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Accessible Presentation Material

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When teaching or holding a workshop, you may have to accommodate people with visual, hearing, psychiatric, learning, speech and mobility impairments. It is therefore very important to assure that any material used in the teaching session be accessible, to make sure that everyone one can participate equally in the session, whether someone chooses to disclose their disability or not. This checklist allows you to make sure that your presentation material meets accessibility standards.


Print Documents:

  • Use large text size – between 12 and 18 points
  • Use a sans serif font – such as Arial, Helvetica or Verdana
  • Make sure that all information conveyed with colour can also be conveyed without
  • Use appropriate colour contrast
  • If your document is text heavy, consider separating it in columns
  • Don't crowd your text – use appropriate letter spacing
  • Using italics or upper-case letters for emphasis is not recommended
  • Space between the lines should be at least 25 to 30% of the point size
  • Use a matte/non-glossy finish

Slideshow Presentations:

  • Use high contrast between foreground and background
  • Use a minimum of 16 point font
  • Use a sans serif font – such as Arial, Helvetica or Verdana
  • Have a plain background – avoid busy patterns
  • Avoid cluttered screens (too many images or words


  • Video and audio material must be captioned