2022/2023 Planning timeline

Karen mentioned in the last edition of ALTogether Now that we will have our first in-person week of Mar. 21. This week will also be the official kick-off of our 2022/2023 planning cycle. The Advancement Leadership Team (ALT) is making some changes this year in how we approach planning. We’ve shortened the planning cycle to five weeks to streamline the process. We’ve also structured it to connect closer to our strategic priorities. The planning process will see us working in cross-functional teams and collaboratively building plans (in four areas listed below).

The four functional areas we confirmed for plan development are:

•  Alumni Engagement
• Fundraising
• Stewardship
• Operations

There will also be plans built with and for each faculty Advancement team.

Here is the timeline:

• In-person week/all day planning launch – week of Mar. 21
• Functional teams meet to build plans – including core and annual objectives related to 2022-23 strategic priorities determined week prior – week of Mar. 28
• Assessment of all four plans/resolve outstanding questions – week of Apr 4
• Faculty consultations for faculty plans – week of Apr. 11
• Build individual PDPs – weeks of Apr.18 & 25

Holiday phone coverage opportunity – staff needed

As in previous years, the Office of Advancement will have phone coverage during the university's holiday closing to serve alumni and friends who call. Advancement staff will have the opportunity to cover phone shifts during these dates (morning and afternoon shifts: 8:30 am –12:30 pm and 12:30 pm – 4:30 pm).

In recognition of this support, we would like to offer those staff members who volunteer one full day of vacation (lieu) for covering a half-day shift. Coverage will take place in Summerhill 109 and training will be provided in advance.

In order to provide this opportunity to as many staff as possible, we ask that you sign up for a maximum of two shifts. 

The dates for phone coverage are as follows:

• Friday, Dec. 24 – afternoon shift only (two people per shift) 
• Monday, Dec. 27 – both morning and afternoon shifts (two people per shift)
• Tuesday, Dec. 28 – both morning and afternoon shifts (two people per shift)
• Wednesday, Dec. 29 – both morning and afternoon shifts available (two people per shift)
• Thursday, Dec. 30 – both morning and afternoon shifts available (two people per shift)
• Friday, Dec. 31 – both morning and afternoon shifts available (two people per shift)

Please note that members of ALT will be available for "on-call" support during your shift should you require any assistance. Training sessions will be available for staff who volunteer.

Shifts will be granted on a first-come, first-served basis. Please sign up by Wednesday, Dec. 15. If you are interested in a phone shift, please contact Amy Offord.

Note: Due to growing concern with the rising cases of COVID-19 within the Kingston community, we encourage staff to reference the Queen's Safe Return website for the latest updates and protocols.

Reminder to always fill out the SeQure app before entering campus. 

Queen's board of trustees

The Board of Trustees held a hybrid board meeting during the first week of December. Karen shared that the hybrid environment worked very well and took note of ideas we might want to incorporate in the future.  Advancement submitted a quarterly Board report and dashboard which can be found on the I-Drive (I:\ADV Common\2020-2025 Advancement\Board Reports\2021-12-03 - Board Report - Advancement Quarterly Report and dashboard.pdf). Please take a moment to review it. If you have any questions, please reach out to your ALT member.

Got metrics? A Queen's Advancement tool that will change your life

By Sara Franca, Executive Director, Alumni Strategy (on behalf of AR&AG and the entire Alumni Engagement Working Group)

This is the moment many of us have been waiting for – the official launch of Queen's Alumni Engagement Metrics Program and Dashboard. This program helps us measure, at the click of a button, how engaged alumni are (or are not) with Queen's (through philanthropy, experiential, volunteer, and communications categories) over the last two-year period.

We invite you to start "playing" with the dashboard, and please keep in mind that we will continue making enhancements over the coming year. We will also set up January meetings with users, so you have the opportunity to ask questions, and we can discuss other ways you might leverage Alumni Engagement information for your advancement work. 

Before you dig in, we invite you to watch a couple of videos we prepared to help you understand the project components and usage of the dashboard. (Huge thanks to Callum Linden in MarComm for helping put these together.) 

1. Tour of the Alumni Engagement Metrics Dashboard.
2. Examples of Dashboard Usage (featuring some special guest appearances.)

These videos are available OnQ under the Alumni Engagement course content. 

Visit the Alumni Engagement Metrics Dashboard website.

Supporting documentation, including business rules and processes, are also available on OnQ. Please take the time to familiarize yourself with the details as you all have a role to play in ensuring the program's success. We rely on you to support the program by promptly coding your events, activities, survey responses, and much more. 

A huge thank you to our colleagues who advised, reviewed, supported, and celebrated this tool as it went from vision to reality. We couldn't do this without you, especially those who collaborated on the working group.

Feel free to get in touch with any questions. In the meantime, have fun. 

Employee spotlight

The Employee spotlight celebrates the arrival of our new staff by profiling responses they share through a fun and informal survey that will help us get to know them better. Be sure to review these profiles and use these fun facts and tidbits to find commonalities, embrace differences and spark a conversation.

This week's spotlight is:

Renée Ladouceur, Donor Engagement Officer, Principal Gifts. Learn more about Renée and what her favourite tradition is. 

Jobs with Advancement

We need your recruitment help. Know great talent that would be a good addition to our team? If so, please promote the vacancies below with your networks and let’s find some amazing new team members.

Applications (including a cover letter and résumé) must be submitted through CareerQ. For additional information on this posting, please reach out to either Carla Ferreira Rodrigues or the hiring manager for the position you are interested in.

Apply for available positions