University Registrar

OFFICE OF THE

University Registrar

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Replacement Diplomas

 

For those graduates who have lost or damaged diplomas, the Office of the University Registrar offers a Diploma Replacement service.

Please review this page for more information, including replacement costs, and terms of delivery.

Coronavirus (COVID-19) outbreak - Adjusted Service

As a result of the ongoing Coronavirus (COVID-19) outbreak, the Office of the University Registrar is adjusting how we fulfill orders for replacement diplomas.

Due to limitations in service by our printing provider, production of replacement diplomas has been suspended for the time being.

In order to ensure service to you in the interim and upon request, we are taking the step of producing an Official Degree Certificate, with stamps and countersignatures from the Office of the University Registrar confirming its authenticity.  There is no charge for this service.

To request the Official Degree Certificate please complete the request form and follow the instructions on our web site at http://queensu.ca/registrar/forms/doc-request

Once our regular printing service has been resumed, we will process received orders for replacement diplomas.

For more information, please contact our Convocation / Graduation Department at graduand@queensu.ca . Our staff will respond to your message as soon as possible.

What is the cost?

The cost of a replacement diploma is $40.00 (including shipping)

Can I get more than one copy of my diploma?

University Policy forbids the issuance of multiple copies of a diploma. Each diploma is considered a one-of-a-kind legal document.

Queen's understands that graduates may be asked to provide a copy of their diploma for various purposes (including visa and work permit requirements).

For these situations, graduates may request one of the following:

  • A 'Degree Verification Letter', issued by the Office of the University Registrar, which outlines details of a degree obtained by a graduate; or,
  • A 'Certified Copy of a Diploma'*, which consists of a photocopy of the existing diploma, certified to be true, stamped and countersigned by the Registrar's Office

* To obtain a Certified Copy, the original diploma MUST be sent to the Office of the University Registrar for processing. Staff will not certify photocopies created and sent by graduates.

How do I get a Replacement Diploma?

Please fill out the following form and send to:

Office of the University Registrar (Records and Services)
Queen’s University
Gordon Hall, 74 Union St.
Kingston, Ontario, K7L 3N6.

Diploma Replacement Form (189 KB)