Exams Office Services |
The Exams Office is responsible for scheduling and administering requested midyear and centrally scheduled final exams in December and April for undergraduate courses. In addition, we administer all accommodated midterm exams for students whose accommodations include the use of a computer, private room and/or extra time exceeding 30 minutes per hour*. We will be taking on all accommodated midterms in the future. We administer supplemental exams for the Faculty of Engineering and Applied Science, and we have undertaken a deferred exam pilot in the Faculty of Arts and Science with the goal of undertaking all undergraduate deferred exams. While we presently administer centrally scheduled undergraduate exams, we are in the process of gathering information from Departments to explore the possibility of taking on graduate course examinations. Mitchell Hall provides 36 private and 35 semi-private exam spaces equipped with PCs, and two 30-seat classroom venues. Gordon Hall offers 5 Private, 16 semi-private and 9 small classroom-type spaces. These are available for booking exams or other academic activities.
*Note: we do not administer computer-based exams, e.g. using onQ, Examity, ExamSoft or similar, or requiring use of a personal computer. |
Coronavirus (COVID-19) outbreakIn the continuing effort to reduce the global spread of the COVID-19 virus, Queen’s University is taking measures in concert with directives from the Province of Ontario and local public health authorities. This means that all services of the Office of the University Registrar will be provided remotely until further notice. These measures will limit our ability to provide specific services where staff are required to be physically on campus to fulfill requests, including production of:
As staff within the Office of the University Registrar are working remotely, we would ask that your inquiries be directed via email as follows:
* for emails to solus@queensu.ca, please indicate in the subject line the topic of your inquiry (such as TRANSCRIPTS, FEES, or GRADUATION). Please continue to monitor the university’s COVID-19 webpage for the most up to date information. We would also recommend following the instructions of your local public health authority. |
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Coronavirus (COVID-19) pandemic - Current Services and 2020-21 Dates and Deadline AdjustmentsThe Office of the University Registrar (OUR) is here to provide service to you.
We continue to offer online and remote service delivery to help reduce the global spread of the COVID-19 virus.
Our commitment to provide support to you remains our priority during this time and our core operations will continue. As many staff within the OUR are working remotely, we would ask that your inquiries be directed as follows:
If you need a completed form (e.g. Verification of Enrolment required by an RESP provider to access funds) or letter (e.g. degree certificate) from us, go to our Document Request page for easy instructions.
We are regularly updating our website and will be adding “how-to” videos to help you get what you need as quickly as possible.
Please continue to monitor the Queen’s University’s COVID-19 webpage (https://www.queensu.ca/covidinfo/) for the most up to date information.
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The Exams Office gathers all undergraduate midyear and final exam requests through an online form. The submission deadline for this information is the final day of add/drop which is on or around September/January 20 each term. A guide to this process is outlined below. |
Detailed scheduling criteria have been developed to ensure the exam timetable adheres to Senate policies and minimizes stress for students and instructors while making every effort to create an environment to maximize academic performance. Unfortunately, individual instructor scheduling requests cannot be accommodated. Refer to the Instructor Exam Request Guide, to provide more detailed information about making an exam request. Please ensure, when selecting the duration of your exam (1 HR, 1.5 HR, 2 HR OR 3 HR) that you select the duration closest to the amount of time it will take students to write exams. Selecting a longer period (e.g. 3 HR) for an exam that can be completed in less than 1 hour results in:
Upon submission, exam request details are echoed back in an email to the person who entered the request and a copy is sent to the department administrator. Please save these emails as your request record. Once the timetable is final, course reports are sent to the instructors summarizing individual exam requirements and the exam schedule. |
What are the restrictions? |
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What is the deadline? |
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How do I enter a request? |
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My course isn't listed! What do I do? |
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What is the difference between a centrally administered and privately administered exam? |
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My exam is running at a common time with other courses or course sections |
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Providing contact information as requested on the form |
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When will I see a schedule? |
Please contact the Exams Office at extension 32101 or by email at exams@queensu.ca if you have any questions about completing the form, or need to be added to be able to view departmental requests. |
Adjusted Service for Winter 2021: The Exams Office will not be administering any test accommodations in Winter 2021 but will be providing student accommodation information for tests submitted by the deadline. Please add all scheduled quizzes, tests and midterms to the Exam Accommodation System (EAS) by January 31 and no later than 2 weeks in advance of the test.
Accommodation information will be emailed to the instructor in a password-protected file the week prior to the scheduled test:
The instructor is responsible for arranging all accommodations and communicating details to students as necessary. Due to the special circumstances in Winter 2021, students will not be required to submit a request, regardless of their approved accommodations. Any student who is registered with Student Wellness Services 2 weeks prior to a scheduled test will be included in the accommodation information that is provided to the instructor. |
The Exams Office is responsible for in-class accommodated quizzes, tests, or midterms for students whose accommodations include a private room, 35+ mins of extra time per 1-hour exam, or the use of a computer, whether or not the student will actually use the computer (e.g. Multiple Choice questions only). This is administered through the Exam Accommodation System (EAS). This provides a portal for instructors to enter details of planned midterms/tests/quizzes and a portal for students to request accommodations (as approved by Student Wellness Services) for their midterms/tests/quizzes. The Exams Office has an EAS admin interface which collates all this data along with students’ accommodation requirements provided by Student Wellness Services. We then schedule all accommodated midterms requiring the use of a private room, 35+ minutes extra time per hour, or use of a computer accordingly. All scheduled in-class quizzes, tests and midterms must be added to the Exam Accommodation System (EAS), even if the instructor intends to self-administer all tests or doesn’t anticipate having any students with accommodations requiring a private room, 35+ minutes extra time per hour, or use of a computer. Refer to the Exam Accommodations System (EAS) links tab on the Exam Accommodations page for guidance documents and links to the system. The Exams Office cannot administer computer accommodations for any test that includes the use of internet or personal computers. Instructors are responsible for all other in-class accommodated exams as well as all deferred midterms and exams (including deferrals for students that were previously accommodated by the Exams Office). Instructors are responsible for proctoring, or hiring proctors, for in-class accommodated midterms and deferred midterms and exams. If instructors do not have sufficient proctoring resources (e.g. TAs, Departmental Administrators), they should speak with their department head.
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The Exams Office is not presently responsible for scheduling and administering deferred exams. We have undertaken a pilot for deferred exams from the December 2019 exam period for four large courses from the Faculty of Arts & Science. The results of this pilot will help inform the potential future expansion of this offering across the University
Adjusted Service for Winter 2021: Accommodated spaces are not available for booking at this time. This includes Mitchell Hall, Rooms 300, 126, and 130, and Gordon Hall, Room 400. |
The Examination Centre in Mitchell Hall (located on level 3 – suite 300 – at the front of the building, in the southwest corner) provides 36 private and 35 semi-private spaces equipped with PCs for accommodated exams. In addition, there are 2 30-seat rooms for small classroom accommodated exams on level 1 (rooms 126 and 130, on the northwest side of the building). Gordon Hall – room 400 –has 30 accommodated spaces comprising 5 private rooms, 16 semi-private seats, and 9 small classroom-type seats.
- Instructors can book accommodated spaces in Mitchell Hall (this can include use of a PC or Mac). Requests must be submitted 10 business days before the test date. Please submit the Mitchell Hall Room Request Form to exams@queensu.ca. Instructions on accessing the room will be provided with the confirmation of the room booking.
- Mitchell Hall is open until 11:00 pm. Campus Security does not proactively patrol the building. However, individuals concerned about safety can call Campus Security at 36111.