TOOLS FOR RESEARCH ADMINISTRATION

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Implementation FAQs

What is the current status of all phases?

Certifications

The certifications module consists of Biohazard, General Ethics, Health Sciences Ethics and Animal Care and Radiation. The General Ethics and Health Sciences ethics portions were implemented in 2010. The Biohazard implementation is progressing well, with presentations to the Biohazard Committee and Director EHS in January. The applications, event forms and amendment forms are being constructed and will be presented to the Biohazard Committee at their March meeting. The animal care and radiation certifications are being managed separately by their respective units.

Awards (Grants and Contracts) 

On January 9th the TRAQ project upgraded its production environment to the latest software version – Process Pathway’s ROMEO Cougar. This allowed for the soft launch of TRAQ’s Awards (Grants & Contracts) module on January 10, 2014. Existing files are now visible in the Researcher Portal but the research community is still instructed to use the legacy DSS system to apply for new awards during this transition period. TRAQ Awards forms will be turned on in March 2014 after research administration staff and the research community are trained and major grant deadlines have passed. The legacy DSS forms will then be disabled, redirecting users to the new module.

Financial Reporting

Report building continues. Department and project security have been applied to FAST. Business Analysts are currently testing role-based application of security for every type of report. Change request to modify scope of TRAQ phase two to account for delivery of Financial Reporting tool in a 9.0 PeopleSoft environment to be reviewed at January 23rd Financial Reporting Steering Committee meeting. 

CV/Annual Reporting

This module will take place in a later phase of TRAQ, in 2014.

After a software solution is found, how does the upgrade process typically work?

  1. Evaluate Current State of Data Collection and Workflow
  2. Determine Integration Requirements, if any
  3. Develop Modified Methods for Workflow and Data
  4. Install and Test New System
  5. Migrate Legacy Data to New System
  6. Train Admin Staff and Users
  7. Go Live with New System
  8. Decommission Legacy System