond what is being offered for the next open enrolment term. We have seat reserves in place for our ASO DIST students so that we can ensure you have access to our online courses, however, these reserves are limited and scheduled to be removed on the first day of classes each term. Do not wait until the last minute to select your courses as the courses may end up becoming full before the reserves have been removed! Courses may not be offered every term, so you will not want to miss them when they are being offered to help you stay on your academic timeline.

You can download these planning worksheets to help you plan your course load. Planning Worksheets

Once you have enrolled in courses, you are academically and financially responsible for the associated tuition fees. If you decide that you are no longer interested in keeping your course(s), it is important that you drop your course(s) on SOLUS. See the resources below to help you. To learn more about managing your finances please visit the SOLUS Centre webpage.

**NOTE - Students who have started an Online Undergraduate Career with ASO are limited to accessing only online courses and are not permitted to access on-campus courses.

Prerequisites

When you attempt to enrol in a course that requires a prerequisite, SOLUS will look at your Queen’s student record to see if you meet the requirement. You will not be able to enrol in a course unless the required prerequisite is showing complete (or “In Progress” in the case of a co-requisite) on your Queen’s student record.

If you believe you have completed the prerequisites elsewhere, you may reach out to the Undergraduate Chair of the Department who is offering the course using your Queen’s email to explain why you want to enrol in the course. You will need to attach a copy of your transcript, include your student number, and outline your academic background with this subject area. If you receive department permission, you may forward their response to asc.online@queensu.ca so we can help you enrol in the course.

Note: The Department of Psychology will not approve prerequisite waivers for students who are in a degree program. Transfer credits must be posted to your Queen’s student record in order for them to be used as a prerequisite(s). For more information on the Transfer Credit process, please visit our Transfer webpage.

Retaking a Course

To re-take a course, using your Queen’s email please send us an email at asc.online@queensu.ca for a manual override. Be sure to include your student number and the course code.

Degree or Certificate Students

As a new student on a degree program, you do not need to start with a course in your program discipline. We recommend you begin with a course that would count towards your elective units, especially if it has been a few years since you have been away from school or have never taken online courses before. You may want to choose a course that will provide you with a strong foundation for future academic success such as WRIT 120 or WRIT 125.

As a new student completing a certificate program, we encourage you to plan out your courses based on a two-year period as we do not offer every course every term or every year.

Interest Students

Intending to Progress to a Degree or Certificate Program

As a new Interest student who wants to progress to a degree or certificate program, it is important to note that you are limited to enrolling in one course at a time in your first and second terms and you do not need to start off with a course in your desired discipline.

We recommend you begin with a course that would count towards your elective units, especially if it has been a few years since you have been away from school or have never taken online courses before. You may want to choose a course that will provide you with a strong foundation for future academic success such as WRIT 120 or WRIT 125.

Intending to take only a course or two

As a new Interest student who is looking to take a course for interest but who is not interested in progressing to a degree or certificate program, we would recommend that you pay attention to the course pre-requisites before trying to enrol in a course. Please read the section above about Prerequisites.

Non-Degree Continuing Students

As a new non-degree continuing student, you as may enrol in up to 15.0 units per term as long as you meet the prerequisites for each course. Please read the section above about Prerequisites.

Letter of Permission Students

As a visiting student, you will need to pay attention to the course prerequisites before you try to enrol in a course. Please read the section above about Prerequisites.

Before the end of the term, you will need to submit your letter of permission from your home institution, if you have not done so already.

Getting Started

Visit our Getting Started webpage for more details to help you get started with your online course(s).

Programs

Visit our Programs webpage to learn about which courses are required for each degree and certificate plan.

Courses

Visit our Courses webpage for a complete list of courses offered by ASO.

Transfer Credits

Have questions about Transfer Credits? Visit our Transfer Credit webpage.

Academic Regulations

Visit the FAS E-calendar to learn more about the academic regulations.

Searching for a course in SOLUS

For more information on how to find courses in SOLUS, check this file.

Enrolling in a Course

Adding Classes to Your Shopping Cart

Log into SOLUS Student Centre
Select the Manage Classes tile
Select the Class Search and Enroll navigation
Select a term
Find classes using one of the following methods:
1. Enter keywords under Search For Classes, such as:
  1. Exact course codes (e.g., ‘HIST 349’)
  2. Generic keyword(s) (e.g., ‘history’) to return every course that includes that word in the title/description/requisites/etc.
2. Select Additional ways to search to search by one or more of the following:
  1. Available Subjects (E.g., ‘History’)
  2. Catalog Number
  3. Instructor Last Name
3. Recently Viewed
Optional: use filters on the left of search results as necessary
Select a class from the search results
Optional: Select the hyperlink under class (e.g.: Lecture - 3325) to view more information about the class
Select a class option
Optional: Select the hyperlink under class (e.g.: Lecture - 3325) to view more information about the class
Review your class selection and select Next
(Students in multiple programs only): Select a program to which the class will apply
Optional: Turn the Add to waitlist if class is full button to Yes if appropriate (note: some classes do not offer a waitlist)
Select Accept
Select the Add to Cart radio button then select Next
Review your selection then select Submit
Select Yes on the ‘Are you sure you want to submit?’ pop-up
Review the Confirmation screen for any error messages
Select Return to Keyword Search Page to add more classes to the Shopping Cart, or select SOLUS Student Centre to return to the main page

Enrol in Your Classes from your Shopping Cart

Log into SOLUS Student Centre
Select the Manage Classes tile
Select the Shopping Cart navigation
Select one or more classes from shopping cart for enrolment by selecting the relevant check boxes
Select Enrol
Select Yes on the ‘Are you sure you want to submit?’ pop-up
Review the Confirmation screen for any error messages
Select SOLUS Student Centre to return to the main page

Enrol in Classes from Class Search and Enrol

Log into SOLUS Student Centre
Select the Manage Classes tile
Select the Class Search and Enrol navigation
Select a term
Find classes using one of the following methods:
1. Enter keywords under Search For Classes, such as:
  1. Exact course codes (e.g., ‘HIST 349’)
  2. Generic keyword(s) (e.g., ‘history’) to return every course that includes that word in the title/description/requisites/etc.
2. Select Additional ways to search to search by one or more of the following:
  1. Available Subjects (E.g., ‘History’)
  2. Catalog Number
  3. Instructor Last Name
3. Recently Viewed
Optional: use filters on the left of search results as necessary
Select a class from the search results
Optional: Select the hyperlink under class (e.g.: Lecture - 3325) to view more information about the class
Select a class option
Optional: Select the hyperlink under class (e.g.: Lecture - 3325) to view more information about the class
Review your class selection and select Next
(Students in multiple programs only): Select a program to which the class will apply
Optional: Turn the Add to waitlist if class is full button to Yes if appropriate (note: some classes do not offer a waitlist)
Select Accept
Select the Enrol radio button then select Next
Review your selection then select Submit
Select Yes on the ‘Are you sure you want to submit?’ pop-up
Review the Confirmation screen for any error messages
Select Return to Keyword Search Page to enrol into more classes, or select SOLUS Student Centre to return to the main page

If you drop a course, you may receive a refund based on how far into the term you are. Check the drop date schedule.

For additional help navigating SOLUS, please visit the University Registrar's website.

Common Enrolling Issues

Prerequisites – If you have not completed the required prerequisite for a course, SOLUS will not allow you to enrol in the course. Please read about Prerequisites in the “How to Plan and Select Courses” section above.
Course Full - If you are not able to find a specific course in the class search, it is possible that the class is full. Once a course is closed due to being full, students may choose to join the wait list for the class. By adding yourself to a wait list, you are acknowledging that you may be auto enrolled and will therefore be responsible for the additional tuition and for dropping the class if you no longer wish to take it.
Term Not Available - If you can’t find the term you wish to enrol in, it may be because you are not term activated. Please send us an email at asc.online@queensu.ca so that we can term activate your student record.

**NOTE - Students who are in an Undergraduate Online Career are limited to enrolling in online courses only and are not permitted to enrol in on-campus courses.

For additional help navigating SOLUS, please visit the University Registrar's website.

Dropping a Course

Dropping Classes in SOLUS

Log into SOLUS Student Centre
Select the Manage Classes tile
Select the Drop Classes navigation
Select one or more classes to drop by selecting the relevant check boxes
Select Next
Review selection and select Drop Classes
Select Yes on the 'Confirm that the following class(es) are to be dropped' pop-up
Review the Confirmation screen for any error messages
Select SOLUS Student Centre to return to the main page

The first two weeks of every term (or Summer session) are referred to as the Add/Drop period. This means you can add or drop a course up until the 2nd week of term. This may be helpful if you added yourself to a course wait list, or if you wanted to give the course a few weeks to determine if it is right for you. It is also the last day in which you can drop a course and receive 100% of your tuition back. Please pay close attention to the Dates & Events section of our website so that you don’t miss the add/drop deadline each term.

Note: the two 6-week sessions in summer only have one week each in which you may add/drop courses.

How to drop a course after the Academic drop deadline has passed:

If you are attempting to drop a course after the academic drop deadline has passed, an academic appeal will need to be submitted outlining your extenuating circumstances that prevented you from dropping the course before the deadline. Please refer to the appeals section on the Arts and Science website. If you would like to speak with an academic advisor about your circumstances, please email asc.online@queensu.ca to book an appointment. Please refer to our Dates & Events page for academic/financial drop deadlines.

For additional help navigating SOLUS, please visit the University Registrar's website.

For more information about tuition fee refunds, please visit the University Registrar's website.

Swapping Courses

Swap Classes

Log into SOLUS Student Centre
Select the Manage Classes tile
Select the Swap Classes navigation
- Note: Please make sure all instructions are read prior to proceeding
Under the "Swap This Class" section, select the class you want to swap from the drop-down
Under the "With This Class" section, select a new class using one of the available options:
- Search for Classes
- Select from Shopping Cart
- Enter Class Number
Select the Search button
Search for Classes: if you selected this option in step 5, you will be able to search for classes being offered in the same term
Review the "Confirm Class Swap" page to ensure all details are accurate
Select Submit
Select Yes on the "Are you sure you want to submit?" pop-up
Review the Confirmation screen for any error messages
Select SOLUS Student Centre to return to the main page

For additional help navigating SOLUS, please visit the University Registrar's website.