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Queen's University

Incoming Undergraduate Students

[classroom] July 2014 Checklist

The month of July brings the focus to academics and finances.

Login to the SOLUS Student Center July 2 to view available courses in the course catalogue and see your account statement.

Your account statement will not be accurate until all charges (course enrolments, activity fees, residence fee, awards, etc.) are applied.

Your Checklist



Complete your OSAP or other student government assistance application by July 1

Your OSAP or other provincial/territorial student government assistance application should be submitted by this date to ensure funding is available by September 1. If you are not an Ontario student, you should contact your provincial/territorial financial aid office.  A list of Canadian provincial application websites is available on the Student Awards office website.

July 1  

If you are an International Student:

If you haven't already done so, apply for a study permit. The Queen’s University International Centre (QUIC) is happy to answer your questions about this. Visit their Studying in Canada pagefor more information.


QUIC also provides lots of other useful pre-arrival information for international students and those that are new to Canada.

As Soon As Possible

If you do not have valid Canadian provincial/territorial health insurance:

International Students: You will automatically be charged for single coverage in the University Health Insurance Plan (UHIP), a mandatory health plan. Should you have dependents (spouse/children) residing with you in Ontario, you must visit the Queen's University International Centre to enrol your dependents.

Returning Canadians: You must register in UHIP until your Canadian provincial/territorial health insurance comes into effect.  This must be done within your first 30 days in Canada.

UHIP is a primary insurance plan that provides basic medical coverage for most doctor and hospital services in Ontario. UHIP is administered for students by the Queen's University International Centre (QUIC), located in the John Deutsch University Centre.  Detailed information is available on their website.




International Students will be charged for this automatically.



Returning Canadians should register within their first few days at Queen's.


Plan to attend SOAR

SOAR (Summer Orientation to Academics and Resources) is a one-day program for new students and their families to support your transition to Queen’s and maximize your academic success. Find more information and registration details:
Register today!

Course Selection

There are two windows for Course Selection:   

  1. July 14 to 27, when some courses will have restrictions to ensure students who need certain courses receive priority.
  2. July 28 to August 1 (Open Enrollment), when all courses will be available to you as long as you have the right prerequisites.

If you need help, please contact your Faculty/School office.




July 14-27


July 28-August 1 (Open Enrollment)


Connect With Us

The Registration Assistants in the Faculty of Arts & Science office have created a Facebook page dedicated to guiding incoming Queen's Arts & Science students through course registration, navigating SOLUS, and creating your schedule! Be sure to give the page a LIKE to receive updates on important deadlines regarding registration and course enrolment and to have your questions answered by qualified staff. Congratulations on your acceptance!

Student Card

Watch for an email in your email account about your Student Card. We'll give you complete directions on how to submit your photo so that we can have your Student Card ready and waiting for you in September!

Orientation Week:

You will have the option of participating in Orientation Week. University Orientation takes place during the first three days of Orientation Week. More information about University Orientation is available here:

Watch for information from your Faculty or School about how to register for your faculty-specific orientation, which takes place during the second half of Orientation Week.


Varies by faculty

Are you a first-year student not living in residence?

If you are among the 10% of first-year students who choose not to live in a Queen’s residence, be sure to connect with the FYNIRS (First Years Not in Residence Students) group. Their goal is to welcome you to Queen’s and to ease your transition into University during both Orientation Week and year-round events.


More information is available at www.fynirs.caor by emailing


Are you a student with a disability?

If you are a student with a disability, for which you need academic accommodations, you will need to register with the Disability Services Office.  Please complete the Pre-registration for Intake Appointment form and submit it along with documentation of your disability to our office.  You will be contacted by our office to arrange an appointment.


Please note: Students with learning disabilities or attention deficit hyperactivity disorders will need to send in updated psycho-educational assessments well in advance to ensure that the documentation is reviewed by our Advisors prior to arranging an appointment.


For more information on documentation requirements for these disabilities and others please visit our website.



As soon as possible and definitely before you get here!  

IT tips:

Protect yourself! Make sure you use strong passwordsand know how to secureyour phone and laptop before you get to campus.


Getting Ready for August


Your Financial Account:

Have you viewed your Financial Aid account in the SOLUS Student Center? We will have posted all your Queen’s awards to your account by August 10.
August 10  


If you are a brand new university student who went to high school outside of Ontario, ensure you send your final transcript to the Queen’s. 


It should be mailed to:

Undergraduate Admission

Office of the University Registrar

Queen’s University

74 Union Street

Kingston, ON.  K7L 3N6
August 1

Final Grades and Scholarships:

We will review your final grades for further scholarship eligibility in July/August. If you reach the threshold to receive a scholarship, or a scholarship of higher value, we will notify you in August.


Living in Residence?

You should hear about your residence room assignment by the middle of August.


For more information, visit the residence website at

Kingston, Ontario, Canada. K7L 3N6. 613.533.2000