QUASR maps the way ahead
Queen’s has taken the next step in its transition to PeopleSoft as part of the Queen’s University Administrative Systems Replacement (QUASR). In early May, 130 faculty and staff members who use finance and operating accounts began the important task of mapping minor codes. They are the first of a number of groups who will go through this process.
According to Terena Grice, who is involved in finance training for the QUASR project, the goal of the initiative is to ensure that old data is mapped to new accounts as accurately as possible prior to the November launch.
Under the new system account codes and descriptions will become standardized. Jordan Jenah, one of the student interns involved in the project, described this as one of the main advantages of the PeopleSoft system. Inconsistencies between departments will be eliminated with all departments using the same accounts with the same account codes.
All participants are provided with a step-by-step instruction package outlining the mapping process. For those who encounter difficulty or prefer a little more guidance, open-house training sessions are being held in order to ease into the process.
So far, users have been pleased with the additional support provided by the QUASR team. "I tried to go in myself and I got to a point where I said, no – this is not working. It was nice to know that I could come over here," says Marilyn Lavoie an administrative assistant in the philosophy department. "This is going to be great."
During these sessions users receive a quick overview of the system before they go back to their offices and begin the process of mapping their data. Several sessions have been spread out over two weeks so that people can attend if they feel they need assistance, even after their initial session.
"I’ve had about six simple questions answered which I couldn’t work out by simply staring at the screen," says David Bakhurst, Department Head, Philosophy. "The new system promises more transparency, more simplicity, and more consistency across campus. That’s worth spending the time to get your mind around it."
The next drop-in session is tentatively scheduled for June 30. For more information about QUASR, visit the QUASR website and watch for future updates in Campus News.