About Vice-Principal ResearchUniversity Animal Care Committee Standard Operating Procedure
Document No: UACC 2.1
Subject: Pilot Studies
Date Issued: September 27, 2023
Revision: Original
Location: Queen’s University
Purpose: The purpose of this Standard Operating Procedure (SOP) is to describe the procedures to be followed when a protocol is complete or abandoned.
1. Introduction and Definitions:
When an animal use protocol (AUP) has been abandoned or has come to a natural completion, a protocol closure report in the electronic protocol management system (Topaz Elements) is required.
Abbreviations:
- University Animal Care Committee UACC
- Principal Investigator PI
- Animal Use Protocol AUP
- Canadian Council on Animal Care CCAC
2. Procedures:
A protocol closure report collecting information on why the study is no longer being pursued is required upon completion of a protocol (or when a PI chooses not to renew or to abandon a protocol).
An update on outcomes as they relate to complications, adequacy of humane/study endpoints, and a description of the use and distribution of animals as compared to that which was approved will be sought and PI’s will be encouraged to explain if/ how the research objectives were reached and to indicate any publications or additional research opportunities that arose out of the research.
Monthly renewal reminders (prompting closure) are sent at least 3 times prior to the renewal date. Refusal to submit a closure report is considered a breach of compliance as the CCAC requires that outcomes from the previous approval period be reported. The UACC can be contacted if additional support or assistance is required.
| Date | New Version |
|---|---|
| 09/27/2023 | Created and Approved |