QUEEN'S

Learning Commons

site header

PDF Documents

PDF Version (15 KB) 

Accessibility changes which are made to PDF documents are largely made to accommodate screen reading technologies. As long as you make sure to use document structure with your word processing software of choice, the structure will translate into the PDF document when you convert it. If you choose to use a print copy of the PDF file in your teaching, the same considerations which are made for Microsoft Word documents also apply. Again, this will help people with visual disabilities (as well as without disabilities) decipher the text much easier.

Checklist

  • Create an accessible Microsoft Word document
  • Convert the Microsoft Word file into a PDF file

To create an accessible PDF document, you must first author an accessible Word document. Using tools automatically installed in Word, you can convert the document into a PDF.

Option 1 – To create a PDF with Microsoft Word 2007:

  1. Go to the toolbar. Click on the “Acrobat” tab.
  2. The first box on the left is the “Create Adobe PDF” box.
  3. Select “Create PDF”.
  4. In the save box, select the “Options” button. Make sure that the “Enable Accessibility and Reflow with Tagged Adobe PDF” option is selected.
  5. Name the file as desired, select a destination folder, and click “Save”.

Option 2 – To create a PDF with Microsoft Word 2007:

  1. You can also click the Office button, and select “Save As” from the drop-down menu.
  2. Select “Adobe PDF” from the options.
  3. In the save box, select the “Options” button. Make sure that the “Enable Accessibility and Reflow with Tagged Adobe PDF” option is selected.
  4. Name the file as desired, select a destination folder, and click “Save”.

To create a PDF with Microsoft Word 2000 – 2003:

  1. If you have Adobe Acrobat installed on your computer, the add-in to convert a document to a pdf is automatically installed into Word.
  2. Go to the toolbar. Click on the “Adobe PDF” tab. A menu will appear.
  3. Select the “Convert to Adobe PDF” button.
  4. Name the file as desired, select a destination folder, and click “Save”.