Training is now available to familiarize Queen’s employees with the university’s new policy, procedures and software system for tracking moveable assets costing more than $10,000.

Financial Services is offering training sessions throughout April, which will be of particular interest to anyone involved in the purchasing, tracking and management of moveable assets.

“Every unit at Queen’s has a responsibility to ensure the safekeeping and stewardship of the assets under its control, including tracking moveable assets,” says Donna Janiec, Associate Vice-Principal, Finance. “The training sessions will help ensure a smooth transition to the new procedures and tracking system.”

A moveable asset is any physical property that is not affixed to a building, such as equipment, furniture or other objects. According to the university’s tracking of moveable assets policy, the following must be tracked:

• Assets with a cost of more than $10,000, purchased after May 1, 2015
• Assets with a cost of more than $100,000, purchased after May 1, 2013
• Assets deemed by a department to be of historical or cultural significance

A new central software system for tracking moveable assets is now available that will simplify the tracking and reporting process, while facilitating compliance with university and funding agency requirements. Departments that already have an asset tracking system in place may continue to use their system, as long as it captures the data required by the university policy.

To view the training schedule and sign up for a session, visit the moveable assets tracking webpage. Move information is also provided on that webpage about the new policy, procedures and software system. Anyone with questions about tracking moveable assets may contact Sabrina Zaffino in the Office of the Controller.