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Queen's University
 

OSAP Appeals

Provincial Residency Reviews

 

Resided in Canadian Province or Territory Less Than 12 Consecutive Months

This review is for situations where the applicant and his or her supporting individuals have never lived in a Canadian province or territory for 12 consecutive months.   

If the student can document the following conditions, the Financial Aid Administrator will consider the student for purposes of both Ontario and Canada portions of the Canada-Ontario Integrated Student Loan.  

  • The student has never lived in a Canadian province or territory for 12 consecutive months (excluding time in full-time postsecondary studies); or
  • If the student has a spouse, neither the student nor the student’s spouse has ever lived in a Canadian province or territory for 12 consecutive months (excluding time in full-time postsecondary studies); or
  • If the student is a dependent student, neither the student nor his or her parent(s), step-parent(s), legal guardian(s), or official sponsor(s), if applicable, has ever lived in a Canadian province or territory for 12 consecutive months. Where parents/step-parents are separated or divorced, this requirement refers to the residency of the parent with whom the student normally resides, or who financially supports the student; and
  • The student resides in Ontario at the date of his/her application for student assistance through OSAP; and
  • The student is applying to attend/is attending an approved Ontario postsecondary institution and program.

Variation on this Review: Students who are applying for assistance to attend an out-of-province or out-of-country institution can also be considered under this review for purposes of the Canada portion of the Canada-Ontario Integrated Student Loan provided that they meet one of the first three conditions and both the fourth and fifth conditions outlined above.

Documentation Required:

  • A detailed letter or a completed History of Canadian Residency Form from the student outlining his or her residency history and participation in full-time postsecondary education since the time he or she arrived in Canada; and
  • If the student has a spouse, a detailed letter or a completed History of Canadian Residency Form from the spouse outlining his or her residency history and participation in full-time postsecondary education since the time he or she arrived in Canada; and
  • If the student is a dependent student, a detailed letter or a completed History of Canadian Residency Form from his or her parent(s), step-parent(s), legal guardian(s), or official sponsor(s); and
  • Documentation that confirms the date of arrival in Canada, if applicable (e.g., a copy of the Canadian immigration record, Permanent Resident Card, or Protected Person Status Document).

 

Denied Student Assistance by Another Province or Territory Based on Residency Requirements

This review is for situations where the applicant or his or her supporting individuals last lived in another Canadian province or territory for 12 consecutive months, but the applicant was denied student assistance by that province or territory on the basis of that jurisdiction’s residency requirements.

Provided that the following criteria are met, a student can be considered for both the Canada and Ontario portions of the Canada-Ontario Integrated Student Loan.

  • The student was denied student assistance in the last province or territory in which he or she lived for 12 consecutive months
  • (excluding time in full-time postsecondary studies), on the basis of that province’s residency requirements; and If the student has a spouse, the student was refused student assistance in the last province or territory in which his or her spouse lived for 12 consecutive months (excluding time in full-time postsecondary studies), on the basis of that province’s residency requirements; or
  • If the student is a dependent student, the student was refused student assistance in the province or territory in which his or her  parent(s), step-parent(s), legal guardian(s), or official sponsor(s), if applicable, last lived for 12 consecutive months, on the basis of that province’s residency requirements; and
  • The student resides in Ontario at the date of his/her application for student assistance through OSAP; and
  • The student is applying to attend/is attending an approved Ontario postsecondary institution

Variation on this Review: If the student has been denied assistance from the student assistance program operated by the Canadian jurisdiction in which he or she last lived for twelve consecutive months (or in which his or her spouse/expected contributor last lived for twelve consecutive months) because the student’s program of study (e.g., at a postsecondary institution in Ontario) is also offered by a postsecondary institution located in the province/territory of residence and the student meets the last two criteria above, the student should be assessed for the Canada portion of the Canada-Ontario Integrated Student Loan only.

Documentation Required:

  • A detailed letter or a completed History of Canadian Residency Form from the student outlining his or her residency history and participation in full-time postsecondary education since the time he or she arrived in Canada;
  • If the student has a spouse, a detailed letter or a completed History of Canadian Residency Form from the spouse outlining his or her residency history and participation in full-time postsecondary education since the time he or she arrived in Canada;
  • If the student is a dependent student, a detailed letter or a completed History of Canadian Residency Form from his or her parent(s), step-parent, legal guardian(s), or official sponsor(s) outlining residency history since arrival in Canada;
  • Documentation that confirms the date of arrival in Canada, if applicable (e.g. copy of Canadian immigration record, Permanent Resident Card, or Protected Person Status Document).
  • A letter of refusal from the student assistance program operated by the Canadian jurisdiction in which he or she last lived for twelve consecutive months (or in which his or her spouse/expected contributor last lived for twelve consecutive months) identifying provincial residency criteria as the basis for refusal

 

Provincial Residency Previously Accepted

The Financial Aid Administrator (FAA) will assess the student for the Canada portion of the Canada-Ontario Integrated Student Loan where a review has been previously approved, provided that there has been no break in studies.

No additional documentation, other than that noted below, is required if the student is attending the same institution and no break has occurred between academic years.

If the student has transferred to another postsecondary institution, the FAA at the new institution should acquire and maintain a copy of the previous year’s decision and supporting documentation.

If there has been a break between academic years the student must submit a new review to the FAA.

Documentation Required:

  • A letter from the student confirming that their Province of residence and the Province of his or her supporting individuals has not changed from the time the initial review was approved.

 

Change or Correction to Residency During Study Period

While a student’s residency status is determined based on their status as of the first day of their study period, occasionally a student’s residency status will change during the study period:

  • Student has received first instalment of OSAP funding as an Ontario resident but prior to the second instalment, it is determined that the student meets residency requirements for another province or territory that is participating in the Canada Student Loans Program.
  • If it is determined that the residency error did not result in funding being received concurrently by two provinces and that the error was not with the intent of defrauding the program but simply an error resulting from confusion over residency requirements, the student’s residency can be changed part way through the academic year.
  • If the residency is changed and the student begins to receive student assistance from another province, then the OSAP file must be adjusted to reflect the study period in which the student received OSAP funding, and the FAA must make a note to the file.

Student becomes eligible to be considered a resident of Quebec part way through the study period. Due to Quebec’s method of determining residency, the student may meet both Ontario and Quebec residency.

  • It is the student’s choice whether they will continue to apply for assistance from Ontario or switch to Quebec; however, students cannot receive assistance from both Ontario and Quebec at the same time.
  • If the student chooses to continue to receive OSAP funding, the student is required to provide proof that he or she is not receiving student assistance from Quebec.
  • If the student chooses to start receiving student assistance from Quebec, the OSAP file must be adjusted to reflect the study period in which the student received OSAP funding, and FAA must make a note to the file.

Kingston, Ontario, Canada. K7L 3N6. 613.533.2000