Applying for Graduation
You may have completed your studies, but you will still have to make a formal application to graduate. On this page you will find instructions on how to successfully complete the Application to Graduate (A2G) process. It is important to follow each step listed in order on this page.
Completion of an Application to Graduate does not guarantee the awarding of a degree / diploma / certificate.
All applications are subject to academic review by the appropriate faculty or school, and approval by the Senate Committee on Academic Procedures (SCAP).
Once you have completed the application steps below, please consult the 'Information for Graduates' page for details specific to your participation in your ceremony. |
You must formally Apply to Graduate through the SOLUS Student Centre - You will be prompted for your NetID and Password to login.
Detailed instructions on how to make your application through the SOLUS Student Centre are listed in Step 3 of this page.
Application time periods will vary from Faculty to Faculty (see below). Please identify and remember the Application Dates that apply to you!
Completion of an application to graduate does not guarantee the awarding of a degree.
Faculty/School |
Application Window for Spring 2020 |
Arts and Science |
December 1st, 2019 to April 30th, 2020 |
Smith School of Business: |
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December 1st, 2019 to April 15th, 2020 |
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Open December 1st, 2019 |
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Open December 1st, 2019 |
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Open December 1st, 2019 |
Education |
December 1st, 2019 to April 30th, 2020 |
Engineering and Applied Science |
December 1st, 2019 to February 28th, 2020 |
Graduate Studies |
December 1st, 2019 to April 30th, 2020 |
Law |
December 1st, 2019 to April 30th, 2020 |
Faculty of Health Sciences |
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February 1st, 2020 to March 31st, 2020 |
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Open December 1st, 2019 |
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Open December 1st, 2019 |
To successfully apply for graduation, you will need to have met all of the academic requirements for your program / plan as set by your Faculty or School.
If you require assistance in meeting these requirements, you will need to speak to an academic advisor in your Faculty / School Office. A list of advisors and contacts can be found on this page under Academic Advice.
If you are a student in the Faculty of Arts and Science, please contact the office for your specific department.
Once you are confident that you have, or will, satisfy the requirements for the degree you wish to receive, you can begin the Application to Graduate (A2G) process as outlined in the next step.
All Applications for Graduation are made through the SOLUS Student Centre.
How do I submit my application?
SPECIAL NOTE TO TEACHING ASSISTANTS AND QUEEN'S STAFF ACCESSING SOLUS: If you are employed by Queen's either as a regular staff member, or as a graduate student working as a Teaching Assistant, the red 'SOLUS' icon will NOT appear in the MyQueen's Portal. To access your SOLUS Student Centre profile, scroll down to the section titled 'PeopleSoft Resources' and click on the link labeled 'Student Admin.' This will take you to your SOLUS profile. |
Please note that all applications for graduation are pending upon submission.
Completion of this application to graduate does not guarantee the awarding of a degree / diploma / certificate.
To monitor the status of your application, please follow Step 4, contained in the next section of this page.
Your deadline to order guest tickets and/or make changes to your attendance decision is:
Once you have completed your Application, you will need to monitor your status and include the number of guests you plan to bring by following the steps below: |
Maintaining Convocation Details via SOLUS |
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Your Application 'Status' |
In the top right-hand corner of the table in 'Maintain Convocation Details', you will be able to see the 'status' of your application. This 'status' applies specifically to your request to graduate, and NOT to your attendance / ticket order. Questions may be directed to your Faculty / School. Throughout the application and review period, this status will change. The following are a list of possible status options:
Please note that each Faculty and School determines the eligibility of their individual applicants. Questions or concerns about your status should be directed to their office. Contacts for each Faculty / School can be found in the 'Academic Advice?' section of this webpage. |
What name appears on my diploma? |
Often students will have two versions of their name listed in SOLUS - a 'Primary' name, and a 'Preferred' name. All prospective graduates are asked to review the presentation of their 'Primary' name in SOLUS for accuracy. The 'Primary' name is considered the full legal name, and is used for the purposes of diploma printing and for placement in the printed Convocation program booklets. To make a change to your 'Primary' name, you must submit a 'Name Change Form', as well as supporting documentation. The form, along with a list of acceptable documentation, can be found at: http://www.queensu.ca/registrar/forms The deadlines for name changes for Convocation are as follows:
Please note:
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Ceremony tickets for your guests |
Graduates must reserve seating for their guests for ceremonies during Spring 2020 Convocation. This is done via the SOLUS Student Centre. * Please note that graduates are required to complete this task whether or not physical tickets are being issued for their ceremony. Information on specific ticket limits for each ceremony is available on the Spring 2020 Convocation schedule page. Graduands are asked to limit the number of invitees to the number posted for their ceremony on the Convocation schedule page, and enter the number in the 'Maintain Convocation Details' screen in SOLUS after they have completed their application to graduate. Graduates do not need to book guest tickets for their own attendance Your deadline to reserve guest seating and/or make changes to your attendance decision is April 30th ** Additional Guest Seating Requests ** With the limited capacity of Grant Hall and the Queen's Centre, there may not be additional guest seating for all ceremonies. If the number of guests you wish to invite exceeds the posted limit for your ceremony, we provide a special viewing room where all ceremonies are simulcast on a large screen.
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Ordering your Guest Tickets via SOLUS |
In this screen, you are required to reserve seating for your guests. Information on specific guest limits for each ceremony will be posted on the Convocation schedule page. |
Deadline for changes to 'Maintain Convocation Details' |
Your deadline to reserve guest seating and/or make changes to your attendance decision is April 30th.
** Additional Ticket Requests ** You will be contacted if your request for additional tickets was unsuccessful. With the limited capacity of Grant Hall and the Queen's Centre, we are not expecting that there will be extra tickets for all ceremonies. If the number of guests you wish to invite exceeds the posted limit for your ceremony, we provide a special viewing room where all ceremonies are simulcast on a large screen. NOTE: Tickets are non-transferable
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Ticket Pickup Schedule |
Graduates (or their delegates) will be required to pickup and sign for their tickets in person at Room 125, Gordon Hall, 74 Union Street, for ceremonies held in Grant Hall.
Ticket pickup for ceremonies held in the Athletics and Recreation Centre (ARC) will be located near the entrance of the ARC on Earl Street.
NOTE: Tickets are non-transferable
Other options for viewing the ceremonies
For those unable to secure seating for the ceremonies, we provide two options for viewing.
GRANT HALL CEREMONIES:
There is a viewing room located at Room 313, Kingston Hall (adjacent to Grant Hall) where ceremonies are simulcast live on a large screen.
MAIN GYMNASIUM, ATHLETICS AND RECREATION CENTRE:
There is a viewing room located in the lobby area of the Kinesiology Building (28 Division Street) where ceremonies are simulcast on a large screen.
For those unable to travel to either the Queen's campus, or Kingston, ceremonies are broadcast live here.
Can I still graduate if I owe the University money?
If you owe the University $50.00 or more, you can still graduate, but you will not be able to receive your diploma at the Convocation ceremony.
You will receive a tube, like all other graduands, but it will not contain your diploma.
You should contact the Office of the University Registrar when your account has been resolved. At that time, a diploma can be produced, and arrangements can be made to send it to you.
Prospective graduands are strongly encouraged to review their application (following the procedure outlined in Step 4 of this page) regularly, and monitor the status of their request.
Should you find that your name has not been added to the final degree list, it is imperative that you contact your respective Faculty / School Office immediately. Academic advisors can provide assistance with regard to the status of your request, as well as provide further direction.
Indigenous graduates and faculty may choose to wear traditional Indigenous attire (First Nations, Metis or Inuit), in lieu of a gown and hood, at all convocation ceremonies. You also have the option of being hooded on stage (with regalia). All graduates who choose to wear traditional regalia, must fill out the Indigenous Traditional Regalia & Gifting at Convocation Form online at least 2 weeks prior to the ceremony. This is to inform the convocation organizers.
Queen’s University acknowledges the diversity of Indigenous peoples, communities, and nations. As such it is recognized that traditional Indigenous attire may vary.
Defining Traditional Regalia
Traditional regalia refers to the traditional and often sacred clothing, accessories and artifacts worn or carried during various ceremonies, such as powwows, celebrations and pan-national gatherings. The design, type and meaning of regalia varies greatly depending on the individual who wears it, the culture from which it originates and the event where it is worn.
For more information, please visit the Four Directions Convocation page at: https://www.queensu.ca/fourdirections/about/convocation
If you are on the final degree list, and selected ‘mail diploma’ when you applied to graduate, your diploma will be shipped to your primary address as listed in SOLUS three to four weeks after your ceremony.
Please ensure your address is up-to-date (including your phone number as this is a mailing requirement). If the address is incorrect, the diploma will be returned to Queen’s.
If you are not attending your ceremony, and you selected ‘pickup diploma’, your diploma will be available in Gordon Hall, Room 125, beginning the day of your ceremony.
Pickup and returned diplomas will be kept on file for one year. If you do not make arrangements to obtain this official document it will be destroyed and a replacement charge will apply.
Important Notice: As per the Senate Policy on Student Debtors; if you have an outstanding debt to the university your diploma will not be printed. Once you clear your debt, you may contact the Office of the University Registrar to request to have it printed. You will receive a tube at your ceremony with an explanatory letter.
If you have already graduated, were unable to attend your designated ceremony, but still wish to attend an upcoming Convocation, please do not use SOLUS.
We can process your request by completing this form.
Previous Graduates requesting to attend a future Convocation ceremony (24 KB)
Please bear in mind that Attendance for Previous Graduates is scheduled for FALL CEREMONIES ONLY.
Applicants should not request attendance during Spring Convocation.
If you are planning to receive two degrees which are scheduled at different convocation ceremonies (i.e. BA and BASC) and would like to receive both at the same ceremony, please write to Gerry D'Amore and provide the following information:
- name
- student number
- degrees to be awarded and when
- which ceremony you plan to attend
- your queensu.ca e-mail address
Providing that we receive your request three (3) weeks before the Convocation ceremonies, and your name is on the final degree lists, the following will take place:
- Both degrees will be placed in the same tube and both will be announced at the ceremony.
- Special arrangement information will be sent to AMS Staff in Hoods and Gowns. When you rent your hood and gown online, you must let them know that you are renting 2 hoods because you are a dual degree student, and that special arrangements have been made for you to receive both degrees at one ceremony.
- Please note that there will be no notation of this special arrangement in the program. You may want to bring this to the attention of your guests. (i.e. you are getting both a BA and a BASC at Spring convocations; you have requested to receive both at your BASC ceremony...notation of your BA will not be in the BASC program).
Write to Ms. D'Amore at graduand@queensu.ca or drop off your letter at Gordon Hall, Room 125. You may also mail your request to:
Office of the University Registrar,
Queen's University
Gordon Hall, Room 125,
74 Union Street,
Kingston, ON, K7L 3N6.
FACULTY OR SCHOOL | STAFF | PHONE # | |
Faculty of Engineering and Applied Science | |||
Academic Assistants Academic Advisors |
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Faculty of Arts and Science | |||
Karen Scanlan | asc.degree@queensu.ca | (613) 533-6000ext. 79703 | |
Smith School of Business | |||
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Brittany Lovelock | brittany.lovelock@queensu.ca | (613) 533-6000, ext. 75769 |
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Kim Delaney |
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(613) 533-6977 |
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Jennifer Walsh | jwalsh@business.queensu.ca | (613) 533-6000![]() |
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Aileen Dong | aileen.dong@queensu.ca | (613) 533-2087 |
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Juanita Smith | juanita.smith@queensu.ca | (613) 533-2302 |
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Elisa Mullins | e.mullins@business.queensu.ca |
(613) 533-2821 |
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Jordan Braida | jordan.braida@queensu.ca | (613) 533-3219 |
Faculty of Education | |||
Faculty Office | educstudentservices@queensu.ca | (613) 533-6205![]() |
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School of Graduate Studies | |||
Rose Silva | thesis@queensu.ca | (613) 533-6100 | |
Faculty of Health Sciences | |||
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Jacqueline Findlay | jacqueline.findlay@queensu.ca | (613) 533-2542![]() |
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Shelly West | wests@queensu.ca | (613) 533-2668 |
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Alana Korczynski | korczyns@queensu.ca | (613) 533-2566 |
Faculty of Law | |||
Tricia Acton | actonp@queensu.ca | (613) 533-6000ext. 75318 |
Questions related to an individual applicant's academic qualifications, prerequisites, and application to graduate should be directed to their Faculty Office.
Questions or concerns related to your diploma and/or convocation ceremony can be e-mailed to: graduand@queensu.ca