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Queen's University


Applying for Graduation  


You may have completed your studies, but you will still have to make a formal application to graduate.  On this page you will find instructions on how to successfully complete the Application to Graduate (A2G) process.


It is important to follow each step listed in order on this page.


Completion of this application to graduate does not guarantee the awarding of a degree / diploma / certificate. All applications are subject to academic review by the appropriate faculty or school, and approval by the Senate Committee on Academic Procedures (SCAP).


  • Step 1: Application Windows by Faculty / School

    You must formally Apply to Graduate through the SOLUS Student Center - You will be prompted for your NetID and Password to login.


    Detailed instructions on how to make your application through the SOLUS Student Center are listed in Step 3 of this page.


    Application time periods will vary from Faculty to Faculty (see below). Please identify and remember the Application Dates that apply to you!


    Completion of an application to graduate does not guarantee the awarding of a degree.




    Application Window for Fall 2014

    Arts and Science


      December 1st, 2014 to April 30th, 2015




    • Bachelor of Commerce
    • Graduate Diploma in Accounting
    • Graduate Diploma in Business
    • Master of Business Administration
    • Master of Finance
    • Master of Management Analytics 


    • Master of International Business




    December 1st, 2014 to April 15th, 2015  

    Open December 1st, 2014 

    Open December 1st, 2014

    Open December 1st, 2014  

    Open December 1st, 2014

    Open December 1st, 2014



    December 1st, 2014 to April 30th, 2015




    December 1, 2014 to April 15, 2015

    Engineering and Applied Science



    December 1st, 2014 to February 28th, 2015


    Graduate Studies


    December 1st, 2014 to April 30th, 2015



    December 1st, 2014 to March 20th, 2015  



    February 1st, 2015 to March 31st, 2015



    December 1st, 2014 to February 28th, 2015

    School of Religion (M.Div., B.Th., M.T.S.)


    December 1st, 2014 to April 30th, 2015



  • Step 2: Have I completed my course requirements?

    To successfully apply for graduation, you will need to have met all of the academic requirements for your program / plan.


    If you require assistance in meeting these requirements, you will need to speak to an academic advisor in your Faculty / School Office.  A list of advisors and contacts can be found on this page under Academic Advice.


    If you are a student in the Faculty of Arts and Science, please contact the office for your specific department.


    Once you are confident that you have satisfied the requirements for the degree you wish to receive, you can begin the Application to Graduate (A2G) process as outlined in the next step.


  • Step 3: Making your Application via the SOLUS Student Center 



    All Applications for Graduation are made through the SOLUS Student Center.


    Each Faculty and School has a particular specified period during which time Applications can be received. This is called the "Application Window".


    Application Windows differ, and it is imperative that applicants do NOT submit their application at times other than those outlined on this page.



    Please be advised that PeopleSoft services, including the SOLUS Student Center, are NOT supported by Google Chrome. When initiating your Application for Graduation, it is recommended that you use an alternate web browser (Internet Explorer, Safari, Firefox).


    How do I access the SOLUS Student Centre?


    1. Go to the MyQueens Portal at


    2. You will be asked for your NetID and Password – if you don’t have one, please click on the link below the login fields and you will be assigned one

        ( You will need to provide your Student ID Number and Birthdate to complete that process).


    3. Once you have your NetID and Password, you can login to the system.


    4. You will be taken to a new page with 'MyQueensU' appearing in large letters in the banner area.


    5. Below the menu bar there is another bar, coloured grey. On the far right hand side, you will find a red icon with 'SOLUS' appearing in white lettering. You will need to click there.


    6. You will navigate to a new screen, where your SOLUS Student Centre profile will open.




    If you are employed by Queen's either as a regular staff member, or as a graduate student working as a Teaching Assistant, the red 'SOLUS' icon will NOT appear in the MyQueen's Portal.


    To access your SOLUS Student Centre profile, you will first have to click on the menu item labeled "My Applications." You will be directed to a new page, with a section  titled 'PeopleSoft Resources'.


    Click on the link labeled 'Student / HR Self Serve (PRD).' This will take you to your SOLUS profile.




    Entering your Application via the SOLUS Student Center


    If you have your NetID and Password, you are now ready to Apply to Graduate: 



    You are now in the main page of your profile - you should be able to see the title "Welcome to SOLUS - [Your Name's] Student Center"


    You should be able to see a section labelled "Academics" - in this section, click on the dropdown menu titled "other academic.."


    Select the item labelled "Apply for Graduation", then click on the icon to the immediate right





    In this screen, you will see displayed information on your degree, including your specific academic program.


    To proceed, click on the hyperlinked Academic Program.


    If no degree program is displayed, you will need to contact an academic advisor in your Faculty or School.


    If you receive a message indicating that your ceremony has not been set up, you will be instructed to contact the Office of the University Registrar.





    Once you click on the hyperlink, you will be taken to a new page to select your Graduation Term.


    For those planning on applying for Spring 2015 Convocation, you will need to select "2015 Winter",then click on the  icon labeled 'Continue'.




    From this screen, you will be asked to verify your information before submitting your application. This includes:


    1. Your full legal name (used for both your diploma and the printed Convocation program). To change your legal name in SOLUS, please see instructions located here;

    2. Whether or not you are attending your ceremony (and options for receiving your diploma if you are absent).


    The third section related to Diploma Language applies only to those graduates receiving either a Bachelor of Arts, or a Bachelor of Arts (Honours).


    For all other degree types, diplomas are printed in English only.


    Once you have verified that the information presented is correct, click on the green 'Continue' icon.








    In this screen, you have one final chance to either submit or amend your application.


    If you are satisfied with what is presented, click on the green icon marked 'Submit Application'





    If your application has been successfully submitted, you will receive a confirmation screen with a blue checkmark icon.


    You will also receive a message confirming your application directed to your e-mail address.


    If you do not see this confirmation screen, you may need to repeat the previous steps.


    If you experience further navigation or accessibility issues, you can contact the Office of the University Registrar at


    Please note that all applications for graduation are pending upon submission.


    Completion of this application to graduate does not guarantee the awarding of a degree / diploma / certificate.


    To monitor the status of your application, please follow Step 4, contained in the next section of this page.



  • Step 4: Confirming your Application



    Once you have completed your Application, you will need to monitor your status and include the number of guests you plan to bring by following the steps below: 


    Maintaining Convocation Details via SOLUS

    1. Click on the “My Academics” link located in the Academics section of your introductory SOLUS profile page
    2. In the Graduation section (3rd box), select the link labeled “Maintain Convocation Details

    3. You should find a page which will outline aspects of your application, including when the scheduled ceremony will take place, and whether your application has been received.

    4. Please verify that the Status of your application is listed as 'Applied' - You will need to return to this utility to verify that your status has been updated to 'Approved' (Please see "Your Application 'Status' " below for more details).

    5. Dropdown menus will allow you to change your attendance status for the ceremony. 

    6. During Spring Convocation, Physical guest tickets are issued for many ceremonies. Please consult the ceremony schedule page for the ticket limits for your ceremony.

    7. If the number of guests you wish to invite exceeds the posted limit for your ceremony, we provide a special viewing room in Kingston Hall where all ceremonies are simulcast on a large screen. 

    Your Application 'Status'



    In the top right-hand corner of the table in 'Maintain Convocation Details', you will be able to see the 'status' of your application. This 'status' applies specifically to your request to graduate, and NOT to your attendance / ticket order.


    Throughout the application and review period, this status will change. The following are a list of possible status options:



    • 'Applied' - this will appear immediately upon entering your application. For most Faculties and Schools, this status will remain until April 30th, when all Application Windows close.
    • 'In Review' - this is generally used by the Faculty of Arts and Science in reviewing applications, and appears while Faculty staff are assessing an applicant's eligibility to graduate.
    • 'Approved' - this status appears when your Faculty or School has determined that you meed the qualifications for your degree or diploma, and will be recommended for graduation.
    • 'Awarded' - this final status appears after the University Senate has voted to officially confer your degree.
    • 'Denied' - this status will appear if your Faculty / School has determined that you have not met the requirements of your degree. Applicants who receive this status are advised to contact their Faculty / School. Contacts for each Faculty / School can be found in the 'Academic Advice' section of this webpage.


    Please note that each Faculty and School determines the eligibility of their individual applicants. Questions or concerns about your status should be directed to their office. Contacts for each Faculty / School can be found in the 'Academic Advice' section of this webpage.



    What name appears on my diploma?

    Often students will have two versions of their name listed in SOLUS - a 'Primary' name, and a 'Preferred' name.


    All prospective graduates are asked to review the presentation of their 'Primary' name in SOLUS for accuracy. 


    The 'Primary' name is considered the full legal name, and is used for the purposes of diploma printing and for placement in the printed Convocation program booklets.


    To make a change to your 'Primary' name, you must submit a 'Name Change Form', as well as supporting documentation. The form, along with a list of acceptable documentation, can be found at:


    The deadlines for name changes for Convocation are as follows:

    • Spring Convocation - April 30th
    • Fall Convocation - October 15th

    Please note: 

    • If you change your name after the specified deadline for your convocation, there will be a charge to replace your diploma.
    • Your new name will be used on your academic transcript, as well as your diploma and the convocation program. You should know that, if it is NOT your formal legal name, future employers, licensing bodies, or other educational institutions may require proof that the transcripts and diploma are your legitimate academic records.


    Ceremony Tickets for your Guests


    Graduates must reserve seating for their guests for ceremonies during Spring 2015 Convocation. This is done via the SOLUS Student Centre.

    Information on specific ticket limits for each ceremony is available on the Spring 2015 Convocation schedule page.


    Graduands are asked to limit the number of invitees to the number posted for their ceremony on the Convocation schedule page, and enter the number in the 'Maintain Convocation Details' screen in SOLUS after they have completed their application to graduate. Graduates do not need to book guest tickets for their own attendance.


    Your deadline to order guest tickets and/or make changes to your attendance decision is:


    School of Business (no tickets) May 12, 2015
    School of Medicine (no tickets) May 12, 2015
    School of Graduate Studies May 12, 2015
    Faculty of Education May 14, 2015
    Faculty of Engineering and Applied Science May 14, 2015
    School of Nursing May 18, 2015
    Faculty of Law (no tickets) May 14, 2015
    School of Religion May 18, 2015
    Faculty of Arts and Science May 18, 2015



    ** Additional Ticket Requests **

    In late May, you will be contacted if your request for additional tickets was unsuccessful. With the limited capacity of Grant Hall, we are not expecting that there will be extra tickets for all ceremonies. If the number of guests you wish to invite exceeds the posted limit for your ceremony, we provide a special viewing room in Kingston Hall where all ceremonies are simulcast on a large screen. 

    Can I still graduate if I owe the University money?


    If you owe the University $50.00 or more, you can still graduate, but you will not be able to receive your diploma at the Convocation ceremony.


    You will receive a tube, like all other graduands, but it will not contain your diploma. 


    You should contact the Office of the University Registrar  when your account has been resolved. At that time, a diploma can be produced, and arrangements can be made to send it to you.


  • Step 5: Not on the Final Degree List?


    Prospective graduands are strongly encouraged to review their application (following the procedure outlined in Step 4 of this page) regularly, and monitor the status of their request.


    Should you find that your name has not been added to the final degree list, it is imperative that you contact your respective Faculty / School Office immediately. Academic advisors can provide assistance with regard to the status of your request, as well as provide further direction.



  • Not attending Convocation?

    If you are on the final degree list, and selected ‘mail diploma’ when you applied to graduate,  your diploma will be sent to you at your 'Primary Address' as listed in your SOLUS profile three to four weeks after your ceremony.  


    Please ensure your address is up-to-date.  If the address is incorrect, the diploma will be returned to Queen’s. For instructions on how to update your 'Primary Address' in SOLUS, please visit our instruction page at:


    If you are not attending your ceremony, and you selected ‘pickup diploma’, your diploma will be available in Gordon Hall, Rm 125, beginning the day of your ceremony. 


    Pickup and returned diplomas will be kept on file for one year.  If you do not make arrangements to obtain this official document it will be destroyed and a replacement charge will apply.


    Important Notice:  As per the Senate Policy on Student Debtors; if you have an outstanding debt to the university your diploma will not be printed.  Once you clear your debt, you may contact the Office of the University Registrar to request to have it printed.  

  • Previous Graduates wishing to attend a ceremony

    If you have already graduated, were unable to attend your designated ceremony, but still wish to attend an upcoming Convocation, please do not use SOLUS.


    We can process your request by completing this form.


    Previous Graduates requesting to attend a future Convocation ceremony   (24 KB) 


    Please bear in mind that Attendance for Previous Graduates is scheduled for Fall Ceremonies.


    Applicants should not request attendance during Spring Convocation.

  • Dual Degree Graduates


    If you are planning to receive two degrees which are scheduled at different convocation ceremonies (i.e. BA and BSCE) and would like to receive both at the same ceremony, please write to Gerry D'Amore and provide the following information:


    • name
    • student number
    • degrees to be awarded and when
    • which ceremony you plan to attend
    • your e-mail address

    Providing that we receive your request three (3) weeks before the Convocation ceremonies, and your name is on the final degree lists, the following will take place:

    1. Both degrees will be placed in the same tube and both will be announced at the ceremony.
    2. Special arrangement information will be sent to AMS Staff in Hoods and Gowns. When you rent your hood and gown online, you must let them know that you are renting 2 hoods because you are a dual degree student, and that special arrangements have been made for you to receive both degrees at one ceremony.
    3. Please note that there will be no notation of this special arrangement in the program. You may want to bring this to the attention of your guests. (i.e. you are getting both a BA and a BSCE at spring convocations; you have requested to receive both at your BSCE ceremony...notation of your BA will not be in the BSCE program).

    Write to Ms. D'Amore at or drop off your letter at Gordon Hall, Room 125. You may also mail your request to:


    Office of the University Registrar,

    Queen's University

    Gordon Hall, Room 125,

    74 Union Street,

    Kingston, ON, K7L 3N6.

  • Academic Advice?


    Faculty of Engineering and Applied Science  
    Academic Assistants
    Academic Advisors
    Faculty of Arts and Science Andrea Labelle (613) 533-6000 ext. 79706
    School of Business
    Julie Carty (613) 533-2301

    School of Business

    • Queen's MBA
    • Graduate Diploma in Business


    Teresa Pires              

    Kim Delaney





    (613) 533-3265


    (613) 533-6977

    School of Business

    • MBA for Business Graduates
    • MBA (Executive)
    • MBA (Cornell/Queen's)
    • Master of Management Analytics
    Jennifer Walsh 








    (613) 533-6000 ext. 75230




    School of Business

    • Master of Finance
    • Graduate Diploma in Accounting 
    Jessica Power

    (613) 533-6000 ext. 78858

    School of Business

    • Master of International Business
    Jennifer McNeely

    (613) 533-6000 ext. 78817

    Faculty of Education Faculty Office 

    (613) 533-6205
    School of Graduate Studies Rose Silva (613) 533-6100
    Faculty of Health Sciences
    School of Medicine
    Jacqueline Schutt (613) 533-2542
    Faculty of Health Sciences
    School of Nursing
    Carol Davidson (613) 533-2668
    Faculty of Law Jane Emrich (613) 533-6000 ext. 74283                  
    Theology Programs Cheryl O'Shea (613) 533-2109
  • Contact Us

    Questions related to an individual applicant's academic qualifications, prerequisites, and application to graduate should be directed to their Faculty Office.


    Questions or concerns related to your diploma and/or convocation ceremony can be e-mailed to:

Kingston, Ontario, Canada. K7L 3N6. 613.533.2000