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Queen's University
 

University Registrar - Student Awards

Tips for Students Reporting Income on an OSAP Application

Reporting of Scholarships and Awards

(1)  Student must report all merit- and need-based scholarship/bursaries/awards received from external agencies (not from Queen’s University).  Do not include high school graduation awards received for performance in high school – only those awards for post-secondary studies.

This should be identified under the section entitled “Income Received During Study Period" in the item labeled “Scholarships, bursaries and/or awards you expect to receive from study start date to study end date”.

(2)  Student must report all merit-based awards received from Queen’s University.  Merit-based awards are based on academic accomplishment.  Examples of merit-based awards are as follows (not an exclusive list): 
    a.  Chancellor’s Scholarship,
    b.  Schulich Leader Scholarship,
    c.  Principal’s Scholarship,
    d.  Queen’s Graduate Awards,
    e.  Queen’s University Excellence Scholarship, etc. 
    f.  Major Admission Award awards:
        1.  Chancellor’s Scholarship,
        2.  Chernoff Family Award,
        3.  Doctor Iris May Marsh Memorial Award,
        4.  Melvin R. Goodes Entrance Award,
        5.  Bank of Montreal Award).
    g.  Upper Year merit-based awards

This should be identified under the section entitled “Income Received During Study Period” in the item labeled “Scholarships, bursaries and/or awards you expect to receive from study start date to study end date”.

(3)  Students are not to report need-based awards received by Queen’s University.  Examples of need-based awards are as follows (not an exclusive list):
    a.  Queen’s University Admission Bursary
    b.  Tri-Colour Bursary
    c.  Queen's General Bursary

Note:  Check the terms of your award letter, which will reference the award is granted on the basis of financial need.  If in doubt, please contact the Student Awards Office by email at awards@queensu.ca or via telephone (613) 533-2216.

(4)  The Office of the University Registrar (Student Awards) will review your income in November.  If a student does not report his/her Queen’s merit-based awards (reports $0 scholarship/bursary/award income) on his/her OSAP application, and student has received a merit-based award, the student’s OSAP account will be updated by Student Awards Staff to reflect accurate amount of study period scholarship income.  Student is subsequently reassessed for OSAP assistance.

(5)  If a student includes his/her Queen’s University need-based award on his/her OSAP application, Student Awards Staff will not adjust student’s scholarship/bursary/award income as staff cannot be certain of student’s external awards.

(6)   Most high school graduation awards are received in June on the basis of the student’s performance in high school studies and therefore on an OSAP application reported as income received during the January to the “beginning of the pre-study period” (i.e., January to June).  The majority of high school graduation awards are not to be included as post-secondary study period “scholarship, bursary, award” income unless the award specifically states it is to support post-secondary studies.

 

Reporting of Other Types of Income

(7)  Work Study entitlements are reported as study period employment income (if student intends to pursue a work study position).

This should be identified under the section entitled “Income Received During Study Period” in the item labeled “Employment income you expect to receive”.

(8)  Graduate students receiving a Teaching Assistantship (TA) or a Research Assistantship (RA) report this income as employment.

This should be identified under the section entitled “Income Received During Study Period” in the item labeled “Employment income you expect to receive”.

(9)  Medical students receiving the OMA Final Year Medical Student Bursary do not include the value of this bursary as income on an OSAP application.

(10) Students receiving donships for the academic year must report the taxable portion of their donship as study period employment income on their OSAP application.  The taxable portion for the 2013-2014 academic year is $604/month ($4,832).

This should be identified under the section entitled “Income Received During Study Period" in the item labeled “Income from all other sources, world-wide you expect to receive”.

(11)  Students are able to update their income (including scholarship/bursary/award income) at any time by forwarding an email (via their Queen’s email account) to the Office of the University Registrar (Student Awards) at awards@queensu.ca outlining the adjustment the student wishes to make.  Please ensure your name and student id are noted in your email.

(12)  Any questions regarding income reported on an OSAP application can be directed to the Office of the University Registrar (Student Awards) at awards@queensu.ca or by calling (613) 533-2216.

Kingston, Ontario, Canada. K7L 3N6. 613.533.2000