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Queen's University

Employee Reimbursement

Reimbursement to Individuals

Reimbursements to individuals for out of pocket non-travel expenses may be paid providing original receipts accompany a fully completed cheque requisition.

The following are not acceptable as receipts:

  • invoices which do not indicate payment has been made
  • cancelled cheques
  • credit card statements
  • credit card slips (except gas reimbursement for rental car)

All employee reimbursements must be approved by the individuals immediate supervisor (referred to as "one over one" approval ie: Deans must approve Department Head reimbursements).

Subject Payments

Subject payments to individuals who may have been subjects for experiments or research interviews, etc. do not require receipts.

The requisition must indicate "subject payment" as a description.

If you have questions regarding a specific miscellaneous payment, please contact the Financial Services Support Centre.

Kingston, Ontario, Canada. K7L 3N6. 613.533.2000