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Queen's University
 

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Creating an Appointment or Event in OWA


This tutorial teaches you how to create the calendar entries: appointments and events

 


 

Appointments vs. Events


Appointments and events are slightly different calendar entries.  Appointments and events are both just for you (although you can create invited events). However, appointments by default take up time in your calendar, and mark you as busy, whereas events do not. This is because an appointment is for something like a dentist appointment, at which point you will obviously be busy, or out off office.  An event is for something like someone's birthday.  The event appears at the top of your calendar and serves as more of a reminder than anything else.

 


Creating an Appointment


  1. Make sure you are in the Calendar view
    • Click New in the upper left corner
    Click new at the top left corner
  2. NOTE: You can also double-click anywhere in your calendar to create the appointment.

     

  3. The Untitled Appointment window will appear
    • Enter a Subject for the appointment
    • Enter the Location of the appointment (Optional) 
    • Select or append the Start and End times
    • Enter any details for the appointment (Optional)
    • Click Save and Close
    enter in the fields you want to fill out


Editing/Deleting an Appointment


  1. Ensure that Calendar is selected in the Navigation Pane and locate the appointment on your calendar
    • If you wish to delete the appointment, you can click on the appointment and hit delete on your keyboard, or use the Delete button in the ribbon
    • If you wish to edit the appointment, double click on it, change any details, and click Save and Close.
    click the delete button


Creating an Event


  1. Ensure that Calendar is selected in the Navigation Pane
    • In Day view, double-click the area below the day of the week.

    double click the day slot
  2. The Untitled Event window will appear
    • Enter a Subject (title) for the appointment
    • Enter the Location of the event (Optional)
    • Enter any details for the event (Optional) 
    • You can also change the Show time as: to Free, Busy, Tentative, or  Away in your calendar
    • Click Save and Close 

    fill in all the fields, change availability if need be


Editing/Deleting an Event


  1. Ensure that Calendar is selected in the Navigation Pane and locate the event on your calendar
    • If you wish to delete the event, you can click on the event and hit delete on your keyboard, or use the Delete button in the upper left of the ribbon
    • If you wish to edit the event, double click on it, change any details, and hit  Save and Close .

If you would like to set Recurrence, please see our tutorial on Recurrence.

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