University Registrar

OFFICE OF THE

University Registrar

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Examinations: Special Arrangements

Queen’s is committed to an inclusive campus community with accessible goods, services, and facilities that respect the dignity and independence of its students.

Alternatives to traditional exams are available for persons with special needs. Arrangements for exams can be made through the Student Wellness Centre at the LaSalle Building, 146 Stuart Street, 613.533.6467.

Gordon Hall, Room 110 | 613-533-2101 exams@queensu.ca

 

Process for accommodations

Midterms for students authorized for use of a computer

If you are authorized for, and require, use of a computer to complete your exams, you must complete the Computer Midterm Request Form, found below (Midterm Accommodations Requiring A Computer), and submit it to the Exams Office a minimum of ten (10) working days in advance of the test. You are strongly encouraged to review your term course syllabi and submit one form at the beginning of term. We will not be able to make accommodations for students who do not submit their form by the required date.

Exam accommodations will be made and emailed to your Queen’s email account as follows:

  • If you have a midterm test on a Monday or Tuesday, you will receive an email notification on the Wednesday prior.
  • If you have a midterm test on a Wednesday, Thursday, or Friday, you will receive an email notification on the Friday prior.

This form does not need to be submitted for final exams in December and April.

Midterms for students NOT authorized for use of a computer

If you are not authorized for use of a computer, you must submit your accommodation letter to your instructor to receive accommodations. You should do this a minimum of one week in advance of the test, to ensure your instructor has adequate time to make the appropriate arrangements. Instructors may not be able to make arrangements if they have not been given sufficient notice.

Final exams: December and April

For any final exam that appears in your SOLUS exam schedule, accommodations do not require a request and will be made automatically for all students who have an active registration with Student Wellness Services. Accommodation notices will be sent to the student’s Queen’s email account starting in early November and early March with details. Accommodated exam details (date, time and location) are NOT listed on SOLUS and students should refer to the emails for details.

Students who have a final exam in December or April that does not appear in their SOLUS exam schedule must contact their instructor to receive accommodation.

NOTE: For any accommodated test or exam being administered by the Exams Office, the student is responsible to check their Queen’s email for these notices, and to contact the Exams Office at exams@queensu.ca in advance of the test or exam if there is an error, or if the notice cannot be found. If, for any reason, you will not be attending the accommodated exam, you must email the Exams Office in advance of the exam to cancel. Students who do not cancel and do not appear will be fined $45.00 per exam missed.

Deadlines to Register for Accommodation​ for Centrally Scheduled Exams
  • for December exams - November 7
  • for April exams - March 7
  • for Spring and Summer exams - June 7

It is recommended that students arrive at their exam 15 minutes prior to the scheduled start time.

Students with Short-Term Medical Conditions

Students with short-term medical conditions (for example, a broken arm, sprained wrist, etc.) that require an exam accommodation should visit Health Services to determine the required accommodation.

Midterm Accommodations Requiring A Computer

Students who have been approved through Student Wellness Services and require the use of a computer to write a midterm examination must complete this form and submit to our office, along with a copy of the Student Wellness Services accommodation, a minimum of 10 working days prior to the exam.  We will contact the instructor to make arrangements, and will notify you via email (Queen’s only) once all documents are received and the time/date is set.

Computer Midterm Request Form [.PDF] or Computer Midterm Request Form [.DOC]

Exchange Students

All exchange students whose first language is NOT English can apply to the Exams Office for an extra ½ hour of time to write final and mid-year exams. Students are also allowed to bring in one (1) paper language translation dictionary. Electronic dictionaries are NOT permitted.

If you would like to apply, you must complete the Extra Time request form.

 

Students must have each instructor sign for their course, then have the Associate Dean (or designate) sign the completed form. Return it to the Exams Office (Gordon Hall, Room 110) by the following dates:

  • November 7 (December exams)
  • March 7 (April exams)
  • June 7 (Spring & Summer exams)

The deadline dates are firm. No applications will be accepted after the deadline date.