Approved May 28, 2013, amended September 2014
A program is the complete set and sequence of courses, combinations of courses and/or other units of study, research and practice prescribed by Queen's University for the fulfillment of the requirements of a degree, diploma, or certificate. For the purposes of this policy, this is limited to any program designation that appears on a student's transcript. However, graduate fields which appear on graduate student transcripts are excluded from the scope of this policy.1
Senate recognizes that the decision to temporarily suspend admission to academic programs is best made by the relevant Dean(s) in consultation with her/his/their respective Faculty Board(s) (or equivalent(s)) and Senate, and subject to any policies or requirements the affected Faculty or Faculties may have, or may institute, to govern their decision-making process.
In considering a decision to temporarily suspend admissions to an academic Program, the relevant Dean(s) has a critical leadership role to play. The underlying factors giving rise to the concerns about a specific academic Program will dictate the urgency of the situation. Some parts of the procedure provided below may not be appropriate in situations requiring confidentiality regarding personnel or staffing or Section 13(1) FIPPA exemption; insofar (and only insofar) as such considerations render a measure provided below inappropriate, that measure shall not apply. In such a case the Dean(s) shall clearly indicate that some factors in the decision have been withheld for the sake of confidentiality.
In considering a proposal to suspend admissions to an academic Program, the Dean(s) shall:
Before a decision is finalized to temporarily suspend admissions, it is imperative that there be a well-articulated plan to ensure that students currently enrolled in the affected Program can meet graduation requirements. As soon as the decision is announced, this plan should be communicated to students, staff, faculty, and academic administrators affected by the decision to temporarily suspend admissions.
Temporary suspensions of admissions shall be time-limited (for up to 2 years) and the Dean (or Deans) shall provide an interim report to Faculty Board (or equivalent body) after the first year and each year thereafter. At least six months before the end of the initial specified time of temporary suspension, the Dean (or Deans) shall advise the Provost and Senate (with reasons) of his/her/their further intentions regarding the temporary suspension which may be one of the following:
If options a, b or c above are to be followed, timing of the decision should take into consideration, to the extent possible, provincial application deadlines (e.g. OUAC) (particularly in the case of direct-entry Programs) and publication deadlines for recruitment materials.
1. The above definition of a Program is consistent with the Senate Policy and Procedures for the Closure of Academic Programs (Undergraduate or Graduate) approved April 29, 2014.