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Queen's University

Student Data Systems & Services

Here you can find information and policies on accessing student data.

Student Data Privacy and Security

The Student Data Systems are a collection of private, confidential information about applications, students, and instructors, in accordance with the Freedom of Information and Protection Act.

The Student & Applicant Record Policy defines the rights and obligations of students and of the University and its officers in matters pertaining to student records and applications.

The Information Systems Security Policy sets out the responsibilities of members of the University community to safeguard information systems.

The Guidelines & Procedures for Assigning Access to Student Records describes the procedures administered by the Office of the University Registrar for assigning access to student data.

Access to the student data is assigned according to the required level of access as determined by a member's official duties connected with the purpose for which the data was collected (i.e. to assess students' qualification for entry, establish a record of their performance in programs and courses, provide the basis for awards and government funding and to assist the University in the academic and financial administration of its affairs).

All faculty and staff who need to have access to student data are required to complete and submit the Security Clearance & Undertaking Form to the Office of the University Registrar (OUR). If you currently have access to any of the Student Data Systems, then the OUR will already have a copy of your signed form; you'll be notified by the Student Data Security Administrator if this form is required for this application. 

How to Request Access to Student Data Systems

For more details on requesting access to student data, see the following page:

If you've forgotten your password, to find out who you should contact please see the following page:

Please note that if you have changed jobs at Queen's, your access to student data may be affected. Please see the following page for more information:

Request for Student Data


Kingston, Ontario, Canada. K7L 3N6. 613.533.2000