University Registrar

OFFICE OF THE

University Registrar

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2016 - 2017 Guide to Registration and Fees

The basics for everyone

Before you begin, you will need to take care of the basics...

NetID
Your NetID is your passport to student online services at Queen’s, from your student email to the SOLUS Student Centre. Without it, you will be unable to access services, so securing your NetID is the first step. If you do not yet have a Queen’s NetID and password, go to http://netid.queensu.ca/activate in order to activate one.
MyQueensU Portal
The MyQueensU Portal functions as a personal ‘home page’ for students. After logging in to the Portal with your NetID and password, you will be able to access your Queen’s email account and enter the SOLUS Student Centre. You will also be able to access the Message Centre, where important notices will be posted. The MyQueensU Portal is located at http://my.queensu.ca
SOLUS Student Centre
The SOLUS Student Centre is the place where you will find everything relating to your student academic and financial record at Queen’s. Once you have logged into the MyQueensU Portal, click on the red ‘SOLUS’ icon in the top right hand corner of the page.*
You’ll find information on:
Academics – registering for classes, making changes to classes (add/drop/swap), Verification of Enrolment and viewing your grades
Biographic / Demographic Information – your mailing address, emergency contact information, release of information permissions, and phone numbers
Finances – fee statements, payments and outstanding credits or amounts owing, banking information
Financial Aid – Queen’s awards and scholarships that you have been granted, links to online bursary applications
Services – applying to graduate, ordering transcripts, and finding important forms such as your T2202A Income Tax Certificate
Applications to Queen’s academic programs
* Students also employed as staff at Queen’s (including graduate students employed as teaching assistants) will access SOLUS from the 'My Applications' tab and the Student/HR Admin link.
Students with Disabilities
If you are a student with a disability, for which you need academic accommodations, you will need to register with the Queen's Student Accessibility Services (QSAS). Please complete the Online Registration for New Students (located at: http://www.queensu.ca/studentwellness/accessibility-services/how-registe... ) and submit it along with documentation of your disability to the Student Wellness Services Office. After you’ve completed the online registration, please contact QSAS to book an advising appointment..
PLEASE NOTE: Students with learning disabilities or attention deficit hyperactivity disorders will need to send in updated psycho-educational assessments well in advance to ensure that the documentation is reviewed by our Advisors prior to arranging an appointment.
For more information on documentation requirements for these disabilities and others please visit the website at http://www.queensu.ca/studentwellness/accessibility-services/information...
You can find more information about the Accessibility Services Office and their services on the website, along with their contact information at http://www.queensu.ca/studentwellness/accessibility-services/contact-us
Access to your Personal Information on SOLUS
If you would like the University to release financial and/or academic information to an individual (including a parent, or to an agency external to the University) you must complete an authorization through SOLUS Student Centre. This authorization will stay in effect until you choose to cancel it.
As you manage your personal information on SOLUS, please be aware that the collection and use of this information by Queen’s is governed both by law (the Ontario Freedom of Information and Protection of Privacy Act, or FIPPA) and by the policies approved by the University Senate www.queensu.ca/accessandprivacy/act
Good Habits!
Whether you are new to Queen’s, or are returning to continue your studies, there are simple things you can do in order to ensure a successful year.
* Check your Queen’s email on a regular basis– the University will only communicate with you via your Queen’s email account.
* Check your student financial account often – whether you have a credit or an outstanding balance (e.g. tuition, student activity fees, residence fees, transcript charges, overdue library fees) your up-to-date account balances are available online through the SOLUS Student Centre. Queen’s will not send reminders or invoices for amounts outstanding, so it will be your responsibility to check your account regularly.
* Mark your calendar with important dates – registration and fee due dates,as well as sessional dates specific to your Faculty or School, are available anytime at www.queensu.ca/registrar/resources/sessional-dates
* OSAP applicants, please check your online OSAP account throughout the summer to make sure that your OSAP application is complete and that all necessary documents have been submitted. Access your account at osap.gov.on.ca
Be Pro-Active!
In July, the registration process will begin. Registration consists of three steps:
STEP 1: Course Selection - Choose your courses during your Enrolment Appointment time in July and/or have required courses loaded by your Faculty / School.
STEP 2: Tuition and Student Assistance Levy payment
Pay your Fall Tuition and Student Assistance Levy by September 1st.
You will not receive any invoices from Queen’s, and will be responsible for keeping track of any outstanding credits or balances(e.g. tuition fees). Your up-to-date account balances are available online via the SOLUS Student Centre.
STEP 3: Have your Student Card Validated
Over the summer, new students will be asked to submit a photo that we will use to create a Student Card. During Move In Day, new students will pick-up their Student Card and have it validated. In order to have your card validated, you must be enrolled.
Registration is not complete until ALL steps are complete!