Training for Grade Entry

(An update from Andrew (Drew) Ness, Associate University Registrar, the Office of the University Registrar)

The Office of the University Registrar (OUR) has been working to develop materials and a training schedule, for grades submission of Fall/Winter and Winter term grades for faculty members (primary instructors), department heads (or “approvers”) and other staff (e.g. department administrators or TAs) who will be entering grades on behalf of an instructor.

Web pages: The OUR plans to develop web pages dedicated to grade entry, for faculty members, department heads, and other staff members.  Step-by-step procedure guides are planned.

In-person training: The OUR and the PeopleSoft team will schedule three, 90-minute training sessions on the basics of grade entry for department admin. assistants (and anyone else interested in attending).  These are currently being planned for on or around April 11, but the exact date has not yet been finalized.  Times and sign-up will be coordinated through the HR site, http://www.hr.queensu.ca/workandcareer/cw-trainquasr.php?x=1, so keep checking this site for this training.  OUR will contact those people that the OUR knows have submitted grades electronically in the past.  If you want or need this training and you are not contacted by OUR, see if you can sign up for this training from the HR site when the training course is listed there.  If you do not get contacted and you are unable to enrol through the HR site, contact the OUR PeopleSoft Student Support Centre Line for assistance: (613) 533-6000 ext. 79574 (Monday to Friday 10:00am - 4:00pm EST).  Or you could submit the online PeopleSoft Student Support form: http://www.queensu.ca/its/apps//forms/student/

Drop-in sessions: The OUR plans to host drop-in sessions to provide staff and faculty with support on how to enter grades.  Dates and other details are to be confirmed.

Faculty: The OUR will communicate directly with all faculty members about grade submission through PeopleSoft.

Deadlines: The last day to report to SGS the completion of degree requirements to make the Spring 2011 degree list is April 30, 2011.  Fall/Winter and Winter term graduate marks should be submitted prior to that date for those students who are trying to complete in time to graduate in Spring 2011.  A different submission deadline is acceptable for grades of graduate courses in which there are no students planning to graduate in Spring 2011.  A good target might be  May 13, 2011 (ten working days after the end of Winter term).

Reminders:

1)      All grades must be submitted electronically through PeopleSoft.  There will be no hard copy grade sheets or forms produced nor accepted by the OUR.

2)      The current grading system of percent grade (with some exceptions) remains in place for graduate courses up to and including this term (so, for Fall/Winter 2010-11, AND Winter 2011 courses).

3)      The new grading system of GPA/letter grades becomes effective with courses beginning in May 2011 (Summer 2011).