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Queen's University

To access the the SOLUS Student Centre, login to the My.QueensU portal and select SOLUS on the blue bar.

Transcript Changes - FAQs


1) What was the reason for the change from percentage grades to letter grades (GPA)?

The Senate made the decision in May 2009. The debate took place the year before that.

Because Queen’s had plans to implement a new system, the Senate Committee on Academic Procedures thought it would be an opportune time to review the University’s grading system. Prior to the debate beginning in 2008, the University started reviewing grading systems across Canada, U.S., Europe and China, and determined that the letter grade with grade points is the most common grading system. The letter grade system is considered a more reasonable and accurate assessment of academic achievements and outcomes than a 100-point scale system. There are certainly pros and cons, but the vast majority of Senate voted in favour of the widely used GPA system.

Queen’s has not had a consistent grading system across the University. Some Faculties used letter grades, some used percentages, and others used pass/fail. The implementation of the letter grade system will allow consistency throughout the University.  Please refer to the transcript legend  to see the range of grades used by each Faculty/School.   Pass/fail grading will be used in some circumstances.

2) Will the marks for the current Fall/Winter (2010-2011) term be calculated as both GPA and percentage grades?

Grades submitted for the academic year, 2010-2011, will use the systems in use prior to May 1, 2011. The course weights for in-progress students will be converted to the new weighting system and grade points will be assigned to percentage grades, according to the Senate-approved conversion table, to calculate a grade point average (GPA).  A GPA will not be included on the transcripts for students not registered on or after May 1, 2011.

3) On SOLUS, will there be an option for the GPA to be calculated without including summer courses, as some Graduate schools request?

The cumulative GPA will show ALL courses taken within a career (undergraduate or graduate), regardless to which term they were taken. Graduate schools will be able to pull out the information they need from the new transcript without any problems as the grades are separated by term.  GPA is also reported for each term.

4) Will SOLUS give the student interim (or updated/mid-term) marks instead of just final marks?

This is not something that changed with the implementation of SOLUS. Instructors will only submit their (final) marks at the end of the term.

5) Will the official transcript change?

Effective May 1, 2011, the official transcript will change. Student academic information will be presented consistently for every Faculty and School and will be much easier to read and interpret for external reviewers (e.g. employers, universities). There will be no grade distribution or ranking data included on the transcript. Grade distribution reports by course will be available to students through SOLUS.

6) Will this term's grades be provided in the new format (i.e.: letter grades rather than numeric grades), or does the new system of grade reporting start with the Summer term courses?

The new grading system becomes effective May 1, 2011 with the Summer term. Instructors will submit grades electronically to PeopleSoft for the Winter 2011 Term, but the grades will be according to the system used prior to May 1, 2011 (e.g.: percentage grades in most Faculties and Schools).

7) Do the previous grades on transcripts coming out later this year stay as is, or do they simply get converted to the new letter grades, with the previous numeric grades not appearing?

All grades will remain unchanged. Percentage grades received up to, and including, April 30th, 2011 will not be converted to letter grades. A change of grade relating to any term prior to April 30th, 2011 will continue to reflect the system used prior to May 1, 2011.

Letter grades will become the official grading system for academic terms commencing on, or after, May 1st, 2011.

8) How do GPAs get calculated for previous terms? Do you start reporting GPAs just for the new term, with no GPA reporting for previous terms when numeric grades were used?

Historical course weights will be converted to credit units, and a GPA will be calculated for previous terms based on the approved conversion range for percentage grades (published on the OUR website and on the Official Transcript legend). GPAs will not print on transcripts for students who are not registered.

The transcript for new and continuing students will show a term and cumulative GPA.

9) When did the new SOLUS Student Centre come online to replace QCARD?

SOLUS came online on March 9th, 2011.

SOLUS will be used for all other purposes (including registering for summer courses, accessing financial accounts, and updating summer mailing addresses, ordering transcripts, applying to graduate).

10) Will the new transcript include grade distribution data and rankings?

No. The transcript is an official presentation of an individual student academic record, it is not considered best practice to include performance indicators on the transcript that would relate to multiple students records. The alteration of one grade can change the entire indicator, resulting to a change in an individual's transcript without their knowledge or consent.

Grade distribution reports have been developed and will be accessible on SOLUS for students and alumni.  They can be printed and included with transcripts if desired.

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