School of

Graduate Studies

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Thesis Formatting & Other Resources

All graduate theses or dissertations MUST conform to the minimum style and form requirements as detailed in the General Forms of Theses (167 KB).

Please print this document for full details. The School of Graduate Studies acknowledges that students write using a variety of word processors and editors. For this reason, SGS does not stipulate the use any particular authoring format in the creation of theses and dissertations. However, there are a couple of templates that have been designed to assist students in formatting their theses according to the Thesis Formatting and Preparation guidelines.

Please note – Queen’s has a new policy on copyright. See full details on "Copyright & your thesis" on the Library website


Thesis file naming convention 

In order to successfully submit your thesis via the E-Thesis submission process, the final version of your thesis MUST be in PDF format and must be named using the following file naming convention: lastname_firstname_middleinitial_finalsubmissionyearmonth_degree.pdf

Example: Smith_Lori_L_200710_PhD.pdf

THESIS TEMPLATES: Go to the E-thesis templates in WORD & LaTeX:


QSHARE: Optional thesis workspace

QSHARE is an on-line file storage, distribution and sharing solution for the Queen's community. It provides a secure, web-based file space where your thesis can be securely stored and, if desired, shared with your thesis advisor and others - anywhere, anytime. QShare Personal accounts are available free of charge to all Faculty, Staff and Graduate Students of Queen's University. This may be an option to also submit your thesis for format review if your thesis is too large to be sent by e-mail.

  • Writing Centre 
    Dedicated to enhancing the quality of academic writing at Queen's University, the Writing Centre has workshops and one on one sessions designed to support students in thinking and writing effectively. For example  the “Graduate Thesis Support Group”.
  • Learning Strategies
    Offer a variety of services for graduate students including workshops pertaining to learning, writing, and research skills at the graduate level.

Questions about thesis formatting?

Please contact:
Rose M. Silva, Thesis Coordinator
613-533-6000, 77313
School of Graduate Studies
Queen's University
Gordon Hall, Rm 425
Kingston, Ont. CANADA
K7L 3N6