Queen’s employees will have a new and convenient way to get their T4 / T4A slips in February 2016.

With the new MyHR self-service, employees will be able to log on to MyHR to view and print their T4 or T4A slips instead of waiting to receive them by mail at their home address. To receive the information electronically, employees must give consent by Jan. 29.

"The electronic option will give employees access to their T4 or T4A slips a week or more before they would arrive by mail."

— Christina Blanchard, Associate Director, Payroll Services

Christina Blanchard, Associate Director, Payroll Services, says the new option offers employees several benefits while also helping the university reduce printing and mailing costs.

“The electronic option will give employees access to their T4 or T4A slips a week or more before they would arrive by mail,” she says. “T4 or T4A slips will be available online for six years, starting with 2015 information, so we anticipate employees will enjoy the convenience of logging on to MyHR and accessing previous slips if they need to do so in the future.”

The process for viewing and printing electronic T4 or T4A slips varies slightly depending on whether or not you currently receive your pay advice slip online through MyHR:

• Employees who currently receive their pay advice slips electronically (approximately 95 per cent of all Queen’s employees) can log in to MyHR and give consent between now and Jan. 29.
   
• Employees who still receive a paper copy of their pay advice slips will, by default, receive a hard copy of their T4/T4A mailed to their home address. If they wish to receive an electronic T4 or T4A slip, they will need to opt in to receive electronic pay advice slips and then give consent for the electronic T4 or T4A slips.

Visit the HR website for step-by-step instructions to give or withdraw consent for receiving T4 or T4A slips electronically. Additional questions can be sent to payroll.services@queensu.ca