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Queen's University
 

Help and Support

Creating and Using a Signature in Office 365 Web App


Sometimes you want a signature to appear at the end of emails.  To avoid needless repetition, the Office 365 Web App allows you to set up a signature that will appear at the bottom of every email.

 

Follow the instruction below to configure your signature for the Office 365 Web App.

 


NOTE: The signature you create here will NOT replicate  to the Outlook client.

 

 

 

 

Creating Your Signature

 

  1. Click Options at the upper right region of the screen.
    • Select See All Options...  from the drop down menu
    twosmall.png
  2. From the Left Navigation menu select Settings . The Settings screen is where you will create a E-Mail Signature, choose your message format, message options, read receipts, reading pane display, and whether or not to use conversations.
    • In the E-Mail Signature section enter your signature.  This can be just your name, or a closing remark such as thanks, regards etc.  You can customize your font, colour, style, add a link and more.
    • You can choose whether you want to apply the signature to every email, or just to save the signature for easy input when you choose to
    • Click the Save button at the lower right
    threesmall.png

 

Using Signatures in an Email

 

  1. Automatic Insertion
    • If you check  Automatically include my signature on messages I send , the signature will appear at the bottom of every new message as shown below. 
    • If you have an isolated email for which you do not want to include a signature,  you can simply erase the signature in the email as you would normal text.
       
  2.  Manual Insertion
    • If you do not want to include the signature in every message, but still want to store the signature for use, simply uncheck Automatically include my signature on messages I send . 
    • When you wish to add the signature, click the Insert Signature button at the top right of the new message screen.
    fougsmall.png

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