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Queen's University

Special Hooding Requests


The practice of allowing Special Hooding during Convocation ceremonies is governed by the following policy.        


Senate Committee on Academic Procedures - Guidelines for Special Hooding


The practice of special hooding arrangements is highly desirable.  It adds warmth and a personal touch to the ceremony and does not delay the proceedings.  It is recommended that there be no substantial change to the existing policy; however, to ensure that the situation is equitable and consistent among Faculties and Schools, the following is recommended:

1.  The privilege of special hooding is normally extended to Queen's faculty, members of the Board of Trustees, and  senior administrative staff to hood close family members (e.g., children, spouses, parents, grandparents, grandchildren, etc.)  This privilege may also be extended to academic faculty members from other universities.  Graduate supervisors may only in exceptional circumstances hood their students.

2.  A request for special hooding, which includes assurance from the student involved that he/she is agreeable, should be submitted in writing to the Office of the University Registrar, Student Records and Services at least two weeks before the scheduled convocation.

3.  The Associate University Registrar (Student Records and Services) and University Registrar, in consultation with the Dean of the Faculty/School where necessary or appropriate, have the responsibility to consider and approve recommendations with due consideration to:

a) enhancing the convocation experience for the student concerned,

b) ensuring reasonable consistency of practice across Faculties/Schools, and

c) preventing undue interference with the convocation ceremony.




Kingston, Ontario, Canada. K7L 3N6. 613.533.2000