New student admin system coming
The university will introduce the first stages of a new student administration system later this year as part of the Queen’s University Administrative Systems Replacement (QUASR) project. Students enrolling in classes after May 1, 2011, will be the first cohort to benefit from the new registration system.
“The May 2011 launch is still 15 months off,” says Rick Palmer, Student Project Manager. “But the university will start using parts of the system later this year.”
Elements of the new system will be used this October to admit students and administer admission scholarships and bursaries. Then, in February and March 2011, once staff have completed the heaviest load of winter administration activities, such as course changes, the Student Project Team will start converting student records from the old system to the new application.
The Student Financials module for processing fee assessments, government reports, tax forms and Academic Advising (including integrating degree auditing against program requirements) will be implemented in Spring 2011. Collecting grades using electronic worksheets will be one of the most visible and significant changes for faculty and staff.
University Registrar Jo-Anne Brady notes that the introduction of the new QUASR systems has given the university an opportunity to look at new policies and approaches to the student administration process. One example is Senate’s decision to move to a new grading and course weighting policy, which will be administered using the new student system.
“We are all facing a significant amount of change, and it is encouraging to see the pro-active problem-solving attitude among those involved in the early stages of the project,” Ms Brady says. “The new system introduction represents a major culture change while preserving key Faculty and School priorities in academic administration.”
QUASR is a comprehensive three-year university initiative to implement new administrative systems serving finance, research, human resources and student areas.