To create an Employee Reimbursement Expense Report in the ERS (reimbursement for items purchased on behalf of the department or faculty), follow the same instructions as for a Travel Expense Report in the ERS – Expense Reports, How to Create
Reimbursements to individuals for out of pocket non-travel expenses may be paid providing original receipts accompany a fully completed cheque requisition.
The following are not acceptable as receipts:
All employee reimbursements must be approved by the individuals immediate supervisor (referred to as "one over one" approval ie: Deans must approve Department Head reimbursements).
To be reimbursed for payments to research-related subjects (individuals that are paid to participate in research) create an Expense Report in the ERS and follow the same instructions for a Travel Expense Report that includes a cash advance in the ERS – Expense Reports, How to Create
Subject payments to individuals who may have been subjects for experiments or research interviews, etc. do not require receipts.
The requisition must indicate "subject payment" as a description.
If you have questions regarding a specific miscellaneous payment, please contact the Financial Services Support Centre.