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Queen's University
 

Service Termination Timelines

 

The table below describes the service termination timeline for all departures from Queen's except in cases of death and termination of employment by Queen's:

 

  • In the case of death, all services are active for 6 months and then normal termination rules apply.
  • In the case of termination of employment by Queen's, access to all services is removed immediately upon notification.

The service termination timeline is subject to change any time without notice, and delays may occur due to the processing of HR data.

 


Active/Emeritus Faculty

Retired Faculty/Staff

Staff/Contingent Contract Employees

Sponsor/Guest

Graduate Student

Undergraduate Student

Applicant

Active Directory Access

8 months after departure notice from HR

continued access

Access suspended immediately on termination notice then deleted in 2 weeks

Access suspended immediately on termination notice then deleted in 2 weeks

365 days from notice of departure from OUR 365 days from notice of departure from OUR When there is no active application

Cisco VPN

manual removal manual removal manual removal manual removal N/A N/A N/A

iTrack (formerly Footprints)

8 months after departure notice from HR continued access Access suspended immediately on termination notice then deleted in 2 weeks Access suspended immediately on termination then deleted in 2 weeks N/A N/A N/A

Ida (ITServices Desktop Assistant)

continued access
continued access continued access continued access continued access continued access N/A

Email & Calendar (Office 365) and Office 365 ProPlus

N/A N/A N/A N/A 365 days from notice of departure from OUR 365 days from notice of departure from OUR N/A

Email & Calendar (Exchange)

Account is deleted 8 months after termination notice from HR
continued access Access suspended immediately on departure then deleted in 2 weeks Access suspended immediately on termination then deleted in 2 weeks 365 days from notice of departure from OUR 365 days from notice of departure from OUR N/A

Lecture Capture

continued access continued access continued access continued access continued access continued access continued access

Mailing Lists (Listserv)

manual removal manual removal manual removal manual removal N/A N/A N/A

Moodle

When there is no current appointment in HR system continued access When there is no current appointment in HR system When there is no current appointment in HR system immediately on notice of departure immediately on notice of departure N/A

MyQueensU

continued access continued access continued access continued access continued access continued access continued access

PeopleSoft

When there is no current appointment in HR system manual removal When there is no current appointment in HR system When there is no current appointment in HR system N/A N/A N/A

QShare

When there is no current appointment in HR system continued access When there is no current appointment in HR system When there is no current appointment in HR system immediately on notice of departure immediately on notice of departure N/A

SOLUS

N/A N/A N/A continued access continued access continued access continued access

Streaming Service (Ensemble)

When there is no current appointment in HR system When there is no current appointment in HR system N/A N/A IT Admin request N/A N/A

Telephone

Calling Card Authorization Codes

on IT Admin Rep request on IT Admin Rep request on IT Admin Rep request on IT Admin Rep request N/A N/A N/A

Telephone

Long Distance Auth Codes

on IT Admin Rep request on IT Admin Rep request on IT Admin Rep request on IT Admin Rep request N/A N/A N/A

TSM Backup

on IT Admin Rep request on IT Admin Rep request on IT Admin Rep request on IT Admin Rep request N/A N/A N/A

WebPublish

When there is no current appointment in HR system continued access When there is no current appointment in HR system When there is no current appointment in HR system manual removal manual removal N/A

Web VPN Access

(Access to Peoplesoft from off-campus)

Account deleted 8 months after departure notice from HR manual removal
Access suspended immediately on termination notice then deleted in 2 weeks When there is no current appointment in HR system N/A N/A N/A

 Wiki

When there is no current appointment in HR system continued access When there is no current appointment in HR system manual removal by ITS
immediately on notice of departure immediately on notice of departure N/A

Windows File Service

8 months after departure notice from HR manual removal from dept folders
Access suspended immediately on departure then deleted in 2 weeks Access suspended immediately on departure then deleted in 2 weeks N/A N/A N/A

Wireless (unsecure)

continued access continued access continued access continued access continued access continued access continued access

WPA2 Wireless and Eduroam (secure)

Account deleted 8 months after departure notice from HR When manually removed from department folders Access suspended immediately on departure notice then deleted in 2 weeks Access suspended immediately on departure notice then deleted in 2 weeks N/A N/A N/A

Updated April 2013

 

 

Help & Support

 

For assistance with termination timelines and procedures, please contact the IT Support Centre by calling 613.533.6666 during regular business hours or by filling out the online help form.

 


 

 


Kingston, Ontario, Canada K7L 3N6 613.533.2000