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Queen's University
 

Human Resources

FAQ's on the Impact of Graduate Research Assistant Income Classification on Contract Hire

New templates are being developed to align with the Graduate Research Assistant Fellowship. In the meantime, you should continue to use the current templates to ensure the total amount to be paid is calculated correctly. In response to your feedback, some FAQ’s regarding the impact of the Graduate Research Assistant Income Classification on the HR PeopleSoft Contract Hire System have been developed.

Question: Do I still need to back out the 4% vacation pay for Graduate Research Assistant Fellowship Contracts (T4A)?

Answer: Yes. There is no change to how contracts are processed at this time. 4% will be added automatically to the base amount. Templates will be developed next year that better align with a Graduate Research Assistant Fellowship.

Question: I created a Graduate Research Assistant Fellowship contract and didn’t back out the 4% vacation pay. What do I do?

Answer: You have two options. You can request the Department Head (or designate), Principal Investigator (or designate) or student reject the contract and then create a new one with the 4% vacation pay backed out.

OR

You can modify the existing contract and adjust the pay rate to back out the 4% vacation pay. Please note, contracts can only be modified once all approvals are complete and the contract is active. You are not able to modify a contract before the start date of the contract passes.

For a refresher on how to modify a contract, review Contract Hire Module 6 Student Contracts – Data Changes. If you need further assistance after reviewing the materials, please contact your HR Advisor.

Question: Do I need to enter hours for a Graduate Research Assistant Fellowship contract?

Answer: Yes. There is no change to how contracts are processed at this time. Hours are still required. Templates will be developed next year that better align with a Graduate Research Assistant Fellowship.

Queen's Human Resources
Fleming Hall, Stewart-Pollock Wing
Kingston, Ontario, Canada. K7L 3N6.
T: 613.533.2070 | F: 613.533.6196
hradmin@queensu.ca