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Queen's University
 

Financial Services News and Updates

  • Thesis Related Costs

    Costs associated with thesis preparation, examination and defense are not considered eligible costs by the Tri-Council agencies (NSERC, SSHRC and CIHR).

  • October 2014 Month End

    The fiscal period of October 2014 was closed on Friday, November 7, 2014 as per the month-end schedule posted on the Financial Services website.

  • October Month End Reminder

    This is a reminder that in accordance with the month end schedule posted on the Financial Services website, the fiscal period of October 2014 is scheduled to close on Friday, November 7, 2014.

  • September Month End

    The fiscal period of September 2014 was closed on Tuesday, October 7, 2014 as per the month-end schedule posted on the Financial Services website.

  • September Month End Reminder

    This is a reminder that in accordance with the month end schedule posted on the Financial Services website, the fiscal period of September 2014 is scheduled to close on Tuesday, October 7, 2014.

  • Expense Eligibility

    Occasionally grant holders may be unsure regarding the eligibility of a Tri-Council (NSERC, SSHRC and CIHR) related expense.

  • August 2014 Month End

    The fiscal period of August 2014 was closed on Monday, September 8, 2014 as per the month-end schedule posted on the Financial Services website.

  • Month End Reminder

    This is a reminder that in accordance with the month end schedule posted on the Financial Services website, the fiscal period of August 2014 is scheduled to close on Monday, September 8, 2014.

  • New Learning Catalogue Now Available

    The all new Financial Services Learning Catalogue is a collection of online instructional tutorials and training resources in various formats designed to assist you in your administrative role.

  • Revenue & Cost Recoveries Training Video

    The Finance Support and Training team is pleased to release its latest YouTube instructional training video, entitled “Revenue & Cost Recoveries”.

  • Financial Services Closure August 15th, 2014

    Financial Services will be closed on Friday August 16th, 2013 for a department retreat and will reopen Monday August 18th, 2014 at 8:00am

  • New Accounts Receivable Process

    In alignment with our goals of continuous process improvement and enhancing the overall management and monitoring of revenues and receivables, Financial Services has developed a new process for the recording and tracking of Accounts Receivable, which is to be used for all billings to external parties

  • Project Closings

    Prior to the final allowable spending date for Tri-Council funded projects (NSERC, SSHRC and CIHR), Principal Investigators must ensure certain steps are completed.

  • June 2014 Month End

    The fiscal period of June 2014 was closed on Tuesday, July 8, 2014 as per the month-end schedule posted on the Financial Services website.

  • The General Ledger and Why Chartfields Matter Training Video

    The Finance Support and Training team is pleased to release its latest YouTube instructional training video, entitled “The General Ledger & Why ChartFields Matter”.

  • New IntraFund Account Department

    A new IntraFund Department, Department 90000, has been created for use with the automated intrafund accounts as of June 18th 2014.

  • Form 300 Approvals

    It is currently that time of year when Principal Investigators (PIs) are responsible for approving their annual statements of account, also known as Form 300s, for projects funded by the Tri-Council agencies (NSERC, SSHRC and CIHR).

  • May 2014 Month End

    The fiscal period of May 2014 was closed on Friday, June 6, 2014 as per the month-end schedule posted on the Financial Services website.

  • May Month End Reminder

    This is a reminder that in accordance with the month end schedule posted on the Financial Services website, the fiscal period of May 2014 is scheduled to close on Friday, June 6, 2014.

  • Accounting 101 Training Video

    The Finance Support and Training team is pleased to release its latest YouTube instructional training video, entitled “Accounting 101”.

  • FAST Reporting Tool

    The Fast Administrative Support Tool (FAST) software, which was launched earlier this year, is a new tool which provides quick access to financial reporting information.

  • April 2014 Month End

    The fiscal period of April 2014 was closed on Wednesday, May 7, 2014 as per the month-end schedule posted on the Financial Services website.

  • New YouTube Training Video

    The Finance Support and Training team is pleased to release its latest YouTube instructional training video, entitled “Connecting You to People, Systems and Training”, your 1st step in making the right connection!

  • April Month End Reminder

    This is a reminder that in accordance with the month end schedule posted on the Financial Services website, the fiscal period of April 2014 is scheduled to close on Wednesday, May 7, 2014.

  • New Travel Expense Claim Checklists

    As part of our continuing efforts to improve our support to the Queen’s community, Financial Services has added two new checklists related to travel expenses - one for Claimants, and one for Approvers.

  • March 2014 Month End

    The fiscal period of March 2014 was closed on Tuesday, April 8, 2014 as per the month-end schedule posted on the Financial Services website.

  • Recoding Prior Period Transactions

    Prior fiscal year expenses charged to Tri-Council projects (NSERC, SSHRC and CIHR) have already been reported in the annual statements of account (Form 300s) as well as various other documents, including the University financial statements.

  • March Month End Reminder

    This is a reminder that in accordance with the month end schedule posted on the Financial Services website, the fiscal period of March 2014 is scheduled to close on Tuesday, April 8, 2014.

  • New Research Journal Entries YouTube Training Video

    Research Accounting, Financial Services is pleased to launch the latest YouTube training video in a series of online tutorials currently under development.

  • Project Adjustments

    Research Accounting recently completed a review of transactions posted to projects funded by the Tri-Council agencies (NSERC, SSHRC and CIHR).

  • Overhead Committments Now to Appear in Research Projects

    As a result of feedback received from the Queen’s research community, and in a continued effort to provide meaningful financial information, Research Accounting is implementing a new process effective immediately, and will be reflected in the February 2014 Research Statements of Operations.

  • February 2014 Month End

    The fiscal period of February 2014 was closed on Friday, March 7, 2014 as per the month-end schedule posted on the Financial Services website.

  • February Month End Reminder

    This is a reminder that in accordance with the month end schedule posted on the Financial Services website, the fiscal period of February 2014 is scheduled to close on Friday, March 7, 2014.

  • New Financial Reporting Functionality

    In March 2014, Queen’s will be launching new financial reporting functionality that will make it faster and easier for the Queen’s community to get the financial information that they need.

  • Commitments Issue Now Resolved

    Please be advised that the issue concerning the processing of Commitments in PeopleSoft Finance has now been resolved.

  • Issue with Commitments in Peoplesoft Finance

    Please be advised that there is currently an issue with the processing of Commitments in PeopleSoft Finance.

  • January 2014 Month End

    The fiscal period of January 2014 was closed on Friday, February 7, 2014 as per the month-end schedule posted on the Financial Services website.

  • Research Year End Deadlines

    Most research granting agencies require the University to prepare financial reports, invoices or claims for the period ending March 31st.

  • Training Videos

    Over the past year Research Accounting has launched a series of training videos on various research related topics.

  • December 2013 Month End

    The fiscal period of December 2013 was closed on Wednesday, January 8, 2014 as per the month-end schedule posted on the Financial Services website.

  • New Statement of Operations – Research YouTube Training Video

    Research Accounting, Financial Services is pleased to launch the latest YouTube training video in a series of online tutorials currently under development.

  • December 2013 Final Payment Run

    Given the pending holiday shut-down commencing on the afternoon of December 24th of this year, Accounts Payable will be making the final payment run for calendar year 2013 on Monday, December 23rd, 2013.

  • November 2013 Month End

    The fiscal period of November 2013 was closed on Friday, December 6, 2013 as per the month-end schedule posted on the Financial Services website.

  • Financial Services Closure- December 20th, 2013

    Financial Services will be closed on Friday December 20th, 2013 at 1:00pm

  • November 2013 Month End Reminder

    This is a reminder that in accordance with the month end schedule posted on the Financial Services website, the fiscal period of November 2013 is scheduled to close on Friday, December 6, 2013.

  • Entry Visa and Passport Renewal Fees

    International travel may sometimes be required for the purpose of carrying out research activities. In these cases, the Tri-Council agencies (NSERC, SSHRC and CIHR) will allow entry visa fees for grantees and/or research personnel, for research related travel.

  • October 2013 Month End

    The fiscal period of October 2013 was closed on Thursday, November 7, 2013 as per the month-end schedule posted on the Financial Services website.

  • New YouTube Training Video

    Research Accounting, Financial Services is pleased to launch another new YouTube training video.

  • October Month End Reminder

    This is a reminder that in accordance with the month end schedule posted on the Financial Services website, the fiscal period of October 2013 is scheduled to close on Thursday, November 7, 2013.

  • September Month End

    The fiscal period of September 2013 was closed on Monday, October 7, 2013 as per the month-end schedule posted on the Financial Services website.

  • September Month End Reminder

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  • August 2013 Month End

    The fiscal period of August 2013 was closed on Monday, September 9, 2013 as per the month-end schedule posted on the Financial Services website.

  • August Month End Reminder

    This is a reminder that in accordance with the month end schedule posted on the Financial Services website, the fiscal period of August 2013 is scheduled to close on Monday, September 9, 2013.

  • July 2013 Month End

    The fiscal period of July 2013 was closed on Thursday, August 8, 2013 as per the month-end schedule posted on the Financial Services website.

  • July Month End Reminder

    This is a reminder that in accordance with the month end schedule posted on the Financial Services website, the fiscal period of July 2013 is scheduled to close on Thursday, August 8, 2013.

  • Financial Services Closure - Aug 16, 2013

    Please note that Financial Services will be closed on Friday August 16th, 2013 for a Department Retreat.

  • June 2013 Month End

    The fiscal period of June 2013 was closed on Monday, July 8, 2013 as per the month-end schedule posted on the Financial Services website.

  • HST Rebate Correction Made

    An issue was identified in the month of May where the finance system was not properly calculating and booking the HST Rebate on purchases made, thereby resulting in the full cost (including all HST) being posted to the departmental expense accounts.

  • June Month End Reminder

    This is a reminder that in accordance with the month end schedule posted on the Financial Services website, the fiscal period of June 2013 is scheduled to close on Monday, July 8, 2013.

  • May 2013 Month End

    The fiscal period of May 2013 was closed on Friday, June 7, 2013 as per the month-end schedule posted on the Financial Services website.

  • New YouTube Training Video

    Research Accounting, Financial Services is pleased to launch its first YouTube training video.

  • May 2013 Month End Reminder

    This is a reminder that in accordance with the month end schedule posted on the Financial Services website, the fiscal period of May 2013 is scheduled to close on Friday, June 7, 2013.

  • Revenue and Cost Recovery Resource Material

    Financial Services has added resource material on recording revenues and cost recoveries to our website, which can be found at the following link: http://www.queensu.ca/financialservices/support/additionalresources/revenueandcostrecoveries.html.

  • April 2013 Month End

    The fiscal period of April 2013 was closed on Tuesday, May 7, 2013 as per the month-end schedule posted on the Financial Services website.

  • April 2013 Month End Reminder

    This is a reminder that in accordance with the month end schedule posted on the Financial Services website, the fiscal period of April 2013 is scheduled to close on Tuesday, May 7, 2013.

  • February 2013 Month End

    The fiscal period of March 2013 was closed on Monday, April 8, 2013 as per the month-end schedule posted on the Financial Services website.

  • March Month End Reminder

    This is a reminder that in accordance with the month end schedule posted on the Financial Services website, the fiscal period of March 2013 is scheduled to close on Monday, April 8, 2013.

  • New Finance Peoplesoft Public Query

    Pursuant to an identified need, a new public query has been created in Peoplesoft Finance that will allow the user to see all payments made to a vendor in a fiscal year that have been posted to their Department

  • EFT Payment Advice Issue - March 21, 2013

    Recipients of Electronic Funds Transfer (“EFT”) payments should note that there was an error with the EFT Payment Advice emails sent out regarding payments made on March 21st, 2013.

  • Recording Internal Cost Recovery - New May 1. 2013

    Recent discussions held with business officers identified the need for changes to the current internal cost recovery process.

  • February 2013 Month End

    The fiscal period of February 2013 was closed on Thursday, March 7, 2013 as per the month-end schedule posted on the Financial Services website.

  • February 2013 Research Statement of Operations

    In November 2012, Payroll Services paid vacation owed to Casual and Student employees. In some cases these amounts were charged to incorrect accounts. The error was discovered and an adjustment was entered in November through Journal 115512. Unfortunately, this correction did not rectify all errors, so in the month of February 2013, additional corrections were recorded.

  • February 2013 Month End Reminder

    This is a reminder that in accordance with the month end schedule posted on the Financial Services website, the fiscal period of February 2013 is scheduled to close on Thursday, March 7, 2013.

  • Use of Account 480001

    When an internal decision has been made to reallocate revenue from one unit within Queen’s to another unit within Queen’s, and that source of funding cannot be tied back to an external source, it is appropriate to use Account 480001 – Revenue University Funds.

  • Research Reports

    Research reports are currently unavailable.

  • January 2013 Month End

    The fiscal period of January 2013 was closed on Thursday, February 7, 2013 as per the month-end schedule posted on the Financial Services website.

  • Research Accounting Training Date Added

    A new date has been added to the training schedule for Research Accounting - Interpreting Your Statement of Operations. For a complete listing of all training offered by Financial Services, visit the Support/Training tab.

  • Research Year End Deadlines

    Most research granting agencies require the University to prepare financial reports, invoices or claims for the period ending March 31, 2013.

  • January Month End Reminder

    This is a reminder that in accordance with the month end schedule posted on the Financial Services website, the fiscal period of January 2013 is scheduled to close on Thursday, February 7, 2013.

  • January payments to Graduate Research Assistants - UPDATE

    An issue has been identified regarding the dollar amount of payments made to a number of Graduate Research Assistants for the period ending January 31, 2013.

  • January payments to Graduate Research Assistants

    An issue has been identified regarding the dollar amount of payments made to a number of Graduate Research Assistants for the period ending January 31, 2013.

  • December 2012 Month End

    The fiscal period of December 2012 was closed on Tuesday, January 8, 2013 as per the month-end schedule posted on the Financial Services website.

  • December 2012 Month End Reminder

    This is a reminder that in accordance with the month end schedule posted on the Financial Services website, the fiscal period of December 2012 is scheduled to close on Tuesday, January 8, 2013.

  • Financial Services Training - 2013

    The Winter 2013 Course Calendar is now available. To register for workshops, visit http://www.queensu.ca/financialservices/support/financetraining.html

  • November 2012 Month End

    The fiscal period of November 2012 was closed on Friday, December 7, 2012 as per the month-end schedule posted on the Financial Services website.

  • New Information on the Financial Services Website

    To assist claimants with filling out a Travel Expense Claim form and to help make sure the claim is not delayed or returned, Financial Services has added new information to the website.

  • Detailed Justifications Required for Research Expense Claims

    Due to increased audit requirements, there is a need to ensure research expenditure claims are supported by detailed justifications, explaining the nature of the research expense and why it is required for the related research project being charged.

  • October 2012 Month End

    he fiscal period of October 2012 was closed on Wednesday, November 7, 2012 as per the month-end schedule posted on the Financial Services website.

  • October 2012 Month End Reminder

    This is a reminder that in accordance with the month end schedule posted on the Financial Services website, the fiscal period of October 2012 is scheduled to close on Wednesday, November 7, 2012.

  • Useful Tips for Tri-Council Grants - Project End Dates

    All projects funded by one of the Tri-Council agencies (NSERC, SSHRC or CIHR) will have an official end date.

  • Upcoming Research Accounting Training

    Research Accounting is hosting another training session titled “Interpreting your Statement of Operations”.

  • New Research Accounting Training Workshop

    Research Accounting is pleased to offer a new training module to the Queen’s research community called “Research Accounting 101”.

  • September 2012 Month End

    The fiscal period of September 2012 was closed on Friday, October 5, 2012 as per the month-end schedule posted on the Financial Services website.

  • September 2012 Month End Reminder

    This is a reminder that, in accordance with the month end schedule posted on the Financial Services website, the fiscal period of September 2012 is scheduled to close on Friday, October 5th, 2012.

  • Research Accounting Training - Sept 26/12

    Research Accounting is hosting another session on “Interpreting your Statement of Operations” on Wednesday September 26th, 2012.

  • August 2012 Month End

    The fiscal period of August 2012 was closed on Monday, September 10, 2012 as per the month-end schedule posted on the Financial Services website.

  • August Month End Reminder

    This is a reminder that, in accordance with the month end schedule posted on the Financial Services website, the fiscal period of August 2012 is scheduled to close on Monday, September 10th, 2012.

  • Financial Services Training - Fall 2012

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  • Financial Services Support - Reminder

    As of June 30th, you can now choose from a list of email contacts that will connect you with someone who can best answer your inquiry. Alternatively you can call the Financial Services Main Office at 613-533-2050 and we will be pleased to assist you.

  • Useful Tips for Tri-Council Grants - Membership Fees

    While professional association or scientific society membership fees are deemed eligible by the Tri-Council agencies (NSERC, SSHRC and CIHR) if they are necessary for carrying out the research project, membership fees which are not directly related to a research project may not be deemed an eligible expense.

  • July 2012 Month End

    The fiscal period of July 2012 was closed on Wednesday, August 8th, 2012 as per the month-end schedule posted on the Financial Services website.

  • Financial Services Closure - Aug 17, 2012

    Please note that Financial Services will be closed Friday August 17th, 2012 for our Department Retreat.

  • July 2012 Month End Reminder

    This is a reminder that, in accordance with the month end schedule posted on the Financial Services website, the fiscal period of July 2012 is scheduled to close on Wednesday, August 8th.

  • Student Financial Journals

    Further to the notice issued on July 10th, the issue with Student Financial Journals has now been resolved.

  • Useful Tips for Tri-Council Grants - Approvals for Procurement Card Purchases

    When making a purchase on your Tri-Council grant using a Procurement Card, researchers or their official signing delegates must ensure their approval accompanies the monthly activity statement where the related charge is reflected.

  • PeopleSoft Finance Notice - Update

    Research reports (Statement of Ops – Research) are now available for the month of June.

  • PeopleSoft Finance Notice

    Due to system performance issues as a result of increased student registration activity, the posting of June research reports will be delayed. An update will be provided when the reports are available.

  • June 2012 Month End

    The fiscal period of June 2012 was closed on Monday, July 9, 2012 as per the month-end schedule posted on the Financial Services website.

  • June Month End Reminder

    This is a reminder that, in accordance with the month end schedule posted on the Financial Services website, the fiscal period of June 2012 is scheduled to close on Monday, July 9.

  • Financial Services Support

    Financial Services provides support to the Queen’s Community in a more direct fashion.

  • May 2012 Month End

    The fiscal period of May 2012 was closed on Thursday, June 7, 2012 as per the month-end schedule posted on the Financial Services website.

  • Useful Tips for Tri-Council Grants - Travelling

    In order to help keep your finances in order when travelling for research purposes, Research Accounting is providing some tips which may be helpful to you.

  • New Travel Policy Exception Form

    To address the concerns raised by Principal Investigators regarding the difficulty in obtaining receipts in some countries / regions of the world, a form has been developed that allows an exception to the policy and the use of per diems.

  • Research Accounting Training Date Added

    A Research Accounting training session has been added, and is scheduled to take place May 31/12.

  • 2012 Year End Close Completed

    The year-end close process has now been completed and carry forwards have been rolled into the 2013 fiscal year.

  • Useful Tips for Tri-Council Grants - Revenue Accounts

    In order to ensure transactions posted to Tri-Council projects are accurately reflected in the General Ledger, please ensure that revenue accounts are never used when processing journal entries to these projects (accounts beginning with 4xxxxx).

  • New Statement of Operations Report Now Available

    A New Statement of Operations report is now available.

  • April 2012 Month End

    The fiscal period of April 2012 was closed on Monday, May 7, 2012 as per the month-end schedule posted on the Financial Services website.

  • April Month End Reminder

    This is a reminder that, in accordance with the month end schedule posted on the Financial Services website, the fiscal period of April 2012 is scheduled to close on Monday, May 7th.

  • Payroll Account Recode for March

    In response to the issue identified regarding March Payroll expense accounts being overridden due to certain PeopleSoft HR business rules, Finance has posted a manual correcting journal entry (JOURNAL # 0000094548).

  • Changes to the Chart of Accounts

    Effective May 1, 2012, and for transactions posted to Fiscal 2013, there will be changes to the Chart of Accounts.

  • Issue with Account Codes for March Payroll

    An issue has been identified with the accounts in which some March payroll expenses are being reported.

  • Issue Identified with March Payroll Expenses

    An issue has been identified with some March payroll expenses.

  • Upcoming Training Available from Financial Services

    Financial Services will be holding a training session to assist you in reading and understanding the contents of the Statement of Operations - Research reports, as well as some general financial information.

  • Changes to Research Statements Beginning March 2012

    Beginning in March, a number of changes will appear in the Research Statement of Operations.

  • Useful Tips for Tri-Council Grants - Conference Travel

    When charging the costs of travel to attend a research conference to a grant funded by one of the Tri-Council agencies (NSERC, SSHRC and CIHR), you must ensure you attach a copy of the conference itinerary to the travel claim.

  • Information Re: March Statement of Operations

    For your information, the March statements will contain additional payroll journal entries that may cause confusion.

  • March 2012 Month End

    The fiscal period of March 2012 was closed on Tuesday, April 10, 2012 as per the month-end schedule posted on the Financial Services website.

  • March 2012 Copier Usage Charges

    Xerox and DCB copier usage charges for both February and March 2012 have been loaded into March 2012.

  • PeopleSoft HR Pay to GL Update

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  • PeopleSoft HR Pay to GL Update

    We would like to update you that all pay groups’ Pay to GL/Accounting information has been generated for the most recent payrolls.

  • March 2012 Month End Reminder

    This is a reminder that, in accordance with the month end schedule posted on the Financial Services website, the fiscal period of March 2012 is scheduled to close on Tuesday, April 10th.

  • PeopleSoft HR Pay to GL Update

    We would like to inform you that for Academic and Casual pay groups, as of noon March 30, 2012, the Pay to GL/Accounting Data has not yet been generated for the most recent payrolls.

  • Research Accounting - Upcoming Training

    Research Accounting is hosting another session on “Interpreting your Statement of Operations” on Tuesday March 27th, 2012.

  • Ontario Expense & Procurement Directives – Their impact on Queen’s

    In 2011 the Ontario government established new directives for open, fair and transparent financial practices at all Broader Public Sector (BPS) organizations, including Queen’s. All BPS organizations must comply.

  • Useful Tips for Tri-Council Grants - Gift Cards and Certificates

    The Tri-Council agencies (NSERC, SSHRC and CIHR) do not consider the cost of gifts to be eligible expenses.

  • February 2012 Month End

    The fiscal period of February 2012 was closed on Wednesday, March 7, 2012 as per the month-end schedule posted on the Financial Services website.

  • February 2012 Month End Reminder

    This is a reminder that, in accordance with the month end schedule posted on the Financial Services website, the fiscal period of February 2012 is scheduled to close on Wednesday, March 7th.

  • Research Year End Reminder

    As we approach research year-end, this is a reminder that if you have a research project which is ending on March 31st, 2012, please ensure you complete all final spending by this date.

  • Fiscal 2012 Year-End Timelines

    Financial Services and Strategic Procurement have published the Fiscal 2012 Research & University Year-end timelines.

  • Changes in Your Statement of Operation with Launch of PeopleSoft HR

    With the new Peoplesoft HR system now live, Financial Services would like to make you aware of a couple of changes to the data on your statement of operations.

  • New Guidelines on Completing Form T2200

    Financial Services has released guidelines to assist individuals in accurately completing Form T2200.

  • January 2012 Month End

    The fiscal period of January 2012 was closed on Tuesday, February 7, 2012 as per the month-end schedule posted on the Financial Services website.

  • Useful Tips for Tri-Council Grants - Credit Card Receipts

    When submitting expense reimbursement claims for purchases made using your personal credit card, please ensure the original receipt along with the credit card confirmation slip is attached to your claim.

  • January Month End Reminder

    This is a reminder that, in accordance with the month end schedule posted on the Financial Services website, the fiscal period of January 2012 is scheduled to close on Tuesday, February 7th.

  • PeopleSoft Statement of Operations Training - Jan 20/12

    Financial Services is offering a PeopleSoft GL Statement of Operations Workshop on Fri – Jan 20th with seating still available.

  • Useful Tips for Tri-Council Grants - Software Purchases

    The Tri-Council (NSERC, SSHRC and CIHR) will allow the purchase of specialized software if required for a research project and is not normally provided by the institution.

  • New Web Page on Financial Services Website

    In a continued effort to provide ongoing support to the University community, the Financial Services website has been updated to include a Trusts and Endowments section.

  • December 2011 Month End

    The fiscal period of December 2011 was closed on Friday January 6, 2012, as per the month-end schedule posted on the Financial Services website.

  • Financial Services Training Notice

    Among many other courses, Financial Services will be offering the following training: Research Accounting - Interpreting Your Statement of Operations.

  • December Month End Reminder

    This is a reminder that, in accordance with the month end schedule posted on the Financial Services website, the fiscal period of December 2011 is scheduled to close on Friday January 6.

  • Financial Services Training - 2012

    Financial Services is now accepting registrations for all training modules and workshops currently being offered during the January to May 2012 calendar period.

  • Research Deposits

    In an effort to ensure research deposits are processed in an efficient and timely manner, this is a general reminder regarding details which should accompany every deposit forwarded to Research Accounting.

  • November 2011 Month End

    The fiscal period of November 2011 was closed on Wednesday December 7, 2011, as per the month-end schedule posted on the Financial Services website.

  • Statement of Operations (non-research) Workshop Space Availability Fri - Dec 9, 2011

    Financial Services offers PeopleSoft GL Statement of Operations Workshop on Fri – Dec 9th with seating still available.

  • Endowment Fund Income

    In keeping with continued objectives to streamline process and promote financial stewardship of University resources, the opportunity to recapitalize endowment fund income will now only be offered once a year, in April.

  • November Month End Reminder

    This is a reminder that, in accordance with the month end schedule posted on the Financial Services website, the fiscal period of November 2011 is scheduled to close on Wednesday December 7.

  • Use of Account 480001

    When using account 480001 to record a journal entry, the account 480001 must be used on both sides of the journal entry.

  • Research Reports Training Sessions

    In a continued effort to provide helpful information to the research community, Research Accounting (Office of the Controller) will be providing some additional training sessions to assist users of the Statement of Operations (Research) reports, with help interpreting their monthly reports.

  • Important Notice for Bi-weekly and Casual Employees

    The university regrets that a file transmission error and today’s banking holiday has caused a delay in bi-weekly and casual pays scheduled for deposit to employees’ bank accounts.

  • Update - Bi-weekly and Casual Payroll Delay

    Financial Services staff have manually produced cheques for all employees affected by the delay in processing bi-weekly and casual payroll.

  • October 2011 Month End

    The fiscal period of October 2011 was closed on Monday November 7, 2011, as per the month-end schedule posted on the Financial Services website.

  • Reminder - Equity Account Notice

    This message is a reminder that all equity accounts, i.e. any general ledger accounts that begin with a “3”, are centrally controlled, and only Financial Services staff are permitted to post transactions to these accounts.

  • Useful Tips for Tri-Council Grants - Child Care Expenses

    The Tri-Council (NSERC, SSHRC and CIHR) allow certain child care related expenses to be charged to a grantee’s award.

  • October Month End Reminder

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  • Paying Travel Agents Using a Research Grant

    In an effort to ensure compliance with research funding agency guidelines and university policy, this communication is to advise you of the existing policy for paying travel agents directly using a research grant.

  • September 2011 Month End

    The fiscal period of September 2011 was closed on Friday October 7, 2011, as per the month-end schedule posted on the Financial Services website.

  • Useful Tips for Tri-Council Grants - Chartfield Values on Research Claims

    In order to ensure claims for research expenditures are processed in a timely manner, please ensure the relevant chartfield values are included on the cheque requisition, travel expense claim form or journal entry.

  • September Month End Reminder

    This is a reminder that, in accordance with the month end schedule posted on the Financial Services website, the fiscal period of September 2011 is scheduled to close on Friday October 7.

  • Update to Statement of Operations for Courier Charges

    Financial Services has been working with the vendors who provide courier services for the University to achieve a consistent process for the reporting of courier charges and the non-refundable portion of the related taxes.

  • HST Self Assessment

    Financial Services has published new guidelines on how to self assess Harmonized Sales Tax (HST) on purchases made at Queen’s University.

  • Updated Tri-Council Agencies’ Research Expense Guide

    Please find attached an updated version of the Tri-Council Agencies’ Research Expense Guide, for your reference.

  • August Research Reports - UPDATE

    August Statements of Operations – Research reports will be available in PDF Wednesday, August 14th, and Microsoft Excel on Thursday, August 15th. We apologize for the delay.

  • August Research Reports

    We are currently experiencing technical difficulty in posting all of the August Research Statements of Operations.

  • August 2011 Month End Update

    The fiscal period of August 2011 was closed on Thursday September 8, 2011, as per the month-end schedule posted on the Financial Services website. Research reports are scheduled to be available on the portal in PDF format on Monday, September 12 and in Excel format on Tuesday, August 13.

  • Useful Tips for Tri-Council Grants - Payments on Tri-Council Grants

    In the past, each of the three Tri-Council agencies (NSERC, SSHRC, and CIHR) followed different practices with regard to the level of stipends which could be paid to students and postdoctoral fellows.

  • New Financial Services Training Modules Announced

    Financial Services is pleased to announce the addition of the PeopleSoft Query Viewer training module to its list of workshops currently being offered this fall.

  • July 2011 Month End Close Update

    Please note the July 2011 month end closure will proceed on schedule today with the exception of all July P-Card transactions.

  • Financial Services Closure - Aug 26/11

    Please note that Financial Services will be closed Friday August 26th, 2011 for our Department Retreat.

  • Useful Tips for Tri-Council Grants – Approval Signatures

    All research expenditures must be approved by the Principal Investigator responsible for the research project or their signing delegate.

  • Student Financial Transactions Update

    On July 15th Financial Services issued a news story to report issues with loading July Student Financial activity into the Peoplesoft Finance system. This issue has now been resolved and transactions for July 2011 are up to date in the Peoplesoft Finance system.

  • Journal Entry Workshop Space Availability - July 28/11

    Financial Services offers PeopleSoft Journal Entry Workshop on Thursday, July 28, 2011.

  • Issues Loading July Student Financial Transactions

    We are currently experiencing issues loading July activity from the Peoplesoft student system into the Peoplesoft Finance system.

  • June Month End Now Closed

    The fiscal period of June 2011 was closed on Tuesday July 12.

  • June Month End

    Due to the technical issues currently being experienced with Peoplesoft Finance the June month end will not close today, as originally planned.

  • Recording an Internal Review Transfer

    When an internal decision has been made to reallocate revenue from one unit within Queen’s to another unit within Queen’s, and that source of funding cannot be tied back to an external source, it is appropriate to use Account 480001 – Revenue University Funds.

  • Issuing Payments During Canada Post Lockout

    With the Canada Post lock-out, payment delays to vendors and/or individuals in Canada who are not paid by electronic funds transfer (EFT) are inevitable. Overseas and US mail is NOT affected by the Canada Post lockout.

  • Research Accounting Deadline for Compensation Expenditures

    Effective immediately, all research related compensation expenditures must be received by Research Accounting (Financial Services) no later than two business days prior to the Compensation Unit deadline.

  • May 2011 Month End Close Extended

    Please note the May 2011 month end close has been extended to end of day Friday June 10, 2011.

  • Tri-Council Monitoring Visit Notification

    The Tri-council (NSERC, SSHRC, and CIHR) is conducting a Monitoring visit and will be on campus from May 30 – June 2, 2011 interviewing relevant faculty and staff, and reviewing selected project transactions.

  • Clarification of Account Usage - Groups 612xxx vs 614xxx

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  • Wire Transfer Payments

    Financial Services processes wire transfer payments every Wednesday.

  • Bank Reconciliation Update

    In order to assist with the bank reconciliation process, the Office of the Controller would like to take the opportunity to provide you with an update.

  • Financial Services Training Modules

    Financial Services now offering a total of 4 training modules during April through June.

  • March 2011 Research Overhead Notification

    To align with funding agency reporting requirements, overhead charges and distribution transactions for the months of March and April 2011 will be posted to the months the related expenses were incurred.

  • March Interim Research Reports

    In order to provide Principal Investigators and their delegates with a preliminary project balance prior to the upcoming research year-end deadline of March 31, 2011, Research Accounting will be posting interim research reports to the Queen’s portal by March 15, 2011.

  • GST Rebate Being Claimed on Purchases Charged HST

    Since HST has been implemented on July 1, 2010, there have still been some instances when departments have applied the GST rebate to purchases instead of the new HST rebate. The old GST rebate on purchases was 67% and the new HST rebate on purchases is 73.77%. The net difference between the two rebates is 6.77%.

  • Foreign Currency Transactions

    This communication is to inform you of a change in University practice for foreign currency transactions. This change is being made to improve the accuracy of the amounts being charged or credited to departments.

  • Updated Info Re: Recording Internal Sales, Cost Recovery and Transfers

    Revised information has been recently posted to the Financial Services website.

  • Finance 101 Training Available in March

    Financial Services offers Finance 101 training for first time administrators March 14, 2011.

  • Financial Services Training March 2011

    Financial Services will offer 3 Regular Journal Entry module training dates in March 2011.

  • Administration of Student Awards by Financial Services

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  • Change in Procedure for HST Collected and Paid

    There have been some recent changes to the HST policy/procedure in relation to HST collected and paid.

  • Purchase Requisition Year-end Blackout

    In preparation for Queen’s fiscal 2010/11 year-end process, Purchase Requisition entries related to research projects will be cut-off for all Requestors between April 27th – May 12th

  • Tri-Council Research Expense Guide Now Available

    The Tri-Council Research Expense Eligibility & Documentation Guide is now available on the Financial Services website.

  • Additional Purolator Charges

    In January 2011, additional Purolator charges will be put through related to tracking numbers already processed for invoices billed between September and mid December.

  • Important Notice Regarding Research Deposits

    Effective immediately, please forward all research deposits to the appropriate Research Accounting contact for review.

  • Financial Services Training Available in January

    Finance will offer 2 training modules in January.

  • Processing Courier Charges

    Courier charges have always been a challenging process to code correctly, and efforts continue within Financial Services and Strategic Procurement Services to streamline the process and educate users on how best to enter and/or process courier charges.

  • Office of the Controller Structural Changes

    Over the last few months the Office of the Controller, Financial Services has completed an organizational design review.

Kingston, Ontario, Canada. K7L 3N6. 613.533.2000