The three-year QUASR project to replace the Student, Human Resources, Finance and Research administrative systems is well underway. Release 1 of the new PeopleSoft student system occurred in October 2010 and Phase 2 is scheduled for roll out in March 2011.
The QUASR project has an active communication and training strategy. More information about this strategy can be found at the QUASR's website at http://www.queensu.ca/quasr/training.html.
As a support to our graduate programs in preparation for roll out of the University's new student administrative system, we will endeavor to provide up-to-date information, as it becomes available, about training that graduate assistants and graduate faculty need to complete in order to work in the new system. Please check this website often as PeopleSoft Student goes live in March and the weeks following.
This course provides a first look at PeopleSoft and gives the user introductory information regarding the Peoplesoft system. Topics include system access, navigation, customizing preferences, searching and managing favorities.
To assist with transitioning to the new Peoplesoft student system, users will find is helpful to become familiar with new terminology associated with the system. This webpage provides a general overview of the new terminology and the comparator terms from the legacy system.
This is the basic level of training required by everyone who will work in the new Peoplesoft system. This training provides an overview of Academic Structure and will help you learn the new process of adding and updating various pieces of information for a Student of Applicant.
The Office of the University Registrar (OUR) has been working to develop materials and a training schedule, for grades submission of Fall/Winter and Winter term grades for faculty members (primary instructors), department heads (or “approvers”) and other staff (e.g. department administrators or TAs) who will be entering grades on behalf of an instructor. For details on web page updates, in person training & drop in sessions go to Training for Grade Entry section in this website.
These workshops, delivered by the Office of the University Registrar, are available by invitation only and they are accompanied by various online resources and tutorials. The next time these workshops will be delivered is in March 2011. Graduate assistants who did notreceive an invitation to attend these sessions should contact Associate Registrar, Andrew Ness at: firstname.lastname@example.org. Access to the online resources and tutorials is made significantly easier through participation in the workshops.
This workshop is designed for participants who update student enrolment information. It will cover the processes for creating and issuing class permissions; enrolling, dropping or swapping students in classes; assigning student milestones; identifying and communicating with students who lack prerequisites and producing verification of enrollment reports.
This workshop covers how student enrolment information is viewed in Peoplesoft. Participants learn how to find and interpret standard queries and reports. Participants also learn how to view student program/plan information, how to view and search for student enrolment information, producing and interpreting some registration reports and viewing statistics (e.g., units and GPAs) as well as academic standing.
The QUASR training team and the Office of the University Registrar will deliver additional training following implementation of Phase 2, scheduled for early March 2011. This training will cover important system functions for which graduate assistants and/or graduate faculty members are presently responsible.
All grades must be submitted electronically through the PeopleSoft Student system. This change is in effect now and applies to submission of grades for the Winter 2011 courses. Queen's staff listed with the Office of the University Registrar as previously having had access to electronic grade submission will be contacted about upcoming training in grade submission to the PeopleSoft student system. The Office of the University Registrar is expected to release upcoming training dates in grade submission by the end of February.
In June 2011, the Peoplesoft student system will be ready to accept updates to existing graduate courses. In this phase, graduate programs will be able to schedule classes, set instructor information, establish course permissions and capture other activity related to course selection and registration for FALL/WINTER 2011- 2012 graduate courses. The Office of the University Registrar will release a training schedule and graduate assistants should arrange to complete this training prior to June 2011.