Tools for Research at Queen's (TRAQ) Data Summary and Signature form (DSS) is a digital form used for all Grants, Contracts / Agreements and Hospital-based research.
Checklists change based on the program and the information needed for funding. Please view the program-specific TRAQ DSS form on the programs funding page or follow the steps below if one is not available.
Helpful tips.
Recommended browser
The vendor of the TRAQ programs recommends using Chrome for the best system performance.
Other browsers that can be used:Mozilla Firefox, Edge
DO NOT USE VPN
Using a VPN connection is not required to access TRAQ. Doing so may cause compatibility issues.
TRAQ does not save automatically
TRAQ does not save automatically. Click the Save button before moving on to the next tab.
Do not enter < or > symbols into any text field or use your browser’s back button.
TRAQ DSS
- Click Apply New (top right corner)
- Under Awards, click TRAQ DSS FORM
- Complete the different tabs of the TRAQ DSS FORM, as described below
Tab instructions:
- Give your project a title
- Do not enter the start & end date
- If your project has an international dimension note the name of the country in the Keywords textbox
- If certifications are required for your project, click Search under Related Certifications to link your certifications (human ethics/biohazards) to your project if the certification is already active, or in progress
- Under Related Certifications, click Add New to make note of any required animal care certification
- For researchers with cross-appointments: using the Affiliation drop-down menu select the department/research centre where the project will be taking place
- To transfer the role of PI, click Change PI, search for PI, click Select once PI is identified
- To add team members, scroll down, click Add New under Other Project Team Members*, click Search Profiles, search for team members, click Select once a team member is identified
* Project Team Members that are external to Queen’s, may be added in the Comments box (under PI information). However, any team members who should have access to the TRAQ DSS Form through the Researcher Portal should be added to the Investigator Database and added to the file under Other Project Team Members. To add an external user to the Investigator Database, please email the TRAQ Help Desk.
- Click Add New to add sponsor
- Click Agency and search for the agency by typing any part of the agency name in the Agency Name text box, click Search and Select applicable agency.
- Select: an applicable program from Program dropdown menu
- Use the calendar icon to enter Competition Date. If Competition Date is not specified, select the current date.
- Use the calendar icon to enter the anticipated Start Date
- Use the calendar icon to enter the anticipated End Date
- Click GENERATE, this will create a disbursement table. Please populate Total Requested Cash ONLY in the first disbursement row.
- Answer the questions on sub-tab 1, 2 and 4. (Do not complete sub-tab 3, this sub-tab only needs to be completed for hospital-based projects.)
- Attach any document(s) identified on the Checklist sub-tab of the TRAQ DSS FORM such as:
proposal, agreement, budget/budget justification, signing authority form etc. - Click Add Attachment.
If your grant is awarded ensure you have uploaded a copy of the Notice of Award/funding letter.
- Skip this tab – Approvals tab only needs to be completed for hospital-based projects.
Submitting the form:
- Click Submit button at the top of the screen when ready (Important: PI is the only team member who has access to the Submit button.)
- Enter the comment (e.g. “Please review.” “For your consideration”) in the Comments text box, click the Submit button either at the top or bottom, of the pop-up window.
Need Help?
Visit our TRAQ Support page to request assistance.