This tutorial teaches you how to create and customize rules to help you organize your emails.
NOTE: Rules you create on Outlook 2011 may not replicate on Outlook 2010 and/or Office Web App.
A rule can help you manage incoming emails in your Inbox. A rule is an action that Outlook takes automatically on an arriving or sent message that meets the conditions that you specify in the rule. Using rules can help you stay organized and up-to-date. Rules do not operate on messages that have been read, only on those that are unread.
NOTE: When a new message arrives in your inbox, Outlook will go through the rules list top to bottom in order to seek a rule to apply to the new message. Therefore, you should prioritize your rules accordingly. But, if you always uncheck the box that says "do not apply other rules to messages that meet the same conditions", then the order would not matter.
If you would like to make a rule from an email message, you can do so. This can mean making a rule based off of the sender, the subject, the account, or anything at all. Creating a rule directly from an email gives you the advantage of having many of the fields automatically filled.
When you create a new rule, the default setting is that only new messages from that point on will be filtered according to the rule you just created. If you'd like the existing messages in your inbox (or some other folder) to also be filtered, you can manually run them.