ITServices

Queen's University

Creating and Using a Signature

This tutorial teaches you how to define and customize signature(s) to appear at the bottom of your emails.

NOTE: The signatures you create here will NOT replicate to Office 365 Web App.

click outlook on the tool bar and select preferences.

On the Email section, click Signatures
- Click the + button on the left bottom corner to add a new signature or click the - button to delete a signature
- On the left, under Signature Name, enter your desired signature name
- Enter your text on the right. This can be just your name, or a closing remark such as thanks, regards etc.
Unfortunately, Outlook 2011 for Mac doesn’t let you edit with fonts/colours and insert colours. However, if you want to have more functionality, you can compose your signature on a word document, and copy and paste it over.

There are two ways to add a signature to emails: (1) by making it appear by default or (2) by manually inserting it into the email messages you want.

Default Signature
- While still in the Signatures Editor window, click on Default Signatures... at the bottom right corner
- In the new window, if you have multiple accounts, select the one you want under Account (in screen shot below, the account “Queensu” was selected)
- Select which signature you would like to be automatically added to every email you compose using this account
- Do Not select random.
Manual Insertion of Signatures
- Close the Signatures Editor window after you've defined your signature(s)
- Open up a new Email to compose
- On the ribbon, click Signatures
- Select the signature you want from the drop down menu

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