Provincial guidelines mandate changes to Queen's policies
Upcoming changes to university travel, procurement and hospitality policies reflect new provincial directives for financial practices at all broader public sector organizations. New and amended Queen’s policies approved by the Vice Principals’ Operations Committee after consultation with deans and business officers come into effect April 1, 2012.
“I encourage those who incur expenses while conducting university business to familiarize themselves with the policy changes,” says Caroline Davis, Vice-Principal (Finance and Administration). “As a public institution we must comply with provincial guidelines.”
The mandated changes include a move away from per diem amounts for meals to receipt-based reimbursement. All travel-related expenses, including meals, now require itemized receipts. Simultaneous with mandated policy changes, maximum reimbursement rates for meals are being increased to Treasury Board rates, and mileage paid for using personal vehicles on university business is also being increased.
A new hospitality policy outlines eligible expenses for business entertainment, and the approvals that are required prior to incurring certain hospitality expenses. The revised policies also include changes to procurement processes for goods and services.