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Queen's University

Office of the University Registrar Newsletter - January 2014

A new year brings a new term - we hope all of you had a restful break and are happy to be back on campus.

As you begin to settle back in to your routine, we invite you to take a moment to review some important information for the month of January.

All Students

  • Fall term grades will show on your transcript on January 12th .  If you need a transcript, order it now!
  • Grade distribution: You can view grade distribution reports from your student center after grades show on official transcripts each term (Jan 12th for fall term, May 12th for winter term and Jun 1st for summer term). To view, select grades under other academics in your student center. Select the green grade distribution button. This will show the percentage of students in each class and what grade they earned. Ensure that pop-ups are enabled in order to view. An example of how to generate a grade distribution report can be found at this link:
  • At its April 2013 meeting, Queen’s Senate approved the removal of the cumulative grade point average (cum-GPA) from the Queen’s official transcript.  Effective January 7th, 2014, the cumulative-GPA will no longer appear on your official Queen’s transcript.   Please note that the cum-GPA will remain available to you via SOLUS when you view a copy of your unofficial transcript. 
  • Printable Student Fee Statements are now available through SOLUS. Statements come in a PDF format and can be produced by term. For more information, as well as navigation instructions, visit our information page for more.
  • The complete schedule for Spring 2014 Convocation is now available on the Convocation website. Students planning on graduating this Spring will be able to apply via SOLUS beginning December 1st. Step-by-step Instructions can be found on our ‘Applying for Graduation’ page. Please remember not to use Google Chrome to access SOLUS as some compatibility issues have been identified.
  • If you are thinking of going on exchange next year or attending the BISC then don’t forget to apply for an Exchange or BISC Bursary.
  • Please update your emergency contact information in SOLUS.  It doesn’t take long for you to do it and we use this to get in touch with whoever you list in case of an emergency.  Check out the screenshots to learn how.
  • Updating your income for OSAP When you applied for your 2013-14 OSAP you estimated your income.  Now it’s time to update your income so that it reflects what you actually earned. It also lets you provide a better estimate of any earnings you expect while in school.  You can update your income by logging into your account on the OSAP website and clicking on the “Update Income” link.
  • Download Sequre, the Queen’s University Student Safety App, to access many of the university’s safety resources with the push of a button. Visit the student safety website for more on and off campus safety info!
  • In January, students will be able to download and install Microsoft Office applications for free! Queen's is one of the few universities that meet Microsoft’s criteria: Office 365 licensed for students, and Microsoft Office purchased for all faculty and staff. This means that students will be able to use Office applications (including Word, Excel and PowerPoint) for the duration of their time at Queen's. ITServices will make an announcement once the software is available.

Undergraduate Students

  • Still owe fees to Queen’s? To avoid racking up service charges, click here to learn how to make a payment.
  • Are your parents driving you crazy to get the RESP form completed? You can access the Verification of Enrolment (VOE) forms from your SOLUS account. (On the "Student Center" tab, in the drop-down menu under the "Academics", select "Enrollment Verification").  VOE is created using an authorized logon protocol, therefore a University signature and/or seal is NOT required.   Further information is available here.
  • If you are in a first year Arts & Science multi-term courses (A/B), you’ll be able to see your mid-year grades in SOLUS under “Grades” later this month.
  • Have you applied to graduate, but plan to take a class next summer? Contact the Arts & Science faculty office to be admitted into a post-degree program.

Graduate Students

  • Make sure you keep tabs on the Society of Graduate and Professional Students’ website to stay in the loop on important events and deadlines.
  • If you aren’t on a Payment Plan and wish to join the Winter term payment plan, enrolment is open until Jan 10. Just go to your SOLUS account, select “enrol in payment plan” in the Finances section and follow the steps. Don’t forget to ensure your banking information on SOLUS is up-to-date. The first withdrawal is on Jan 24. For more information about payment plans visit University Registrar - Pre-Authorized Payment (PPL) Plan.
  • Don’t forget to check out the SGS’s blog, written by fellow grad students. It’s a great personal glimpse into the Queen’s graduate studies experience!


If you need help, click on CONTACT US.   You can email us, call us, or come in to see us in Gordon Hall! 

Kingston, Ontario, Canada. K7L 3N6. 613.533.2000