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Queen's University

Creating and Using a Signature in Outlook 2013


This tutorial teaches you how to create and customize a signature in Outlook  to appear at the end of emails.



NOTE: The signature you define here will NOT cross over to the Outlook Web Application



Creating a Signature


  1. Ensure that Mail is selected in the Navigation Pane
    • In the Home tab, in the New grouping, click New E-mail.
  2. A new blank email message will appear 
    • On the Message tab, in the Include grouping, click Signature and select Signatures...
    New Signaure
  3. The Signatures and Stationery dialogue will appear
    • Click the New button and give a name to your new signature. Then click OK
    • Enter your signature in the Edit Signature box. This can be just your name, or a closing remark such as thanks, regards etc.  You can customize your font, colour, style, add a link and more.
    Editing and creating a signature
  4. When you are happy with your signature, click the Save button.



Using Signatures in an Email

  1. Manual Insertion 
    • Now that you have defined a signature, you can choose when to include it in your email. On the Message tab, in the Include grouping, click Signature and a list of defined signatures will drop down. To add a signature to your message, click on the name of the signature that you want to include. The signature associated with the name will be inserted into your message.
  2. Automatic Signature 
    • You can make changes to when you want to include your signature in the Choose default signature section of the Signature and Stationery window. You can set your default signature for your new messages and your replies/forwards independently. The signature you select will automatically appear at the bottom of any future messages you create. If you manage more than one e-mail address, you can define and manage unique signatures for each e-mail address.
    Set a default automatic signature

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